Finding Text
Special Tests and Provisions – Enrollment Reporting: Student Financial Assistance Cluster – AL 84.007, 84,063 and 84.268. US Department of Education: Significant Deficiency and Nonmaterial Noncompliance:Criteria or specific requirements: OMB Compliance Supplement, OMB No. 1845-0035 – Institutions are required to report enrollment information under the Pell grant and the Direct and FFEL loan programs via the National Student Loan Data System (NSLDS). Institutions must review, update, and verify student enrollment statuses, program information, and effective dates that appear on the Enrollment Reporting Roster file or on the Enrollment Maintenance page of the NSLDS Professional Access (NSLDSFAP) website which the financial aid administrator can access for the auditor. The data on the institutions’ Enrollment Reporting Roster, or Enrollment Maintenance page, is what NSLDS has as the most recently certified enrollment information. There are two categories of enrollment information: “Campus Level” and “Program Level”, both of which need to be reported accurately and have separate record types. The NSLDS Enrollment Reporting Guide provides the requirements and guidance for reporting enrollment details using the NSLDS Enrollment Reporting Process. Condition: During our testing over the NSLDS reporting requirements, the following deficiencies were noted: 11 of 56 program reporting details did not agree to enrollment details from the enrollment records per the College. 7 of 60 campus level reporting details did not have enrollment status that agreed to enrollment records per the College. 8 of 32 students did not have campus reporting completed within the required timeframe. Cause: The College did not report enrollment information for students under the Pell Grant and Direct Loan Programs via NSLDS timely or accurately. Effect: The College is not in compliance with the Federal enrollment reporting requirements described in the OMB Compliance Supplement. Questioned costs :None identified. Context: The College disbursed financial aid to approximately 404 students that required student enrollment and program enrollment reporting to NSLDS. A nonstatistical sample of 60 students out of 404 students were selected for enrollment reporting testing. Identification as a repeat finding Previously reported as 2022-008. Recommendation: The College should implement a process to review, update, and verify student enrollment statuses, program information, and effective dates that appear on the Enrollment Reporting Roster file or on the Enrollment Maintenance page of the NSLDS Professional Access (NSLDSFAP) website. View of responsible officials and corrective action plan: Management agrees with the finding. Please see separate Corrective Action Plan for procedures to be implemented.