Finding 1089489 (2023-002)

Finding 2023-002 Reporting - Noncompliance and Significant Deficiency in Internal Control Over Compliance Agency Department of Homeland Security, Federal Emergency Management Agency (FEMA) Assistance Listing Numbers (ALN) 97.036 Program Name Disaster Grants – Public Assistance (Presidentially Declared Disasters) Award Year 2022 Pass-Through Agency State of Alaska Department of Military and Veterans Affairs Pass-Through Entity Identifying Number PW0005 Criteria or Specific Requirement Uniform Guidance stipulates that recipients must use the standard financial reporting forms or such other forms as may be required by the granting agency. Recipients of Public Assistance are required to submit a yearly financial report along with quarterly progress reports. Condition The Association did not include life-to-date expenditures on the quarterly progress reports to the State of Alaska, the pass-through agency for the Public Assistance program. Cause The Association was informed by certain personnel at the State of Alaska to fill out the progress reports in an inaccurate manner. Effect or Potential Effect Inaccurate quarterly progress reports were submitted to the State of Alaska. As a result, there may be errors in State of Alaska reporting to the Federal agency. Questioned costs None. Context BDO tested two quarterly progress reports in 2023 and one yearly financial report for 2023, which represents all of the reports filed. Life to date expenditures were not disclosed on the two quarterly progress reports tested. Identification as a repeat finding Not a repeat finding Recommendation We recommend management establish internal controls to ensure that reports are submitted to federal agencies in accordance with OMB and federal awarding agency requirements. Views of Responsible Officials Management agrees with the finding and will complete the missing information in future progress reports submitted to the State of Alaska.