FAC Explorer

Finding 1089362 (2024-001)

Significant Deficiency
Requirement
N
Questioned Costs
-
Year
2024
Accepted
2024-12-03
Audit: 330678
Organization: North Idaho College (ID)
Auditor: Eide Bailly LLP

AI Summary

  • Core Issue: There were errors in calculating the amount of Title IV funds to be returned when students withdrew, affecting compliance with federal regulations.
  • Impacted Requirements: The College did not follow 34 CFR section 668.22(e), which mandates accurate calculations for returning unearned Title IV assistance.
  • Recommended Follow-Up: Establish a regular review process for all withdrawn students to ensure accurate calculations and timely remittance of funds to the Department of Education.

Finding Text

2024‐001 Direct Programs – Department of Education ALN # 84.268, 84.063, 84.007, 84.033 Student Financial Assistance Cluster – Special Tests and Provisions – Return to Title IV Significant Deficiency in Internal Controls Over Compliance Criteria: 34 CFR section 668.22(e) states that if a student withdraws from classes and has received student financial aid the amount of unearned Title IV assistance must be calculated and returned to the Department of Education. Condition: During our review of the Return of Title IV funds, there were five instances out of nineteen in which the Title IV funds to be returned was calculated incorrectly. Cause: The College’s existing control procedures for reconciling student withdrawals with amounts returned did not detect the error. Effect: The funds required to be returned were not the correct amount to be remitted to the Department of Education. Questioned Costs: None reported Sampling: A nonstatistical sample of 19 returns out of 118 returns were selected for Return of Title IV testing. Repeat Finding from Prior Years: No Recommendation: The College should implement a control process that regularly reviews all withdrawn students that received federal funds and whether the Return of Title IV funds was calculated correctly, and the amount calculated was appropriately remitted back to the Department of Education (DOE). Views of Responsible Officials: The Director of Financial Aid agrees with the audit finding. Subsequent to the audit finding, the Director of Financial Aid initiated process changes to review calculations and the return of federal funds for student withdrawals. In addition, and as a result of recent changes in personnel in the Financial Aid Department, the Director of Financial Aid is conducting an overall review of the processes and controls for awards and adjustments in student financial aid.

Categories

Special Tests & Provisions Student Financial Aid Significant Deficiency Internal Control / Segregation of Duties

Other Findings in this Audit

  • 512914 2024-001
    Significant Deficiency
  • 512915 2024-002
    Significant Deficiency
  • 512916 2024-001
    Significant Deficiency
  • 512917 2024-002
    Significant Deficiency
  • 512918 2024-001
    Significant Deficiency
  • 512919 2024-002
    Significant Deficiency
  • 512920 2024-001
    Significant Deficiency
  • 512921 2024-002
    Significant Deficiency
  • 1089356 2024-001
    Significant Deficiency
  • 1089357 2024-002
    Significant Deficiency
  • 1089358 2024-001
    Significant Deficiency
  • 1089359 2024-002
    Significant Deficiency
  • 1089360 2024-001
    Significant Deficiency
  • 1089361 2024-002
    Significant Deficiency
  • 1089363 2024-002
    Significant Deficiency

Programs in Audit

ALN Program Name Expenditures
84.063 Federal Pell Grant Program $4.59M
93.600 Head Start $3.64M
84.268 Federal Direct Student Loans $3.06M
93.045 Special Programs for the Aging, Title Iii, Part C, Nutrition Services $711,427
84.042 Trio Student Support Services $295,573
93.558 Temporary Assistance for Needy Families $215,612
10.558 Child and Adult Care Food Program $195,649
17.600 Mine Health and Safety Grants $171,068
93.044 Special Programs for the Aging, Title Iii, Part B, Grants for Supportive Services and Senior Centers $116,782
84.007 Federal Supplemental Educational Opportunity Grants $109,646
17.268 H-1b Job Training Grants $107,056
84.048 Career and Technical Education -- Basic Grants to States $91,808
84.033 Federal Work-Study Program $86,495
59.037 Small Business Development Centers $67,482
93.053 Nutrition Services Incentive Program $35,716
93.048 Special Programs for the Aging, Title Iv, and Title Ii, Discretionary Projects $35,412
93.747 Elder Abuse Prevention Interventions Program $30,021
93.072 Lifespan Respite Care Program $29,954
12.002 Procurement Technical Assistance for Business Firms $25,224
93.052 National Family Caregiver Support, Title Iii, Part E $21,427
93.042 Special Programs for the Aging, Title Vii, Chapter 2, Long Term Care Ombudsman Services for Older Individuals $21,107
93.071 Medicare Enrollment Assistance Program $20,503
10.551 Supplemental Nutrition Assistance Program $16,555
12.905 Cybersecurity Core Curriculum $14,243
93.043 Special Programs for the Aging, Title Iii, Part D, Disease Prevention and Health Promotion Services $9,296
84.002 Adult Education - Basic Grants to States $7,909
93.859 Biomedical Research and Research Training $7,712
93.959 Block Grants for Prevention and Treatment of Substance Abuse $6,414