Finding Text
Federal Agency: Department of Education
Federal Program Title: Student Financial Assistance Cluster
Federal Assistance Listing Number: Various
Federal Award Identification Number and Year: N/A
Pass-Through Agency: N/A
Pass-Through Number: N/A
Award Period: July 1, 2022 – June 30, 2023
Type of Finding:
Significant Deficiency in Internal Control Over Compliance
Other Matters
Criteria or specific requirement: The Code of Federal Regulations, 34 CFR 685.309 requires that enrollment status changes for students be reported to NSLDS within 30 days or within 60 days if the student with the status change will be reported on a scheduled transmission within 60 days of the change in status. Regulations require the status include an accurate effective date. In addition, regulations require that an institution make necessary corrections and return the records within 10 days for any roster files that don’t pass the NSLDS enrollment reporting edits.
Condition: We noted, during our testing, that five out of 40 students tested enrollment status was not reported timely. We also noted that one of the 40 students tested did not have effective date in NSLDS agree to the institutions’ records.
Questioned costs: None
Context: During our testing, it was noted the University does not have a process in place to ensure timeliness and accuracy of enrollment reporting.
Cause: The University’s processes and controls did not ensure that student status changes were properly and timely reported to NSLDS.
Effect: The NSLDS system is not updated with the student information which can cause over awarding should the student transfer to another institution and the students may not properly enter the repayment period.
Repeat finding: No
Auditor’s recommendation: We recommend the University review its reporting procedures to ensure that students’ statuses are accurately and timely reported to NSLDS as required by regulations.
Views of responsible officials and planned corrective actions: There is no disagreement with the audit finding.