Finding 1077525 (2023-002)

Material Weakness 2023-002 Eligibility Federal Program U.S. Department of Housing and Urban Development AL #14.871 Grant Award No. ND044-Housing Choice Vouchers Grant Award Year 2023 Questioned Costs None. Criteria In accordance with 24 CFR sections 982.201, 982.515 and 982.516, the Authority must have proper supporting documentation to determine income eligibility and tenant’s rent payment. Condition During our testing of seventeen tenant files, we found five files where supporting documentation for annual income or expense was missing, eleven files where a quality control worksheet was missing, and two files where proof of citizenship and social security number documentation was missing. Context We reviewed 17 tenant files out of a total of 170 unique participants for 2023. Effect Authority may be providing assistance to tenants that no longer qualify or may be charging incorrect rental rate per approved policies. Cause Proper eligibility documentation is not being prepared and maintained in all tenant files. Repeat Finding Not a repeat finding. Recommendation We recommend tenant files should be maintained in an orderly fashion and all required documentation should be kept in the appropriate file. Each file should also contain a checklist that contains separate line items for each compliance requirement. Views of Responsible Officials Management will continue to emphasize to staff that applicable regulations and policies be followed to ensure compliance. All files will include a checklist for required documentation and be reviewed by a supervisor.