2023-004 — Single Audit Report Submission – Significant Deficiency in Internal Controls Over Compliance and Noncompliance Federal program information: Funding agency: All Major Programs Title: All Major Programs ALN number: All Major Programs Award years and number: All Major Programs Criteria: The Uniform Guidance 2 CFR 200.512(a) requires the audit package and data collection form be submitted 30 days after receipt of the auditor’s report or 9 months after the end of the fiscal year, whichever comes first. Condition: The Center’s fiscal year 2023 single audit reporting package was not submitted within nine months after the end of the audit period. Questioned Costs: None. Cause: The Center did not have appropriate internal control policies and procedures in place to ensure accounting records and financial statements were reconciled timely and the audit conducted to meet compliance requirements. Effect: As a result of not timely reconciling accounting records and financial statements, the single audit reporting package was submitted after the required reporting time period. Auditor’s Recommendations: To ensure compliance with the Uniform Guidance, the Center should prepare accurate, complete and timely financial statements and ensure an audit is performed to ensure the timely submission of the Single Audit reporting package. Management Response: The Center concurs with this finding, and intends to identify appropriate resources and implement procedures necessary for timely submission of the Single Audit report in the future.
2023-004 — Single Audit Report Submission – Significant Deficiency in Internal Controls Over Compliance and Noncompliance Federal program information: Funding agency: All Major Programs Title: All Major Programs ALN number: All Major Programs Award years and number: All Major Programs Criteria: The Uniform Guidance 2 CFR 200.512(a) requires the audit package and data collection form be submitted 30 days after receipt of the auditor’s report or 9 months after the end of the fiscal year, whichever comes first. Condition: The Center’s fiscal year 2023 single audit reporting package was not submitted within nine months after the end of the audit period. Questioned Costs: None. Cause: The Center did not have appropriate internal control policies and procedures in place to ensure accounting records and financial statements were reconciled timely and the audit conducted to meet compliance requirements. Effect: As a result of not timely reconciling accounting records and financial statements, the single audit reporting package was submitted after the required reporting time period. Auditor’s Recommendations: To ensure compliance with the Uniform Guidance, the Center should prepare accurate, complete and timely financial statements and ensure an audit is performed to ensure the timely submission of the Single Audit reporting package. Management Response: The Center concurs with this finding, and intends to identify appropriate resources and implement procedures necessary for timely submission of the Single Audit report in the future.
2023-004 — Single Audit Report Submission – Significant Deficiency in Internal Controls Over Compliance and Noncompliance Federal program information: Funding agency: All Major Programs Title: All Major Programs ALN number: All Major Programs Award years and number: All Major Programs Criteria: The Uniform Guidance 2 CFR 200.512(a) requires the audit package and data collection form be submitted 30 days after receipt of the auditor’s report or 9 months after the end of the fiscal year, whichever comes first. Condition: The Center’s fiscal year 2023 single audit reporting package was not submitted within nine months after the end of the audit period. Questioned Costs: None. Cause: The Center did not have appropriate internal control policies and procedures in place to ensure accounting records and financial statements were reconciled timely and the audit conducted to meet compliance requirements. Effect: As a result of not timely reconciling accounting records and financial statements, the single audit reporting package was submitted after the required reporting time period. Auditor’s Recommendations: To ensure compliance with the Uniform Guidance, the Center should prepare accurate, complete and timely financial statements and ensure an audit is performed to ensure the timely submission of the Single Audit reporting package. Management Response: The Center concurs with this finding, and intends to identify appropriate resources and implement procedures necessary for timely submission of the Single Audit report in the future.
Statement of condition: The September 30, 2023 audit report was not submitted on or before its deadline. Criteria: Code of Federal Regulations (CFR), Title 2, Part 300 Section 200.512(a)(l) requires Single Audit reports to be submitted within the earlier of 30 days after receipt of the audit by the agency, or nine months after the end of the audit period. Cause: The delay in submitting the report was due to a lack of adequate internal controls to monitor the audit progress and ensure timely submission. Effect: The Single Audit reporting package was not submitted to the Federal Audit Clearinghouse by the federally required deadline. Non-compliance with the reporting requirements is a violation of federal grants' terms and conditions.
