Finding Text
2024-002: Enrollment Reporting - Student Financial Aid Cluster -Assistance
Listing Number 84.007, 84.033, 84.063, and 84.268 - Year Ended June 30, 2024
Criteria: According to 34 CFR 685.309 (b), schools must update enrollment data for students and report to the Secretary in a manner of prescribed format within the required timeframe of sixty days after a student has graduated, ceased attendance or enrolled less than half-time.
Condition: During our Enrollment Status Changes testing, we selected forty students for our sample. In our sample of forty we tested twenty graduated students to verify that they were reported within sixty days and we tested twenty current students to note that their student status is reported correctly. We noted one student was not reported within the required sixty days. We consider this finding to be an instance of noncompliance relating to the Reporting Compliance Requirement.
Statistical sampling was not used in making sample selections.
Questioned Costs: $0
Effect: The College did not report one student’s change in enrollment within the sixty-day requirement.
Cause: The College’s internal controls did not identify that the student’s enrollment submission was past the required sixty-day requirement. Recommendation: We recommend the College continue to work with the department responsible for the enrollment status submissions to ensure that accurate reporting continues to assure compliance within the required reporting guidelines.
Views of Responsible Officials: Management agrees with this finding and response is included in Corrective Action Plan.