Finding Text
2024-001
Federal Agency: U.S. Department of Education
Federal Program Name: Student Financial Aid Cluster
Assistance Listing Numbers: 84.007, 84.033, 84.063, 84.268
Award Period: July 1, 2023 to June 30, 2024
Type of Finding: Significant Deficiency in Internal Control over Compliance
Uniform Guidance Requirement: Special Tests
Criteria: According to U.S. Department of Education (ED) regulations, all schools participating or approved to participate in Federal Student Aid programs must have an arrangement to report student enrollment data to the National Student Loan Data System (NSLDS) through a roster file.
Schools are required to report enrollment status at both the school and program levels. They must report changes in a student’s enrollment status, the effective date of the status, and an anticipated completion date. An academic program is defined by the combination of the school’s Office of Postsecondary Education Identification (OPEID) number, the program’s Classification of Instructional Program (CIP) code, credential level, and published program length. The Department of Education requires the University to report changes in enrollment status and specify the date that these changes occurred (34 CFR 685.309).
Changes in enrollment status must be reported within 30 days. However, if a roster file is expected within 60 days, this date may be provided on that roster file. ED requires institutions to report changes in enrollment status within the determined time frame of 30 or 60 days (34 CFR 682.610).
Condition: Certain students’ enrollment information was not reported accurately or timely to the NSLDS.
Questioned Costs: None
Context: During our testing we noted that in our sample of 11 students, 1 was not reported to NSLDS.
Cause: The unreported student appeared on an SSCR Error Report (Error Code 75) but was not reported due to the unresolved error.
Effect: Incorrect reporting to the NSLDS can lead to errors in determining the start of students' grace periods.
Repeat Finding: No
Recommendation: We recommend the College to review its procedures for transmitting accurate information to the NSLDS. Furthermore, we suggest that the College establish a process to enhance oversight of the submissions completed by the third-party servicer.
Views of Responsible Officers and Corrective Action Plan: Please refer to JEVS Human Services and Affiliates’ Corrective Action Plan