Finding Text
(2024-001) Reserve for Replacements
Condition - The reserve for replacements account is underfunded by $16,785 for the year ended September 30, 2024.
Criteria:
1)
As part of Special Tests and Provisions related to Assistance Listing Number 14.157 - Supportive Housing for the Elderly, the Company is required to deposit $12,600 in a reserve for replacements account on a monthly basis.
2)
As stated in the HUD funds authorized for withdrawal, a loan advance from the reserve for replacements account is to be repaid upon receipt of respective funds.
Effect - The Company was not in compliance with the above HUD regulations.
Cause - The reserve for replacements account was not adequately funded for 8 month’s of deposits totaling $8,400 and $8,385 of HUD HAP funds to be repaid, totaling a delinquent deposit of $16,785 for the year ended September 30, 2024.
Repeat Finding - This is a repeat of finding of 2023-001 from the prior year.
Statistical Sampling - The sample was not intended to be, and was not, a statistically valid sample.
Recommendation - We recommend that the delinquent deposit totaling $16,785 for the year ended September 30, 2024 be deposited into the reserve for replacements account as soon as possible.
Management's Reply - (1) Finding 2024-001
(a) Comments on the finding and recommendation: Management agrees with the finding. Management also agrees with the recommendation. Please see below for action taken.
(b) Action taken: Management is in the process of depositing funds, however, it currently does not have enough operating funds to deposit the underfunded amount of $16,785 into the reserve for replacements account. Management is in process of requesting a rent increase from HUD and will deposit funds as they become available.