Finding Text
2023-006 Supporting Documentation for Family Size
Repeat of Finding 2022-003
Federal Agency: U.S. Department of Housing and Urban Development
Federal Program Name: Section 8 Housing Choice Vouchers
Assistance Listing Number: 14.871
Federal Award Identification Number and Year: Passthrough Funds
Pass-Through Agency: BCHA and WHEDA
Pass-Through Number(s): BCHA – WI 186; WHEDA – WI 901
Award Period: January 1, 2023 – December 31, 2023
Compliance Requirement: Allowable Costs, Eligibility
Type of Finding: Significant Deficiency in Internal Control over Compliance, Other Matter
Criteria or specific requirement: Per 24 CFR Section 982.201, the tenant file must contain the completed and signed Declaration of Citizenship Form for each family member to document citizenship status.
Condition: During our testing, we noted one file where one of the adults was identified as an eligible citizen; however, there was no documentation of dependent SSN cards or Declaration of Citizen Form retained in the file.
Questioned costs: None
Context: From a sample of 60 program participant files selected for testing, one file did not contain the appropriate information to document that two of the individuals in the household were eligible citizens.
Cause: The Housing Specialist did not obtain the appropriate form to document the dependents' citizenship.
Effect: File did not contain required information per 24 CFR 982.201. The program participant could have been receiving the incorrect amount of HAP.
Repeat Finding: Yes
Recommendation: We recommend that Management creates an internal monitoring system to ensure that tenant files are scanned/saved appropriately, and the documentation meets all program guidelines.
Views of responsible officials: There is no disagreement with the audit finding. Refer to the Organization’s Corrective Action Plan for more information.