Finding Text
Condition: The Organization did not comply with the HUD requirement to obtain one continuing
tenant’s signatures on consent forms and verification documents during the recertification process.
Criteria: Per 24 CFR § 5.230, each member of the family of an assistance applicant or participant who is
at least 18 years of age, and each family head and spouse regardless of age, shall sign one or more
consent forms. Per 24 CFR § 5.232, In accordance with the provisions governing the program involved,
if the assistance applicant or participant, or any member of the assistance applicant's or participant's
family, does not sign and submit the consent form as required in § 5.230, then:
(1) The processing entity shall deny assistance to and admission of an assistance applicant;
(2) Assistance to, and the tenancy of, a participant may be terminated.
Cause: Failure to follow internal control procedures during recertification of this tenant.
Effect: Failure to follow these requirements may result in the imposition of sanctions and/or the
assessment of disallowed costs.
Questioned costs: $5,952
Context: We examined four tenant files on two new tenants and two continuing tenants out of a
population of 24 residents in this project in fiscal year 2024 for this compliance attribute and this
condition was noted in one of the selected continuing tenants.
Repeat Finding: No Recommendation: We recommend a second person in the housing office review and certify in writing
that the documentation for each initial certification or recertification is complete and in compliance
with HUD documentation requirements prior to admitting a new tenant and prior to each continuing
tenant’s annual recertification date going forward. Additionally, we recommend that an outside
housing consultant conduct a review of all current tenant files to ensure completeness and compliance
with HUD documentation requirements within the next 30 days and corrective actions to include
termination of assistance to and tenancy of any noncompliant tenants as soon as possible thereafter.
Reporting Views of Responsible Officials: Management agrees with the finding and commits to
following the provided recommendations.