Finding 2023-003 Material Noncompliance Late Submission of Audit Package Criteria: 2 CFR Section 200.512 requires the audit, data collection form, and the reporting package be submitted within thirty calendar days after the auditee received the auditor's report or nine months after end of the audit period (whichever is earlier). Condition: The Consortium did not file the audit, the data collection form and the reporting package within the required timeframe. Cause: Near the end of the fiscal year, there was a change in the allocation of a grant's funds between federal and state funding, that was not communicated to the Consortium timely. The change in allocation resulted in federal expenditures exceeding the single audit threshold. However, the Consortium was unaware of this change in allocation and therefore was unaware of the single audit requirement. Effect: As a result of this condition, a single audit was not obtained timely, and the audit, data collection form, and the reporting package were not filed by the due date. Recommendation: Implement and adhere to procedures whereby state and federal funding allocations are known and tracked, to allow for timely completion of an audit for submission by the deadline when required. Management's Response: It is the responsibility of the Finance Supervisor to ensure all contracts entered into includes language indicating if the funding is federal or state. If it is federal funding, the contract must include the federal assistance listing number, which will be reported on the year-end schedule of federal awards. A single audit will be performed if the federal expenditures reach the maximum allowable per auditing standards. If a single audit is required, it will be completed and submitted to the appropriate grantors within nine months of the end of the fiscal year. Person Responsible: Amy Decker, Finance Supervisor Anticipate Completion Date: December 2024
Finding 2023-003 Material Noncompliance Late Submission of Audit Package Criteria: 2 CFR Section 200.512 requires the audit, data collection form, and the reporting package be submitted within thirty calendar days after the auditee received the auditor's report or nine months after end of the audit period (whichever is earlier). Condition: The Consortium did not file the audit, the data collection form and the reporting package within the required timeframe. Cause: Near the end of the fiscal year, there was a change in the allocation of a grant's funds between federal and state funding, that was not communicated to the Consortium timely. The change in allocation resulted in federal expenditures exceeding the single audit threshold. However, the Consortium was unaware of this change in allocation and therefore was unaware of the single audit requirement. Effect: As a result of this condition, a single audit was not obtained timely, and the audit, data collection form, and the reporting package were not filed by the due date. Recommendation: Implement and adhere to procedures whereby state and federal funding allocations are known and tracked, to allow for timely completion of an audit for submission by the deadline when required. Management's Response: It is the responsibility of the Finance Supervisor to ensure all contracts entered into includes language indicating if the funding is federal or state. If it is federal funding, the contract must include the federal assistance listing number, which will be reported on the year-end schedule of federal awards. A single audit will be performed if the federal expenditures reach the maximum allowable per auditing standards. If a single audit is required, it will be completed and submitted to the appropriate grantors within nine months of the end of the fiscal year. Person Responsible: Amy Decker, Finance Supervisor Anticipate Completion Date: December 2024
Late Audit Submission Criteria or Specific Requirement: 2 CFR section 200.512(a) requires the reporting package and data collection form be submitted to the Federal Audit Clearinghouse the earlier of 30 calendar days after the reports are received from the auditors or nine months after the end of the audit period. Condition: The September 30, 2023 audit and reporting package is being submitted after the required due date. Effect: HACAP is not in compliance with federal regulations regarding audit timing and represents a significant deficiency in internal control over major program reporting. Cause: Due to restricted access to computer servers and having to rebuild electronic records, HACAP audit and data collection submission was not done on time. Repeat: No Auditor's Recommendations: HACAP should take steps to ensure that its financial records are available in a timely manner to allow the audit to begin sufficiently before the audit due date. View of Responsible Officials: Management agrees with the finding and has developed a written corrective action plan.
Late Audit Submission Criteria or Specific Requirement: 2 CFR section 200.512(a) requires the reporting package and data collection form be submitted to the Federal Audit Clearinghouse the earlier of 30 calendar days after the reports are received from the auditors or nine months after the end of the audit period. Condition: The September 30, 2023 audit and reporting package is being submitted after the required due date. Effect: HACAP is not in compliance with federal regulations regarding audit timing and represents a significant deficiency in internal control over major program reporting. Cause: Due to restricted access to computer servers and having to rebuild electronic records, HACAP audit and data collection submission was not done on time. Repeat: No Auditor's Recommendations: HACAP should take steps to ensure that its financial records are available in a timely manner to allow the audit to begin sufficiently before the audit due date. View of Responsible Officials: Management agrees with the finding and has developed a written corrective action plan.
