FAC Explorer

Finding 1079403 (2023-004)

Material Weakness
Requirement
P
Questioned Costs
-
Year
2023
Accepted
2024-10-16
Audit: 324926
Organization: Campbell County (WY)
Auditor: Bennett Weber & Hermstad LLP

AI Summary

  • Core Issue: The County failed to reconcile its main operating bank account throughout the fiscal year, leading to inaccuracies in account balances.
  • Impacted Requirements: Internal control policies requiring monthly bank reconciliations were not followed, resulting from a lack of oversight and employee accountability.
  • Recommended Follow-Up: The County should promptly adhere to its internal control policies by ensuring all bank accounts are reconciled monthly to enhance financial accuracy and decision-making.

Finding Text

2023-004 –Internal Controls Over the Bank Account Reconciliations of the General County Criteria - The control deficiency exists as County personnel did not reconcile the main operating bank account for the County during the fiscal year under audit. Internal controls are key to ensuring that account balances are accurate. Condition - The County did not reconcile the operating account during the year under audit. This was discovered during audit procedures when County personnel were unable to provide a bank reconciliation that agreed to their accounting records. Cause - Cause In our judgment, the breakdown in internal controls resulted from both lack of oversight and lack of knowledge. The employee tasked with reconciling the bank accounts was not aware of the importance of the task and was not held accountable for completing it. Effect - The breakdown of internal controls allowed the County to operate for the entire fiscal year under audit without once reconciling the main operating account of the County Treasurer. Timely bank reconciliations can provide many benefits to the County including, but not limited to: safeguarding cash by detecting errors on the part of the bank or the County; bringing awareness of recording errors or other problems within the accounting system; and ensuring that account balances are correct, allowing the governing body to make more informed decisions. Context - The County does have an internal control policy in place requiring the monthly reconciliation of all bank accounts. However, the policy was not followed during the fiscal year under audit. Recommendation - It was our recommendation that the County immediately comply with their own internal control processes over the bank account reconciliation process. Every individual bank account of the County should be reconciled at month end and in a timely manner to ensure proper cash receipting and overall financial reporting. Views of Responsible Officials and Planned Corrective Actions - See Exhibit I.

Categories

Internal Control / Segregation of Duties Reporting

Other Findings in this Audit

  • 502958 2023-004
    Material Weakness
  • 502959 2023-004
    Material Weakness
  • 502960 2023-004
    Material Weakness
  • 502961 2023-004
    Material Weakness
  • 502962 2023-005
    Significant Deficiency
  • 502963 2023-004
    Material Weakness
  • 502964 2023-005
    Significant Deficiency
  • 502965 2023-004
    Material Weakness
  • 502966 2023-005
    Significant Deficiency
  • 502967 2023-004
    Material Weakness
  • 502968 2023-005
    Significant Deficiency
  • 502969 2023-004
    Material Weakness
  • 502970 2023-004
    Material Weakness
  • 502971 2023-004
    Material Weakness
  • 502972 2023-004
    Material Weakness
  • 1079400 2023-004
    Material Weakness
  • 1079401 2023-004
    Material Weakness
  • 1079402 2023-004
    Material Weakness
  • 1079404 2023-005
    Significant Deficiency
  • 1079405 2023-004
    Material Weakness
  • 1079406 2023-005
    Significant Deficiency
  • 1079407 2023-004
    Material Weakness
  • 1079408 2023-005
    Significant Deficiency
  • 1079409 2023-004
    Material Weakness
  • 1079410 2023-005
    Significant Deficiency
  • 1079411 2023-004
    Material Weakness
  • 1079412 2023-004
    Material Weakness
  • 1079413 2023-004
    Material Weakness
  • 1079414 2023-004
    Material Weakness

Programs in Audit

ALN Program Name Expenditures
93.600 Head Start $418,676
10.557 Wic Special Supplemental Nutrition Program for Women, Infants, and Children $333,276
10.666 Schools and Roads - Grants to Counties $278,194
93.575 Child Care and Development Block Grant $275,833
21.027 Coronavirus State and Local Fiscal Recovery Funds $160,742
93.069 Public Health Emergency Preparedness $108,407
11.307 Economic Adjustment Assistance $92,730
20.205 Highway Planning and Construction $78,674
93.959 Block Grants for Prevention and Treatment of Substance Abuse $72,417
84.027 Special Education Grants to States $64,627
97.042 Emergency Management Performance Grants $63,450
93.045 Special Programs for the Aging, Title Iii, Part C, Nutrition Services $61,672
84.181 Special Education-Grants for Infants and Families $55,901
20.106 Airport Improvement Program, Covid-19 Airports Programs, and Infrastructure Investment and Jobs Act Programs $55,659
93.268 Immunization Cooperative Agreements $52,943
10.558 Child and Adult Care Food Program $51,006
95.001 High Intensity Drug Trafficking Areas Program $50,323
93.243 Substance Abuse and Mental Health Services Projects of Regional and National Significance $49,348
84.173 Special Education Preschool Grants $48,178
93.596 Child Care Mandatory and Matching Funds of the Child Care and Development Fund $46,396
93.044 Special Programs for the Aging, Title Iii, Part B, Grants for Supportive Services and Senior Centers $40,947
93.052 National Family Caregiver Support, Title Iii, Part E $39,422
10.561 State Administrative Matching Grants for the Supplemental Nutrition Assistance Program $31,230
93.558 Temporary Assistance for Needy Families $31,230
93.053 Nutrition Services Incentive Program $29,298
93.658 Foster Care Title IV-E $22,307
15.230 Invasive and Noxious Plant Management $20,167
93.323 Epidemiology and Laboratory Capacity for Infectious Diseases (elc) $18,738
16.738 Edward Byrne Memorial Justice Assistance Grant Program $16,888
93.387 National and State Tobacco Control Program $16,268
93.667 Social Services Block Grant $15,615
66.460 Nonpoint Source Implementation Grants $14,429
93.994 Maternal and Child Health Services Block Grant to the States $14,174
93.569 Community Services Block Grant $9,890
15.244 Aquatics Resources Management $8,179
20.509 Formula Grants for Rural Areas and Tribal Transit Program $6,820
16.607 Bulletproof Vest Partnership Program $2,861
93.354 Public Health Emergency Response: Cooperative Agreement for Emergency Response: Public Health Crisis Response $1,265
93.645 Stephanie Tubbs Jones Child Welfare Services Program $1,115
84.126 Rehabilitation Services Vocational Rehabilitation Grants to States $200