Finding Text
Criteria - According to 34 CFR section 685.309, enrollment information must be reported within 30 days whenever attendance changes for a student, unless the organization expects to submit an updated enrollment report within the next 60 days. These changes include reductions or increases in attendance levels, withdrawals, graduations, or approved leaves-of-absence.
Condition - Student enrollment reporting was not performed by the Institute after September 2023.
Context - Student enrollment reporting was not performed by the Institute after September 2023.
Effect - Untimely reporting delays notification of student status changes and could result in ineffective management of the programs.
Cause - Morrison Institute of Technology hired a new Financial Aid Officer in September of 2023. The new Officer assumed enrollment reports were being submitted by the enrollment software in use.
Recommendation - We recommend the Institute strengthen controls and procedures to ensure enrollment reporting for all students is performed within 30 days whenever attendance changes for students, unless it expects to submit an updated enrollment report within the next 60 days.
Response - The Financial Aid Officer has since completed several pertinent training courses through Federal Student Aid Training and has updated all reporting. Enrollment reporting will be completed in a timely manner as required going forward.
Conclusion - Response accepted.