Late Audit Submission Criteria or Specific Requirement: 2 CFR section 200.512(a) requires the reporting package and data collection form be submitted to the Federal Audit Clearinghouse the earlier of 30 calendar days after the reports are received from the auditors or nine months after the end of the audit period. Condition: The September 30, 2023 audit and reporting package is being submitted after the required due date. Effect: HACAP is not in compliance with federal regulations regarding audit timing and represents a significant deficiency in internal control over major program reporting. Cause: Due to restricted access to computer servers and having to rebuild electronic records, HACAP audit and data collection submission was not done on time. Repeat: No Auditor's Recommendations: HACAP should take steps to ensure that its financial records are available in a timely manner to allow the audit to begin sufficiently before the audit due date. View of Responsible Officials: Management agrees with the finding and has developed a written corrective action plan.
Late Audit Submission Criteria or Specific Requirement: 2 CFR section 200.512(a) requires the reporting package and data collection form be submitted to the Federal Audit Clearinghouse the earlier of 30 calendar days after the reports are received from the auditors or nine months after the end of the audit period. Condition: The September 30, 2023 audit and reporting package is being submitted after the required due date. Effect: HACAP is not in compliance with federal regulations regarding audit timing and represents a significant deficiency in internal control over major program reporting. Cause: Due to restricted access to computer servers and having to rebuild electronic records, HACAP audit and data collection submission was not done on time. Repeat: No Auditor's Recommendations: HACAP should take steps to ensure that its financial records are available in a timely manner to allow the audit to begin sufficiently before the audit due date. View of Responsible Officials: Management agrees with the finding and has developed a written corrective action plan.
Late Audit Submission Criteria or Specific Requirement: 2 CFR section 200.512(a) requires the reporting package and data collection form be submitted to the Federal Audit Clearinghouse the earlier of 30 calendar days after the reports are received from the auditors or nine months after the end of the audit period. Condition: The September 30, 2023 audit and reporting package is being submitted after the required due date. Effect: HACAP is not in compliance with federal regulations regarding audit timing and represents a significant deficiency in internal control over major program reporting. Cause: Due to restricted access to computer servers and having to rebuild electronic records, HACAP audit and data collection submission was not done on time. Repeat: No Auditor's Recommendations: HACAP should take steps to ensure that its financial records are available in a timely manner to allow the audit to begin sufficiently before the audit due date. View of Responsible Officials: Management agrees with the finding and has developed a written corrective action plan.
Late Audit Submission Criteria or Specific Requirement: 2 CFR section 200.512(a) requires the reporting package and data collection form be submitted to the Federal Audit Clearinghouse the earlier of 30 calendar days after the reports are received from the auditors or nine months after the end of the audit period. Condition: The September 30, 2023 audit and reporting package is being submitted after the required due date. Effect: HACAP is not in compliance with federal regulations regarding audit timing and represents a significant deficiency in internal control over major program reporting. Cause: Due to restricted access to computer servers and having to rebuild electronic records, HACAP audit and data collection submission was not done on time. Repeat: No Auditor's Recommendations: HACAP should take steps to ensure that its financial records are available in a timely manner to allow the audit to begin sufficiently before the audit due date. View of Responsible Officials: Management agrees with the finding and has developed a written corrective action plan.
Finding 2023-003 – Data Collection Form and Reporting Package to the Federal Audit Clearinghouse (Significant Deficiency and Noncompliance)-(Repeat Finding) Information on the federal program: All programs Criteria: 2 CFR section 200.512 establishes the requirements that the audit reporting package and data collection form to be submitted to the Federal Audit Clearinghouse the earlier of 30 calendar days after the reports are received from the auditors or nine months after the end of the audit period. The data elements and format must be approved by OMB and include all required elements. Condition: The Authority failed to timely submit the data collection form or audit reporting package to the Federal Audit Clearinghouse for the period ended September 30, 2023. Cause: The Authority did not meet the submission date of June 30, 2024 for the September 30, 2023 audit. Effect: The Authority is considered a high-risk auditee. This classification can impact current and future grants. Questioned Costs: None reported Recommendation: It is recommended the Authority ensure timely and accurate submissions of the audit reporting package to the Federal Audit Clearinghouse. Views of Responsible Officials and Planned Corrective Actions: See Management’s View and Corrective Action Plan included at the end of the report.
