Finding Text
Special Tests and Provisions – Enrollment Reporting – Significant Deficiency
Student Financial Assistance Cluster
U.S. Department of Education
Award Period: June 1, 2023 – May 31, 2024
Criteria: According to 34 CFR 690.83(b)(2) and 34 CFR 685.309, institutions are required to report enrollment information under the Pell grant and Direct loan programs via the NSLDS (National Student Loan Data System). The administration of the Title IV programs depends heavily on the accuracy and timeliness of the enrollment information reported by institutions.
Condition: The College did not properly submit updates as necessary to student enrollment status changes to the NSLDS within the 60-day timeframe.
Cause: Enrollment status changes were being sent consistently and timely to the NSC (National Student Clearinghouse), but any discrepancies were not identified and corrected.
Context: During the fiscal year under audit, enrollment status changes were being communicated to the NSLDS, but there was no process to review any discrepancies between the College’s enrollment records and the NSLDS.
Repeat Finding: No.
Recommendation: The College should implement a monthly review process to ensure all student enrollment status changes are captured when certifying enrollment data.
Views of Responsible Officials: See management’s corrective action plan on page 41.
Effect: The status change for 2 out of 34 students sampled was not properly communicated to the NSLDS, which resulted in noncompliance with this compliance requirement. This sample was not a statistical sample.
Questioned Costs: None.