Finding Text
Finding No. 2023-001 – Reporting - Late filing of data collection form and reporting package
Federal Programs
Assistance Listing Number 93.498 – COVID -19 Provider Relief Fund
Name of Federal Agency
U.S. Department of Health and Human Services
Category
Internal Control/Compliance; Significant Deficiency
Criteria
2 CFR 200.512 (a) (1) establishes that the audit must be completed, and the data collection form described in paragraph (b) of this section and reporting package described in paragraph (c) of this section must be submitted within the earlier of 30 calendar days after receipt of the auditors' report(s), or nine months after the end of the audit period.
Condition
The Hospital did not submit the required data collection form and reporting package within the required period of September 30, 2024 (9 months after the end of fiscal year).
Cause
This condition was caused by the fact that the financial statements, which are part of the reporting package, were not ready to be released by the required date of September 30, 2024 (9 months after the end of fiscal year). Finding No. 2023-001 – Reporting - Late filing of data collection form and reporting package – (continued)
Effect
Federal grantors were prevented from being informed on a timely basis of the current audit findings and results. Consequently, any action, further requirements or support from the federal grantor could not be executed on a timely basis or at all.
Context
No context for this finding since this is a single audit annual reporting requirement to submit the Data Collection Form and the Reporting Package to the Federal Audit Clearinghouse.
Identification of a repeat finding
Yes. This is an immediate repeat of prior year finding 2022-001.
Questioned costs
None
Recommendation
The single audit reporting package must be submitted within the required due dates. Also, we strongly suggest that the accounting department take the steps necessary to ensure that senior management receives current and accurate financial information on a timely basis. Enhancing communication and coordination between departments involved in financial reporting to ensure that necessary data and approvals are obtained without delay. Reviewing and updating internal policies for timely financial statement preparation, including resource allocation and responsibility assignments, with regular oversight by senior management.
Views of responsible officials and planned corrective actions
The Hospital’s management agrees with this finding. Please refer to the corrective action plan on page 40.