Finding 2023-003 – Data Collection Form and Reporting Package to the Federal Audit Clearinghouse (Significant Deficiency and Noncompliance)-(Repeat Finding) Information on the federal program: All programs Criteria: 2 CFR section 200.512 establishes the requirements that the audit reporting package and data collection form to be submitted to the Federal Audit Clearinghouse the earlier of 30 calendar days after the reports are received from the auditors or nine months after the end of the audit period. The data elements and format must be approved by OMB and include all required elements. Condition: The Authority failed to timely submit the data collection form or audit reporting package to the Federal Audit Clearinghouse for the period ended September 30, 2023. Cause: The Authority did not meet the submission date of June 30, 2024 for the September 30, 2023 audit. Effect: The Authority is considered a high-risk auditee. This classification can impact current and future grants. Questioned Costs: None reported Recommendation: It is recommended the Authority ensure timely and accurate submissions of the audit reporting package to the Federal Audit Clearinghouse. Views of Responsible Officials and Planned Corrective Actions: See Management’s View and Corrective Action Plan included at the end of the report.
Finding 2023-003 – Data Collection Form and Reporting Package to the Federal Audit Clearinghouse (Significant Deficiency and Noncompliance)-(Repeat Finding) Information on the federal program: All programs Criteria: 2 CFR section 200.512 establishes the requirements that the audit reporting package and data collection form to be submitted to the Federal Audit Clearinghouse the earlier of 30 calendar days after the reports are received from the auditors or nine months after the end of the audit period. The data elements and format must be approved by OMB and include all required elements. Condition: The Authority failed to timely submit the data collection form or audit reporting package to the Federal Audit Clearinghouse for the period ended September 30, 2023. Cause: The Authority did not meet the submission date of June 30, 2024 for the September 30, 2023 audit. Effect: The Authority is considered a high-risk auditee. This classification can impact current and future grants. Questioned Costs: None reported Recommendation: It is recommended the Authority ensure timely and accurate submissions of the audit reporting package to the Federal Audit Clearinghouse. Views of Responsible Officials and Planned Corrective Actions: See Management’s View and Corrective Action Plan included at the end of the report.
Finding 2023-003 – Data Collection Form and Reporting Package to the Federal Audit Clearinghouse (Significant Deficiency and Noncompliance)-(Repeat Finding) Information on the federal program: All programs Criteria: 2 CFR section 200.512 establishes the requirements that the audit reporting package and data collection form to be submitted to the Federal Audit Clearinghouse the earlier of 30 calendar days after the reports are received from the auditors or nine months after the end of the audit period. The data elements and format must be approved by OMB and include all required elements. Condition: The Authority failed to timely submit the data collection form or audit reporting package to the Federal Audit Clearinghouse for the period ended September 30, 2023. Cause: The Authority did not meet the submission date of June 30, 2024 for the September 30, 2023 audit. Effect: The Authority is considered a high-risk auditee. This classification can impact current and future grants. Questioned Costs: None reported Recommendation: It is recommended the Authority ensure timely and accurate submissions of the audit reporting package to the Federal Audit Clearinghouse. Views of Responsible Officials and Planned Corrective Actions: See Management’s View and Corrective Action Plan included at the end of the report.
Section III. Federal Awards Findings and Questioned Costs Finding 2023-001: Late submission of single audit report package Type of Finding: Material Weakness (MW), Instance of Noncompliance (NC) Assistance Listing No.: All federal financial assistance listing numbers Program title: All federal financial assistance programs Federal Award Year: 10/1/2022 - 9/30/2023 Federal Award No.: All federal awards Name of federal agency: All federal agencies Name of pass-through entity: All pass-through entities Criteria: 2 CFR Part 200, Subpart C, Section 200.512 established that the audit shall be completed and the data collection form described in paragraph (b) of this section and reporting package described in paragraph (c) of this section shall be submitted within the earlier of 30 days after receipt of the auditors' report(s), or nine months after the end of the audit period, unless a longer period is agreed to in advance by the cognizant or oversight agency for audit. Unless restricted by law or regulation, the auditee shall make copies available for public inspection. Statement of Condition: OAE did not submit the single audit report and reporting package for the year ended September 30, 2023, to the Federal Audit Clearinghouse during the required submission deadline period. Cause of Condition: OAE's Single Audit Report for fiscal year 2022 was submitted on December 3, 2024 by the predecessor auditor. The main causes of the late submissions of the Single Audit Reports of fiscal year 2022 and fiscal year 2023 were the delays experienced in the contract