Finding 1061386 (2023-003)

U.S. Department of Veterans Affairs Staff Sergeant Parker Gordon Fox Suicide Prevention Grant Program Assistance Listing # 64.055 Finding 2023-003 Nonmaterial Noncompliance – Special Tests Criteria – The Staff Sergeant Parker Gordon Fox Suicide Prevention Grant Program, Program Guide Version 2, requires grantees to maintain certain information in each participant case file. Included in the requirements is an exit checklist to ensure appropriate exit steps have been carried out once it is determined that a participant is going to be exited. Condition – Exit checklists were not completed nor filed in each participant case file. Questioned Costs – None. Context – The Organization has an informal checklist that is used when participants are exiting. This checklist is not completed and maintained in each participant’s case file. Effect – By not completing and filing an exit checklist for each participant that is exiting, the Organization may not have completed all appropriate exit steps. Additionally, participant case files do not contain the documentation required by the program. Cause – Current processes do not include completing and filing in the participant’s case file a checklist for each participant exiting the program. Recommendation – The Organization should improve procedures to formally complete and include in participant case files a checklist for each participant who exiting the program. Management’s Response – Management agrees with the finding.