Finding Text
Criteria - The District is required to follow Uniform Guidance and its own procurement policies when making purchases with federal awards. The District’s procurement procedures require the following: Contracts over $175,000 – if the amount is to exceed $175,000, sealed bids shall be solicited by the District by public notice in the manner and subject to the requirements of the law governing contracts by the particular district. Contracts over $25,000 but not $175,000 – if the amount of the contract is expected to exceed $25,000 but not to exceed $175,000, the contract may be made either upon sealed bids or direct negotiations, by obtaining two or more quotations for the purchase or sale when possible, and without advertising for bids or otherwise complying with the requirements of competitive bidding. All quotations obtained shall be kept on file for a period of time at least one year after receipt.
Condition - The District did not request bids for a food vendor for its Child Nutrition Program.
Cause - The District did not follow Uniform Guidance and its own procurement policies when making purchases with federal awards.
Effect - The District has a material weakness in internal control over compliance with procurement requirements and is not in compliance with Uniform Guidance, and its own procurement policies.
Recommendation - The District should follow Uniform Guidance and its own procurement policies when making purchases.
View of Responsible Officials - The District will advertise for RFP’s for products serving our Food Service program on an annual basis.