process to engage the external auditors. Effect of Condition: OAE may be subject to sanction, as described in the Uniform Guidance, Section 225 titled "Sanctions", in cases of continued inability to have an audit conducted in accordance with this part. Federal agencies and pass-through entities shall take appropriate actions using sanctions such as: (a) withholding a percentage of federal award until the audit is completed satisfactorily; (b) withholding or disallowing overhead cost; (c) suspending federal award until the audit is conducted, or (d) terminating the federal award. Questioned Costs: None. Prior year finding: 2022-001 Recommendation: We recommend management to formalize a plan to monitor the single audit process, including the engagement of the external auditors, the completion of all required steps, including the access to the required documentation, as well as an itinerary of every relevant step to perform, complete and submit single audit during the required period. View of Responsible Official and Planned Corrective Action Plan: OAE agrees with the finding and will adhere to the corrective action plan on page 41 in this audit report. Responsible Person: Miguel A. Padilla Vázquez-Director of Administration
Section III. Federal Awards Findings and Questioned Costs Finding 2023-001: Late submission of single audit report package Type of Finding: Material Weakness (MW), Instance of Noncompliance (NC) Assistance Listing No.: All federal financial assistance listing numbers Program title: All federal financial assistance programs Federal Award Year: 10/1/2022 - 9/30/2023 Federal Award No.: All federal awards Name of federal agency: All federal agencies Name of pass-through entity: All pass-through entities Criteria: 2 CFR Part 200, Subpart C, Section 200.512 established that the audit shall be completed and the data collection form described in paragraph (b) of this section and reporting package described in paragraph (c) of this section shall be submitted within the earlier of 30 days after receipt of the auditors' report(s), or nine months after the end of the audit period, unless a longer period is agreed to in advance by the cognizant or oversight agency for audit. Unless restricted by law or regulation, the auditee shall make copies available for public inspection. Statement of Condition: OAE did not submit the single audit report and reporting package for the year ended September 30, 2023, to the Federal Audit Clearinghouse during the required submission deadline period. Cause of Condition: OAE's Single Audit Report for fiscal year 2022 was submitted on December 3, 2024 by the predecessor auditor. The main causes of the late submissions of the Single Audit Reports of fiscal year 2022 and fiscal year 2023 were the delays experienced in the contract process to engage the external auditors. Effect of Condition: OAE may be subject to sanction, as described in the Uniform Guidance, Section 225 titled "Sanctions", in cases of continued inability to have an audit conducted in accordance with this part. Federal agencies and pass-through entities shall take appropriate actions using sanctions such as: (a) withholding a percentage of federal award until the audit is completed satisfactorily; (b) withholding or disallowing overhead cost; (c) suspending federal award until the audit is conducted, or (d) terminating the federal award. Questioned Costs: None. Prior year finding: 2022-001 Recommendation: We recommend management to formalize a plan to monitor the single audit process, including the engagement of the external auditors, the completion of all required steps, including the access to the required documentation, as well as an itinerary of every relevant step to perform, complete and submit single audit during the required period. View of Responsible Official and Planned Corrective Action Plan: OAE agrees with the finding and will adhere to the corrective action plan on page 41 in this audit report. Responsible Person: Miguel A. Padilla Vázquez-Director of Administration
Section III. Federal Awards Findings and Questioned Costs Finding 2023-001: Late submission of single audit report package Type of Finding: Material Weakness (MW), Instance of Noncompliance (NC) Assistance Listing No.: All federal financial assistance listing numbers Program title: All federal financial assistance programs Federal Award Year: 10/1/2022 - 9/30/2023 Federal Award No.: All federal awards Name of federal agency: All federal agencies Name of pass-through entity: All pass-through entities Criteria: 2 CFR Part 200, Subpart C, Section 200.512 established that the audit shall be completed and the data collection form described in paragraph (b) of this section and reporting package described in paragraph (c) of this section shall be submitted within the earlier of 30 days after receipt of the auditors' report(s), or nine months after the end of the audit period, unless a longer period is agreed to in advance by the cognizant or oversight agency for audit. Unless restricted by law or regulation, the auditee shall make copies available for public inspection. Statement of Condition: OAE did not submit the single audit report and reporting package for the year ended September 30, 2023, to the Federal Audit Clearinghouse during the required submission deadline period. Cause of Condition: OAE's Single Audit Report for fiscal year 2022 was submitted on December 3, 2024 by the predecessor auditor. The main causes of the late submissions of the Single Audit Reports