Finding Text
Federal Pell Grant Program, Assistance Listing Number 84.063 and Federal Direct Student Loans, Assistance Listing Number 84.268 - U.S. Department of Education
Program Year 2023-2024
Criteria or specific requirement – Special Tests and Provisions – Enrollment Reporting (34 CFR 690.93(b)(2); 34 CFR 682.610; 34 CFR 685.309). Institutions are required to report enrollment information. Reporting (34 CFR 690.93(b)(2); 34 CFR 682.610; 34 CFR 685.309). Institutions are required to report enrollment information.
Questioned costs – None
Context – Out of the population of 245 students with student attendance changes, a sample of 25 students was selected for testing. Our sampling method was not, and
was not intended to be, statistically valid. There were 14 attributes tested for each student with at least one status change, which were as follows:
Campus-Level records:
1. OPEID Number
2. Enrollment Effective Date
3. Enrollment Status
4. Certification Date
Program-Level records:
5. OPEID
6. CIP Code
7. CIP Year
8. Credential Level
9. Published Program Length Measurement
10. Published Program Length
11. Program Begin Date
12. Program Enrollment Status
13. Program Enrollment Effective Date
Other Records:
14. Student changed his or her permanent address
The University did not report 3 student’s status changes timely, the University reported the incorrect enrollment effective date for 3 students in the campus level records, the University reported the incorrect enrollment effective date for 4 students in the program level records, and the University recorded the incorrect enrollment status for 2 students in both the campus and program
level records.
Cause – The University did not have appropriate controls and processes in place to ensure status changes are reported accurately and timely.
Effect – The University did not report the status changes accurately and timely.
Identification as a repeat finding, if applicable – N/A
Recommendation – The University should update their controls to ensure changes in students’ enrollment status are reported in a timely and accurate manner.
Views of responsible officials and planned corrective actions – LeTourneau is in the process of implementing a new student information system. As part of the implementation, all processes within the Registrar and Student Financial Services are being reviewed. These deficiencies will be addressed as part of that initiative.