Finding Text
Student Financial Assistance Cluster, CFDA Number 84.268 Federal Direct Student Loans, CFDA Number 84.063 Federal Pell Grant Program, U.S. Department of Education Program Year 2023-2024
Criteria or Specific Requirement - Special Tests: Enrollment Reporting 34 CFR Section 690.83 (b)(2) and 685.309
Condition - Student enrollment changes during the year were not properly communicated to the National Student Loan Data System (NSLDS).
Questions Costs - None
Context - Out of a population of 846 student enrollment status changes requiring notification transmitted to NSLDS, a sample of 25 student enrollment status changes were selected for testing. Our sample was not and was not intended to be statistically valid. 2 students had enrollment changes that were not properly reported. Errors include not reporting within the 60-day requirement.
Effect - NSLDS was not properly notified of student enrollment status changes.
Cause - The University does not have adequate processes and controls around enrollment reporting to ensure reporting is accurate and timely.
Identification as a repeat finding - N/A
Recommendation - The University should review processes and controls around enrollment reporting and consider changes to address this finding.
Views of responsible officials and planned corrective actions - Northwestern Oklahoma State University agrees with the auditor's findings and recommendations. Upon review, the status changes were submitted to the Clearinghouse within the mandatory time frame; however, the Clearinghouse database did not reflect the updates. University management will communicate with the Clearinghouse to try and resolve any conflicts with data uploads causing the errors.