Finding Text
Federal Program: AL 10.565, 10.568, and 10.569 Food Distribution Cluster
Criteria: Per CSFP Eligibility requirements – section 247.9a, to be eligible for
CSFP, individuals must be at least 60 years of age and meet the income
eligibility requirements. The Organization makes the determination based
on information obtained through applications submitted by participants.
The Organization has an internal control policy of completing a file
checklist for TEFAP Agency files to ensure all documents are in the file.
Condition: The Organization was not able to locate one application selected for
testing and the file checklist was not completed for one TEFAP Agency
file.
Cause: Management oversight
Effect: The Organization could have made the wrong eligibility determination for
one CSFP participant and could have missed required documentation for
a TEFAP agency.
Context: 40 CSFP applications were selected for testing. The Organization was
unable to find one application selected for testing. 7 TEFAP Agency files
were selected for testing. The file checklist was not completed for one file.
However, all the required documents were in the file.
Questioned Costs: None
Repeat Finding: No
Recommendation: The Organization should review their policies and procedures to ensure
all applications are maintained and the file checklist is completed for all
TEFAP Agency files.
View of
Responsible
Officials: Management agrees with the recommendation and will review their
procedures to ensure all applications are maintained and the file checklist
is completed for all TEFAP Agency files.