Finding Text
Aging Cluster, U.S. Department of Health and Human Services Federal Assistance
Listing #93.041-93.045/93.052/93.053, Contract No. K/T AAA 23/24-01
Condition: The Organization did not timely submit financial reports for the month of June
2024 for the program by the 10th day of the following month the respective report was
due. Reports were not submitted until October and November 2024, well after the July
10, 2024 due date.
Criteria: Per the Kings/Tulare Area Agency on Aging Agreement No: K/T AAA 23/24-01
Article IV "the Contractor shall prepare and submit by the 10th of each month to the K/T
AAA, in electronic format, a monthly expenditure report and request for funds in the forma
Cause: The error stems from the Organization being short staffed and having newer staff
causing failure to complete and submit reports timely. Due to several positions within the
accounting and finance department being vacant or newly filled at year-end, the
Organization fell behind on completing reports and closing out grants at year-end.
Effect: Failure to timely report financial information may result in a reduction or loss of
future funding.
Recommendation: Management should provide additional training related to reporting.
Additionally, management should review and strengthen their current controls related to
internal review over the program to verify that the policies and procedures are adhered
to. Lastly, in instances where reports are not timely filed, the Organization should
consider reaching out to the funding agency to obtain a waiver for late submissions.