Finding Text
2024-002: Written Procurement, Suspension and Debarment Policy Finding
Prior Year Findings: Yes, 2023-003
Department Agency: Department of Treasury
State Department: Wyoming State Loan & Investment Board Office of State Lands & Investments
Assistance Listing Number: ALN #21.027
Compliance Area: Procurement & Suspension & Debarment (I)
Type of Finding: Significant Deficiency
Questioned Costs: None
Criteria: The Town of Dayton should have written standards of conduct in place to verify any entity(vendor) with which the Town spends Federal expenditures or conducts business transactions be not debarred, suspended, or otherwise excluded per 2 CFR 200.318(h) and 2 CFR 180. The written standard should address conduct convering conflicts of interest governing the performance of its employees and contractors engaged in the selections, award, and administartion of contracts (Uniform Guidance Section 200.318 and 45 CFR sections 52.203-13 and 52.203-16).
Condition: The Town of Dayton did not have written controsl in palce to ensure that vendors were not suspended or debarred or included in the list of vendors prior to entering into a contract wit hthe Town. The written standard of conduct covering conflicts of interest and governing the performance of its employees and contractors must be documented when engaged in the selection, award and administration of Federal grant contracts.
Cause and Effect: The Town was in the process of adopting internal control policies but did not have them completed at June 30, 2024.
Repeat Finding: Yes
Recommendation: We recommend that the Town of Dayton develop and adopt a written Procurement, Suspension and Debarment Policy.
Response: Please see the last page of this report for the Town's response to this finding.