Finding Text
Federal Agency: U.S. Department of Education
Federal Program Title: Student Financial Aid
Assistance Listing Number: Student Financial Aid Cluster
Award Period: July 1, 2023 to June 30, 2024
Type of Finding:
Significant Deficiency in Internal Control Over Compliance
Other Matters
Criteria or Specific Requirement: The Code of Federal Regulations, 34 CFR 668.22(h)(4)(ii) states within 30 days of the date of the institution's determination that the student withdrew, an institution must send a notice to any student who owes a title IV, HEA grant overpayment as a result of the student's withdrawal from the institution in order to recover the overpayment in accordance with paragraph (h)(4)(i) of this section.
Condition: During out testing, we noted 1 of the 14 students tested did not have a return of funds to COD.
Questioned Costs: $306
Context: During out testing, we noted 1 of the 14 students tested did not have a return of funds to COD.
Cause: The College did not have a process in place to notify all students when they were required to return funds to the Department of Education.
Effect: Federal funds were not returned to the Department of Education and the student was not informed that they needed to do so.
Repeat Finding: No.
Auditor’s Recommendation: We recommend that a process is put in place to ensure that all students are notified upon withdrawal they may be required to return federal award funds back to the Department of Education.
Views of Responsible Officials and Planned Corrective Actions: There is no disagreement with the audit finding.