Finding Text
Payroll Allocations
Finding Number: 2022-007
Assistance Listing Number and Title: AL # 14.871 - Section 8 Housing Choice Vouchers/Housing Voucher Cluster
Federal Award Identification Number / Year: 2022
Federal Agency: U.S. Department of Housing and Urban Development
Compliance Requirement: Activities Allowed or Unallowed and Allowable Costs/Cost Principles
Pass-Through Entity: N/A
Repeat Finding from Prior Audit? No
Noncompliance and Significant Deficiency
2 CFR § 2400.101 gives regulatory effect to the Department of Housing and Urban Development for 2 C.F.R. § 200.430 which provides, in part, that costs of compensation are allowable to the extent that they satisfy the specific requirements of this part, and that the total compensation for individual employees is reasonable for the services rendered and conforms to the established written policy of the non-Federal entity consistently applied to both Federal and non-Federal activities.
The Authority approved a standard allocation of 64% of administrative salaries to the Housing Choice Voucher (HCV) Program. However, due to a failure of internal controls when a fire at the Authority offices limited staff access to the Office resulting in the Executive Director circumventing established controls to process payroll, one payroll processed during 2022 allocated 100% of salaries to the HCV Program rather than the approved 64%. The total amount posted to HCV in error was $3,348.
The Executive Director and Financial Director should ensure that all payroll is correctly allocated by program for every payroll.