Finding Text
Enrollment Reporting
Federal Program Name
Federal Pell Grant Program (PELL), CFDA No. 84.063
Federal Direct Student Loan Program (DL) CFDA No. 84.268
Name of Federal Agency
U.S. Department of Education
Pass-through Entity
N/A
Criteria
34 CFR 685.309 (b)(2)(ii) states that unless it expects to submit its next updated enrollment report to the
Secretary within the next 60 days, a school must notify the Secretary within 30 days after the date the
school discovers that; a loan under title IV of the Act was made to or on behalf of a student who was
enrolled or accepted for enrollment at the school, and the student has ceased to be enrolled on at least a
half-time basis or failed to enroll on at least a half-time basis for the period for which the loan was intended;
or a student who is enrolled at the school and who received a loan under title IV of the Act has changed his
or her permanent address.
Condition
As part of our testing of twenty five (25) students who graduated and/or withdrew during 2022, we noted
the following instances of non-compliance:
1. Two (2) students for which the Institution did not report to the National Student Loan Data System
(NSLDS) the student status changes within the required 60 days’ period.
Cause
Late submissions were mainly caused due to lack of verification of information submitted to the National
Student Clearinghouse (NSC) and they submitted it to NSLDS as is. The ordinary process was that the
programmer created the file and sent it directly through the third-party clearinghouse. Errors in the file were
not addressed.
Effect
As a result of this condition, the USDE was prevented from the use of accurate reporting data, which is
critical for the effective administration of the Direct Loan Program and for USDE budgetary policy analysis.
Questioned Cost
None
Context
Of the two hundred and thirty-five (235) status changes for 2023, we selected twenty (25) students for
testing and noted two (2) instances in which the Institution did not comply with the enrollment reporting
requirements.
Identification of a Repeat Finding
This is not a repeat finding from the immediate previous audit.
Views of Responsible Officials and Planned Corrective Actions
The Institution management agrees with this finding. Please refer to the corrective action plan on pages
22-26.
Recommendation
Management should reassess the timeframe in which the Institution submits the information to the NSC
and reinforce its monitoring of NSC to ensure they comply with the agreed upon reporting timeframe. The
Institution should enhance both electronic and manual procedures to ensure enrollment status changes are
timely and accurately reported to NSDLS.