Finding 1077699 (2022-005)

S3800 010 Finding Reference Number: 2022 005 S3800 011 Title and Assistance Listing Number of Federal Program: 14.195 Section 8 Housing Assistance Payments Program S3800 015 Type of Finding: Federal Award Finding S3800 016 Finding Resolution Status: In process S3800 017 Information on Universe and Population Size: Wait list S3800 018 Sample Size Information: There was no sampling S3800 019 Identification of Repeat Finding and Finding Reference Number: Repeat finding, prior reference number 2021 003 S3800 020 Criteria: In accordance with HUD Occupancy Handbook 4350.3 Chapter 4, management must maintain a waitlist that documents when an applicant applied to be on the waitlist, when the applicant was selected correctly from the waitlist or removed from the waitlist. S3800 030 Statement of Condition: Due to management changes the waitlist was not properly maintained during 2022. S3800 032 Cause: Management was not able to determine the correct order of the waitlist and is working on updating the waitlist from prior site manager and management. S3800 033 Effect or Potential Effect and Perspective: Housing assistance may be over paying for tenant. Tenants may not be eligible as required. S3800 035 Auditor Non Compliance Code: R Section 8 program administration S3800 040 Questioned Costs: No questioned costs. S3800 045 Reporting Views of Responsible Officials: Management and ownership agreed with the finding and has implemented a corrective action plan. S3800 012 Please identify the property(s) and associated questioned costs this finding applies to: First AME Housing Association Bryant, Imperial and Texada S3800 037 FHA/Contract Number: WA19M000137, WA19L000005, WA19L000004 WA19M000135 and WA19M000127 S3800 050 Context: Applicants may not receive housing in the correct order. S3800 080 Recommendation: Management and ownership should finish updating waitlists in a timely manner to ensure waitlists (electronic and hard copy), contain all applicants and notes related to the selection of tenants from the waitlist include descriptions of why other applicants were passed over. Management and ownership should consider purging all waitlists to ensure waitlists are current. S3800 090 Auditor's Summary of Auditee's Comments on the Findings and Recommendations: Management and ownership agrees with the auditor. S3800 130 Response Indicator: Agree S3800 140 Completion Date: 2/28/2024 S3800 150 Response: Ownership agreed with the finding and has implemented a corrective action plan.