Finding Text
Criteria or Specific Requirement:
Cash reciepts for federal grants should be requested to be paid on a reimbursement basis subsequent to federal grant expenditures.
Condition:
Requests for federal grant payments (draw downs) exceeded expenditures for various programs. The entire grant award was drawn down without complete supporting documentation for related expenditures.
Questioned Costs:
N/A
Context:
The excess draw downs of $5,632 are less than 1% (0.7%) of federal expenditures.
Effect:
Excess cash of $5,632 is due to the federal agency grantor resulting in the district forfeiting amounts that could have been expended during the grant period.
Cause:
Lack of controls over federal grant cash management monitoring.
Recommendation:
The board should monitor federal programs and request cash reimbursements subsequent to the program expenditure.
Views of management and planned corrective actions:
The district plans to develop controls to request grant award payments on a reimbursement basis.