of fiscal year 2022 and fiscal year 2023 were the delays experienced in the contract process to engage the external auditors. Effect of Condition: OAE may be subject to sanction, as described in the Uniform Guidance, Section 225 titled "Sanctions", in cases of continued inability to have an audit conducted in accordance with this part. Federal agencies and pass-through entities shall take appropriate actions using sanctions such as: (a) withholding a percentage of federal award until the audit is completed satisfactorily; (b) withholding or disallowing overhead cost; (c) suspending federal award until the audit is conducted, or (d) terminating the federal award. Questioned Costs: None. Prior year finding: 2022-001 Recommendation: We recommend management to formalize a plan to monitor the single audit process, including the engagement of the external auditors, the completion of all required steps, including the access to the required documentation, as well as an itinerary of every relevant step to perform, complete and submit single audit during the required period. View of Responsible Official and Planned Corrective Action Plan: OAE agrees with the finding and will adhere to the corrective action plan on page 41 in this audit report. Responsible Person: Miguel A. Padilla Vázquez-Director of Administration
Section III. Federal Awards Findings and Questioned Costs Finding 2023-001: Late submission of single audit report package Type of Finding: Material Weakness (MW), Instance of Noncompliance (NC) Assistance Listing No.: All federal financial assistance listing numbers Program title: All federal financial assistance programs Federal Award Year: 10/1/2022 - 9/30/2023 Federal Award No.: All federal awards Name of federal agency: All federal agencies Name of pass-through entity: All pass-through entities Criteria: 2 CFR Part 200, Subpart C, Section 200.512 established that the audit shall be completed and the data collection form described in paragraph (b) of this section and reporting package described in paragraph (c) of this section shall be submitted within the earlier of 30 days after receipt of the auditors' report(s), or nine months after the end of the audit period, unless a longer period is agreed to in advance by the cognizant or oversight agency for audit. Unless restricted by law or regulation, the auditee shall make copies available for public inspection. Statement of Condition: OAE did not submit the single audit report and reporting package for the year ended September 30, 2023, to the Federal Audit Clearinghouse during the required submission deadline period. Cause of Condition: OAE's Single Audit Report for fiscal year 2022 was submitted on December 3, 2024 by the predecessor auditor. The main causes of the late submissions of the Single Audit Reports of fiscal year 2022 and fiscal year 2023 were the delays experienced in the contract process to engage the external auditors. Effect of Condition: OAE may be subject to sanction, as described in the Uniform Guidance, Section 225 titled "Sanctions", in cases of continued inability to have an audit conducted in accordance with this part. Federal agencies and pass-through entities shall take appropriate actions using sanctions such as: (a) withholding a percentage of federal award until the audit is completed satisfactorily; (b) withholding or disallowing overhead cost; (c) suspending federal award until the audit is conducted, or (d) terminating the federal award. Questioned Costs: None. Prior year finding: 2022-001 Recommendation: We recommend management to formalize a plan to monitor the single audit process, including the engagement of the external auditors, the completion of all required steps, including the access to the required documentation, as well as an itinerary of every relevant step to perform, complete and submit single audit during the required period. View of Responsible Official and Planned Corrective Action Plan: OAE agrees with the finding and will adhere to the corrective action plan on page 41 in this audit report. Responsible Person: Miguel A. Padilla Vázquez-Director of Administration
Section III. Federal Awards Findings and Questioned Costs Finding 2023-001: Late submission of single audit report package Type of Finding: Material Weakness (MW), Instance of Noncompliance (NC) Assistance Listing No.: All federal financial assistance listing numbers Program title: All federal financial assistance programs Federal Award Year: 10/1/2022 - 9/30/2023 Federal Award No.: All federal awards Name of federal agency: All federal agencies Name of pass-through entity: All pass-through entities Criteria: 2 CFR Part 200, Subpart C, Section 200.512 established that the audit shall be completed and the data collection form described in paragraph (b) of this section and reporting package described in paragraph (c) of this section shall be submitted within the earlier of 30 days after receipt of the auditors' report(s), or nine months after the end of the audit period, unless a longer period is agreed to in advance by the cognizant or oversight agency for audit. Unless restricted by law or regulation, the auditee shall make copies available for public inspection. Statement of Condition: OAE did not submit the single audit report and reporting package for the year ended September 30, 2023, to the Federal Audit Clearinghouse during the required submission deadline period. Cause of Condition: OAE's Single Audit Report for fiscal year 2022 was submitted on December 3, 2024 by the