Finding 1077504 (2023-001)

Federal Program: 84.268 Criteria: Under 34 CFR 685.309, institutions are required to report enrollment information in a timely manner – at a minimum, institutions are required to certify enrollment every 60 days or every other month. Condition: For the year under audit, one of the students selected for testing had a reportable change in enrollment status (from less than half time to deceased) the end of Summer 2023 term yet the University did not report this change until May 2024. Cause: This was a unique circumstance and the University’s staff was unsure how to respond. Effect: The University did not comply with the time reporting requirement under 34 CFR 685.309. Context: This circumstance involved one student out of a sample of three for a population of 29 for those students having a reportable change in enrollment status. Recommendation: The University should bolster its enrollment reporting procedures to address unusual circumstances for changes in enrollment which includes bringing the matter to the attention of senior management and to consult with the third-party servicer within the prescribed 60 days. Management’s View: See Corrective Action Plan.