FAC Explorer

Finding 1074996 (2023-002)

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Requirement
N
Questioned Costs
-
Year
2023
Accepted
2024-09-26
Audit: 321313
Organization: County of Cumberland, Pennsylvania (PA)
Auditor: Boyer & Ritter LLC

AI Summary

  • Core Issue: The County failed to prepare a Family Service Plan (FSP) within the required 60 days for 1 out of 40 families reviewed.
  • Impacted Requirements: This violates PA Code Title 55, Section 3130.61, which mandates timely FSP preparation to ensure families receive necessary services.
  • Recommended Follow-Up: Implement a tracking system to notify caseworkers of FSP due dates, ensuring compliance with the 60-day requirement.

Finding Text

Finding 2023-002: Special Tests and Provisions Federal Agencies - U.S. Department of Health and Human Services Passed through PA Department of Human Services Assistance Listing Number: 93.659 Criteria: PA Code Title 55, Section 3130.61 states that “The County agency shall prepare, within 60 days of accepting a family for service, a written family service plan for each family receiving services through the County agency. Condition: The County is providing services under the Children and Youth grant to eligible families. As a result, the County is required to prepare a Family Service Plan (FSP) for a family accepted for services within 60 days of acceptance. The County did not complete an FSP within 60 days for 1 of the 40 families selected for testing. Questioned Costs: None Context: The County has been providing Children and Youth services to families under a grant passed through the Pennsylvania Department of Human Services (DHS). Once a family has been accepted for services, a FSP is to be developed to track the progress of the individuals which will include services to be provided and desired outcomes of the services as well as the actions to be taken by each family member listed in the plan. The FSP is to be reviewed and updated for outcomes every 6 months. Failure to complete the initial FSP within the 60-day period could delay the family the opportunity to receive the suggested services and treatment. Cause: The County does not have a tracking mechanism that alerts caseworkers as to when family services plans are due based on when a family is accepted for services. Effect: The County could have provided services to individuals that did not relate to the established FSP. Repeat Finding: No Recommendation: We recommend the County develop tracking mechanisms that will alert caseworkers of initial FSP due dates to ensure that all initial FSP’s are completed within the 60- day required time frame. Management Response: Management has responded to this finding in the Corrective Action Plan which is part of this reporting package.

Categories

Special Tests & Provisions Reporting

Other Findings in this Audit

Programs in Audit

ALN Program Name Expenditures
93.563 Child Support Enforcement $2.36M
14.218 Community Development Block Grants/entitlement Grants $1.18M
21.023 Emergency Rental Assistance Program $1.16M
14.239 Home Investment Partnerships Program $297,402
93.045 Special Programs for the Aging_title Iii, Part C_nutrition Services $268,691
66.204 Multipurpose Grants to States and Tribes $267,195
93.556 Promoting Safe and Stable Families $254,077
93.958 Block Grants for Community Mental Health Services $207,951
10.569 Emergency Food Assistance Program (food Commodities) $166,428
93.788 Opioid Str $160,499
93.659 Adoption Assistance $160,029
16.742 Paul Coverdell Forensic Sciences Improvement Grant Program $148,246
20.600 State and Community Highway Safety $127,291
93.558 Temporary Assistance for Needy Families $117,494
16.588 Violence Against Women Formula Grants $114,950
93.778 Medical Assistance Program $107,609
84.181 Special Education-Grants for Infants and Families $94,942
14.231 Emergency Solutions Grant Program $90,974
93.044 Special Programs for the Aging_title Iii, Part B_grants for Supportive Services and Senior Centers $86,504
93.667 Social Services Block Grant $66,796
93.052 National Family Caregiver Support, Title Iii, Part E $65,519
66.964 Chesapeake Bay Program Implementation, Regulatory/accountability and Monitoring Grants $63,673
16.575 Crime Victim Assistance $63,412
97.042 Emergency Management Performance Grants $59,495
93.658 Foster Care_title IV-E $59,175
20.205 Highway Planning and Construction $55,385
21.032 Local Assistance and Tribal Consistency Fund $50,000
93.053 Nutrition Services Incentive Program $42,290
21.027 Coronavirus State and Local Fiscal Recovery Funds $40,413
90.404 2018 Hava Election Security Grants $18,435
93.071 Medicare Enrollment Assistance Program $17,867
93.043 Special Programs for the Aging_title Iii, Part D_disease Prevention and Health Promotion Services $17,766
16.606 State Criminal Alien Assistance Program $15,142
20.616 National Priority Safety Programs $14,919
93.645 Stephanie Tubbs Jones Child Welfare Services Program $13,214
66.466 Chesapeake Bay Program $13,165
93.779 Centers for Medicare and Medicaid Services (cms) Research, Demonstrations and Evaluations $11,435
10.568 Emergency Food Assistance Program (administrative Costs) $11,146
97.067 Homeland Security Grant Program $10,145
16.922 Equitable Sharing Program $8,346
20.703 Interagency Hazardous Materials Public Sector Training and Planning Grants $7,597
93.042 Special Programs for the Aging_title Vii, Chapter 2_long Term Care Ombudsman Services for Older Individuals $6,540
93.090 Guardianship Assistance $6,052
16.582 Crime Victim Assistance/discretionary Grants $4,986
93.959 Block Grants for Prevention and Treatment of Substance Abuse $4,304
93.324 State Health Insurance Assistance Program $4,253
93.674 John H. Chafee Foster Care Program for Successful Transition to Adulthood $3,469
93.041 Special Programs for the Aging_title Vii, Chapter 3_programs for Prevention of Elder Abuse, Neglect, and Exploitation $3,181
66.460 Nonpoint Source Implementation Grants $2,000
17.225 Unemployment Insurance $-11,699