Finding Text
Federal Program Information: Student Financial Assistance Cluster: Federal Supplemental Education Opportunity Grants (Assistance Listing #84.007), Federal Work-Study Program (Assistance Listing #84.033), Federal Pell Grant Program (Assistance Listing #84.063), Federal Direct Loan Program (Assistance Listing #84.268)
Criteria or Specific Requirement: N. Special Tests and Provisions – Enrollment Reporting: Federal regulation 34 CFR 685.309 states that the institution shall accurately report a change in a student’s enrollment status directly to the lender or guarantee agency within 30 days if a student has graduated, withdrawn, or ceased to be enrolled (or failed to enroll) at least half-time and the school does not expect its next Roster File to NSLDS within 60 days.
Condition: The University did not report students’ status changes accurately and within the required timeframe.
Cause: Administrative oversight.
Effect or Possible Effect: The University was not in compliance with required federal guidelines.
Questioned Costs: None.
Context:
Program Level: Based on a sample of 25 students, 1 student’s program begin date was not accurately reported to the NSLDS.
Campus Level: Based on a sample of 25 students, 2 students selected were not reported to the NSLDS within the required timeframe.
Identification of Repeat Finding: This is a new finding for FY2024.
Recommendation: The University should implement procedures to ensure that student status changes are reported in a timely manner.
Views of Responsible Officials: The University will report to the National Student Clearing (NSC) House using regularly scheduled enrollment reports every 30 days. Suppose a student’s enrollment status is not captured in the regularly scheduled enrollment reports with the NSC. In that case, the enrollment reporting will be reported
directly to the National Student Loan Database Service(NSLDS), such as after the end of the term once grades are
processed. The enrollment reporting in which a student receives a failing grade of all “Fs” for a quarter will be adjusted to meet the reporting time frame.