predecessor auditor. The main causes of the late submissions of the Single Audit Reports of fiscal year 2022 and fiscal year 2023 were the delays experienced in the contract process to engage the external auditors. Effect of Condition: OAE may be subject to sanction, as described in the Uniform Guidance, Section 225 titled "Sanctions", in cases of continued inability to have an audit conducted in accordance with this part. Federal agencies and pass-through entities shall take appropriate actions using sanctions such as: (a) withholding a percentage of federal award until the audit is completed satisfactorily; (b) withholding or disallowing overhead cost; (c) suspending federal award until the audit is conducted, or (d) terminating the federal award. Questioned Costs: None. Prior year finding: 2022-001 Recommendation: We recommend management to formalize a plan to monitor the single audit process, including the engagement of the external auditors, the completion of all required steps, including the access to the required documentation, as well as an itinerary of every relevant step to perform, complete and submit single audit during the required period. View of Responsible Official and Planned Corrective Action Plan: OAE agrees with the finding and will adhere to the corrective action plan on page 41 in this audit report. Responsible Person: Miguel A. Padilla Vázquez-Director of Administration
Section III. Federal Awards Findings and Questioned Costs Finding 2023-001: Late submission of single audit report package Type of Finding: Material Weakness (MW), Instance of Noncompliance (NC) Assistance Listing No.: All federal financial assistance listing numbers Program title: All federal financial assistance programs Federal Award Year: 10/1/2022 - 9/30/2023 Federal Award No.: All federal awards Name of federal agency: All federal agencies Name of pass-through entity: All pass-through entities Criteria: 2 CFR Part 200, Subpart C, Section 200.512 established that the audit shall be completed and the data collection form described in paragraph (b) of this section and reporting package described in paragraph (c) of this section shall be submitted within the earlier of 30 days after receipt of the auditors' report(s), or nine months after the end of the audit period, unless a longer period is agreed to in advance by the cognizant or oversight agency for audit. Unless restricted by law or regulation, the auditee shall make copies available for public inspection. Statement of Condition: OAE did not submit the single audit report and reporting package for the year ended September 30, 2023, to the Federal Audit Clearinghouse during the required submission deadline period. Cause of Condition: OAE's Single Audit Report for fiscal year 2022 was submitted on December 3, 2024 by the predecessor auditor. The main causes of the late submissions of the Single Audit Reports of fiscal year 2022 and fiscal year 2023 were the delays experienced in the contract process to engage the external auditors. Effect of Condition: OAE may be subject to sanction, as described in the Uniform Guidance, Section 225 titled "Sanctions", in cases of continued inability to have an audit conducted in accordance with this part. Federal agencies and pass-through entities shall take appropriate actions using sanctions such as: (a) withholding a percentage of federal award until the audit is completed satisfactorily; (b) withholding or disallowing overhead cost; (c) suspending federal award until the audit is conducted, or (d) terminating the federal award. Questioned Costs: None. Prior year finding: 2022-001 Recommendation: We recommend management to formalize a plan to monitor the single audit process, including the engagement of the external auditors, the completion of all required steps, including the access to the required documentation, as well as an itinerary of every relevant step to perform, complete and submit single audit during the required period. View of Responsible Official and Planned Corrective Action Plan: OAE agrees with the finding and will adhere to the corrective action plan on page 41 in this audit report. Responsible Person: Miguel A. Padilla Vázquez-Director of Administration
Section III. Federal Awards Findings and Questioned Costs Finding 2023-001: Late submission of single audit report package Type of Finding: Material Weakness (MW), Instance of Noncompliance (NC) Assistance Listing No.: All federal financial assistance listing numbers Program title: All federal financial assistance programs Federal Award Year: 10/1/2022 - 9/30/2023 Federal Award No.: All federal awards Name of federal agency: All federal agencies Name of pass-through entity: All pass-through entities Criteria: 2 CFR Part 200, Subpart C, Section 200.512 established that the audit shall be completed and the data collection form described in paragraph (b) of this section and reporting package described in paragraph (c) of this section shall be submitted within the earlier of 30 days after receipt of the auditors' report(s), or nine months after the end of the audit period, unless a longer period is agreed to in advance by the cognizant or oversight agency for audit. Unless restricted by law or regulation, the auditee shall make copies available for public inspection. Statement of Condition: OAE did not submit the single audit report and reporting package for the year ended September 30, 2023, to the Federal Audit Clearinghouse during the required submission deadline period. Cause of Condition: OAE's