Finding Text
Federal Agency: US Department of Education
Federal Program Title: Student Financial Assistance Cluster
Assistance Listing Number: 84.007, 84.033, 84.063, 84.268
Federal Award Identification Number: P007A213424 - 2022, P033A123424 - 2022, P063P210352 - 2022, P268K220352 - 2022
Award Period: July 1, 2021 to June 30, 2022
Type of Finding:
• Material Weakness in Internal Control over Compliance; Compliance, Material Noncompliance
Criteria or specific requirement: Per Uniform Guidance 2 CFR 200.303, nonfederal entities receiving federal awards are required to establish and maintain internal controls designed to reasonably ensure compliance with federal laws, regulations, and program compliance requirements. The Code of Federal Regulations, 34 CFR 685.309(b), states the school is required to report changes in the student’s enrollment status, the effective date of the status, and an anticipated completion date.
Condition: The University did not have a control process in place to identify potential enrollment status change for students that did not receive a passing grade at the end of the Spring 2022 term.
Context: Students that did not receive a passing grade at the end of the Spring 2022 term, were not identified or evaluated timely for potential enrollment status change.
Questioned costs: N/A
Cause: The University did not have a control in place to identify potential enrollment status changes for students that did not receive a passing grade at the end of the Spring 2022 term.
Effect: Failure to evaluate students without a passing grade in a given term may result in unearned title IV funds not being returned timely and inaccurate enrollment reporting.
Repeat finding: No
Recommendation: We recommend the student financial aid department review its current procedures for evaluating students that did not receive a passing grade in a term to ensure enrollment status changes are determined timely and accurately.
Views of responsible officials: Management agrees with the finding and has developed a plan to correct the finding.