Finding Text
2023-003: Reporting – FISAP
Federal Agency: Department of Education
Federal Program Title: Student Financial Aid Cluster
Assistance Listing Number: 84.007, 84.033, 84.063, 84.268
Award Number and Year:
P007A215801 (March 25, 2021 - August 31, 2027),
P033A215801(July 1, 2021 - August 31, 2027),
P063P213807(March 23, 2021 - August 31, 2027),
P268K223807(January 1, 2021 - July 31, 2043)
Award Period:
July 1, 2022 – June 30, 2023
Type of Finding:
Significant Deficiency in Internal Control Over Compliance, Other Matters
Criteria or Specific Requirement: Internal Control – Per 2 CFR section 200.303(a), a non-Federal entity must: Establish and maintain effective internal control over the Federal award that provides reasonable assurance that the non-Federal entity is managing the Federal award in compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. These internal controls should be in compliance with guidance in “Standards for Internal Control in the Federal Government” issued by the Comptroller General of the United States or the “Internal Control Integrated Framework”, issued by the Committee of Sponsoring Organizations of the Treadway Commission (COSO). Compliance- The Code of Federal Regulations, 34 CFR 668.24(e)(i) requires an institution to maintain records to support the data contained in the FISAP.
Condition: The University submitted inaccurate data in its annual FISAP report.
Questioned Costs: None.
Context: Section A of the Fiscal Operations Report, Part VI shows 65 undergraduate unduplicated recipients, but the support shows 66.
Cause: Due to change in management and turnover in office, in completing the data entry, there was no oversight to ensure reporting was accurate to the supporting University records.
Effect: The information in the FISAP is utilized to assist in the awarding of future awards and incorrect data could negatively impact future awards.
Repeat Finding: Yes – 2022-003
Recommendation: We recommend the applicable campus revise procedures to ensure that the record retention requirements are met and supporting documentation agrees to the FISAP, including a supervisory review by someone other than the preparer.
Views of Responsible Officials: There is no disagreement with the audit finding.