Finding 1078440 (2023-002)

Criteria – The Organization prepares monthly grant expenditure reports for reimbursement to the grantor to ensure proper expenditure of funds. Condition – During our review of the Organization’s monthly grant expenditure reports, we noted that reports were not filed with the grantor on a timely basis. Cause and Effect – Staffing changes resulted in the delay of preparing and submitting monthly grant expenditure reports during 2023. Untimely preparation and submission of the reports could result in errors and data loss making it more difficult to receive approval and reimbursement. Questioned Cost – None Recommendation – We recommend the Organization implement procedures and controls to ensure reports are submitted timely. View of Responsible Officials – The Organization agrees with the comment and is continuing efforts and implementing procedures to ensure all monthly grant expenditure reports submitted timely and accurately.