Finding 1094866 (2024-005)

Child and Adult Care Food Program, Passed Through New York State Department of Health, AL #10.558; for the Year Ended June 30, 2024 Criteria: The Organization is required to have a process it place to reasonably ensure that all information regarding meal eligibility is entered into the billing software correctly. Condition: Since the verification process of eligibility levels was not occurring throughout the year, there was an instance of a student being billed at an incorrect rate. Context: The review to ensure eligibility levels entered into the computer matched the approved levels on the eligibility form did not occur throughout the year. Effect: One child was billed for a level that they were not eligible for and CACFP overpaid the center for their food. Cause: The Organization was not sufficiently reviewing the meal eligibility levels input into the billing software to ensure that they are correctly entered. Recommendation: The Organization should ensure that there is a review processes are in place so that eligibility forms are reviewed and compared to the levels entered in the computer. Views of responsible officials and planned corrective actions: The Organization is in the process of ensuring that eligibility forms and eligibility levels entered into the computer are sufficiently monitored and reviewed for accuracy.