Finding Text
U.S. Department of Education
Student Financial Assistance Programs Cluster (Direct)
Federal Direct Loan Program (84.268)
Federal Award Year: 2023-2024
Finding: The University did not timely or accurately report enrollment changes to the National
Student Loan Data System (NSLDS).
Criteria: Per 34 CFR 685.309(b), a school shall - (1) Upon receipt of an enrollment report
from the Secretary, update all information included in the report and return the report to the
Secretary in the manner and format prescribed by the Secretary; and within the timeframe
prescribed by the Secretary; and (2) Unless it expects to submit its next student updated
enrollment report to the Secretary within the next 60 days, a school must notify the Secretary
within 30 days if it discovers that a loan under Title IV of the Act was made to, or on behalf
of, a student who was enrolled on at least a half-time basis or failed to enroll on at least a
half-time basis for the period for which the loan was intended. Per 34 CFR 668.22(c)(ii), the
withdrawal date is the date, as determined by the institution, that the student otherwise
provided official notification to the institution, in writing or orally, of his or her intent to
withdraw.
Uniform Grant Guidance (2 CFR 200.303) requires nonfederal entities receiving Federal
awards establish and maintain internal controls designed to reasonably ensure compliance
with Federal laws, regulations and program compliance requirements. Effective internal
controls should include procedures to ensure enrollment reporting is completed properly.
Condition: 12 students were not reported as withdrawn within the 60 day timeframe for
University’s reporting on the roster file submissions and the internal controls in place did not
identify the errors.
Cause: Student reporting was not within the 60 day roster submission timeframe.
Effect: Noncompliance with federal regulations for enrollment reporting.
Questioned costs: None.
Context: 12 of the 25 students selected haphazardly and tested were not reported in
accordance with NSLDS enrollment reporting and were within a range of five to six days late.
Repeat finding: Yes.
Recommendation: The University should accurately report all student status changes to the
NSLDS. In addition, the University should review its policies and procedures to ensure
withdrawal dates are accurately reflected in the enrollment management system and
enrollment changes are reported timely.
Views of responsible officials: Management agrees with this finding. See corrective action
plan.