Finding Text
Finding 2024-005: Significant Deficiency - Internal Control over Reporting
Program: COVID-19: Education Stabilization Fund
Assistance Listing Number: 84.425
Pass-Through Agency: Wisconsin Department of Public Instruction
Repeat of Prior Year Finding 2023-005
Criteria: A system of internal control should be in place and operating effectively to achieve higher reliability that errors or irregularities in reporting would be discovered the District.
Condition/Context: For one of the two claims selected for testing, the report was prepared and certified by the same person. The sample was not statistically valid.
Cause: There is improper segregation of duties surrounding the preparation and submission of claim forms.
Effect: Incorrect amounts could be reported in the claims, potentially resulting in overreported or underreported expenses.
Questioned Costs: None noted.
Recommendation: The District should implement a system in which one person prepares the report and another reviews to ensure it is correct prior to submission. Documentation of review should be maintained.
Views of Responsible Officials: Management agrees with finding 2024-005 and has made efforts to implement recommended procedures. All claims will be reviewed and approved by a third party prior to submission.