Finding Text
2024-003 – Timeliness of Status Change Reporting. Finding Type. Immaterial Noncompliance/Significant Deficiency in Internal Control over Compliance (Special Tests & Provisions). Programs. Student Financial Assistance Cluster; U.S. Department of Education; Assistance Listing Numbers 84.007, 84.033, 84.063, and 84.268; Award Numbers P007A232049, P033A232049, P063P231644, and P268K241644. Criteria. The Code of Federal Regulations, 34 CFR 685.309 requires that enrollment status changes for students be reported to the National Student Loan Data System (NSLDS) within 30 days of the College determining the change or on the next scheduled enrollment roster transmission report if the next scheduled enrollment roster transmission report if the next scheduled enrollment roster transmission is within 60 days of the College determining the status change. Regulations require the status to include an accurate effective date. Condition. It was noted during our testing of 13 students with status changes, two instances of late reporting of status changes. Both of these instances were fall graduates whose status change was not reported within the required timeframe. Cause. The College does not have policies and procedures in place to ensure a student's status change is reported to the NSLDS in a timely manner. Effect. As a result of this condition, the NSLDS had incorrect records of the enrollment status of students. Questioned Costs. No costs were required to be questioned as a result of this finding inasmuch as our testing did not reveal any unallowed costs. Recommendation. We recommend the College reviews the status change reporting requirements and implement procedures to ensure that the status changes are being reported to the NSLDS in a timely manner. View of Responsible Officials. Management agrees with this finding and has prepared a Corrective Action Plan.