Finding Text
U.S. Department of Education
Student Financial Assistance Cluster
Assistance Listing No. 84.007 Federal Supplemental Educational Opportunity Grants;
Assistance Listing No. 84.063 Federal Pell Grant Program;
Assistance Listing No. 84.268 Federal Direct Student Loans
Program Year 2023
Criteria: Special Tests and Provisions – Enrollment Reporting (34 CFR 690.93(b)(2); 34 CFR 682.610; 34 CFR 685.309). Institutions are required to report enrollment information.
Condition: The College's processes did not ensure timely and accurate student status reporting to National Student Loan Data System (NSLDS).
Questioned Costs: None.
Context: Out of the population of 336 students with student attendance changes, a sample of 25 students was selected for testing. Our sampling method was not, and was not intended to be, statistically valid. The College did not report the address change within 60 days for one student, and the College did not ensure submission of enrollment status changes within 60 days for two students.
Effect: The College reported incorrect data for students' status changes and did not report the status changes timely.
Cause: The College’s processes did not ensure status changes were reported timely and accurately.
Identification as a Repeat Finding, if Applicable: N/A
Recommendation: The College should update their controls to ensure changes in students’ enrollment status are reported in a timely and accurate manner.
Views of Responsible Officials and Planned Corrective Actions: Administration concurs with the finding. Financial Aid Director will begin receiving email correspondence regarding enrollment report submission due dates from the National Student Clearinghouse. They will then confirm with the Registrar that the report was submitted by the due date each month. This will implement controls to ensure timely submission of address changes and enrollment reporting in the less than the 60-day requirement.