Finding Text
Criteria: According to 2 CFR §200.302, the financial management system of each non-Federal entity must provide for records that identify adequately the source and application of funds for federally-funded activities. These records must contain information pertaining to Federal awards, authorizations, financial obligations, unobligated balances, assets, expenditures, income and interest and be supported by source documentation. Internal controls over financial reporting and compliance involve procedures and mechanisms designed to ensure the accuracy, reliability and integrity of an Organization’s financial reporting and its adherence to laws and regulations. Condition: During our testing of the audit of activities allowed or unallowed and allowable costs/cost principles requirements, we noted two instances of a lack of supporting documentation for gas and mileage reimbursements. Upon further investigation, we noted that all requests and payments for gas and mileage reimbursements lacked the receipts, purpose, and requests for reimbursement. Cause: Program personnel did not adhere to the policies and procedures in maintaining supporting documentation and/or program personnel were not knowledgeable of the Organization’s policies and procedures and the requirements of 2 CFR §200.302. Effect: The Organization failed to maintain the supporting documentation necessary to validate the expense reimbursements and whether the expenditures were in compliance with 2 CFR §200.302.