Finding Text
Finding No. 2024-001
Identification of the Federal Program: U.S. Department of Education – Student Financial Aid Cluster, Assistance Listing #84.007, 84.033, 84.063, 84.268
Compliance Requirement: Special Test and Provisions – Enrollment Reporting
Criteria: The College is required to send changes in attendance levels, graduated, withdrew, dropped out, or enrolled changes to the National Student Loan Data System (“NSLDS”) within 60 days of the change.
Condition: The College had not reported changes for withdrawn students to the NSLDS as required under the Uniform Grant Guidance for the year ended June 30, 2024.
Cause: The status information reported in the College’s system, Jenzabar (withdrawal date), was incorrectly extracted for the submission to the National Student Clearinghouse and NSLDS, which created discrepancies between the status effective date. The College was unaware of this technical issue and did not have another monitoring mechanism in place that would have alerted it to this deficiency in the system reporting.
Context: Of the nine students selected for test work, the College sent one change related to a withdrawn student to the NSLDS with an incorrect status effective date and updated the status after 60 days.
Identification as a Repeat Finding: Finding No. 2024-001 is a repeat finding of Finding No. 2023-001.
Effect: The College did not report withdraw changes to the NSLDS timely.
Recommendation: The College should put in place a process to timely capture withdrawn student changes so that student status changes are reported to the NSLDS within the required timeframe.
Management Response: The College concurs with this finding.
Corrective Action Plan: See management’s corrective action plan which is attached.