Single Audit Report for fiscal year 2022 was submitted on December 3, 2024 by the predecessor auditor. The main causes of the late submissions of the Single Audit Reports of fiscal year 2022 and fiscal year 2023 were the delays experienced in the contract process to engage the external auditors. Effect of Condition: OAE may be subject to sanction, as described in the Uniform Guidance, Section 225 titled "Sanctions", in cases of continued inability to have an audit conducted in accordance with this part. Federal agencies and pass-through entities shall take appropriate actions using sanctions such as: (a) withholding a percentage of federal award until the audit is completed satisfactorily; (b) withholding or disallowing overhead cost; (c) suspending federal award until the audit is conducted, or (d) terminating the federal award. Questioned Costs: None. Prior year finding: 2022-001 Recommendation: We recommend management to formalize a plan to monitor the single audit process, including the engagement of the external auditors, the completion of all required steps, including the access to the required documentation, as well as an itinerary of every relevant step to perform, complete and submit single audit during the required period. View of Responsible Official and Planned Corrective Action Plan: OAE agrees with the finding and will adhere to the corrective action plan on page 41 in this audit report. Responsible Person: Miguel A. Padilla Vázquez-Director of Administration
Section III. Federal Awards Findings and Questioned Costs Finding 2023-001: Late submission of single audit report package Type of Finding: Material Weakness (MW), Instance of Noncompliance (NC) Assistance Listing No.: All federal financial assistance listing numbers Program title: All federal financial assistance programs Federal Award Year: 10/1/2022 - 9/30/2023 Federal Award No.: All federal awards Name of federal agency: All federal agencies Name of pass-through entity: All pass-through entities Criteria: 2 CFR Part 200, Subpart C, Section 200.512 established that the audit shall be completed and the data collection form described in paragraph (b) of this section and reporting package described in paragraph (c) of this section shall be submitted within the earlier of 30 days after receipt of the auditors' report(s), or nine months after the end of the audit period, unless a longer period is agreed to in advance by the cognizant or oversight agency for audit. Unless restricted by law or regulation, the auditee shall make copies available for public inspection. Statement of Condition: OAE did not submit the single audit report and reporting package for the year ended September 30, 2023, to the Federal Audit Clearinghouse during the required submission deadline period. Cause of Condition: OAE's Single Audit Report for fiscal year 2022 was submitted on December 3, 2024 by the predecessor auditor. The main causes of the late submissions of the Single Audit Reports of fiscal year 2022 and fiscal year 2023 were the delays experienced in the contract process to engage the external auditors. Effect of Condition: OAE may be subject to sanction, as described in the Uniform Guidance, Section 225 titled "Sanctions", in cases of continued inability to have an audit conducted in accordance with this part. Federal agencies and pass-through entities shall take appropriate actions using sanctions such as: (a) withholding a percentage of federal award until the audit is completed satisfactorily; (b) withholding or disallowing overhead cost; (c) suspending federal award until the audit is conducted, or (d) terminating the federal award. Questioned Costs: None. Prior year finding: 2022-001 Recommendation: We recommend management to formalize a plan to monitor the single audit process, including the engagement of the external auditors, the completion of all required steps, including the access to the required documentation, as well as an itinerary of every relevant step to perform, complete and submit single audit during the required period. View of Responsible Official and Planned Corrective Action Plan: OAE agrees with the finding and will adhere to the corrective action plan on page 41 in this audit report. Responsible Person: Miguel A. Padilla Vázquez-Director of Administration
Section III. Federal Awards Findings and Questioned Costs Finding 2023-001: Late submission of single audit report package Type of Finding: Material Weakness (MW), Instance of Noncompliance (NC) Assistance Listing No.: All federal financial assistance listing numbers Program title: All federal financial assistance programs Federal Award Year: 10/1/2022 - 9/30/2023 Federal Award No.: All federal awards Name of federal agency: All federal agencies Name of pass-through entity: All pass-through entities Criteria: 2 CFR Part 200, Subpart C, Section 200.512 established that the audit shall be completed and the data collection form described in paragraph (b) of this section and reporting package described in paragraph (c) of this section shall be submitted within the earlier of 30 days after receipt of the auditors' report(s), or nine months after the end of the audit period, unless a longer period is agreed to in advance by the cognizant or oversight agency for audit. Unless restricted by law or regulation, the auditee shall make copies available for public inspection. Statement of Condition: OAE did not submit the single audit report and reporting package for the year ended September 30, 2023, to the Federal Audit Clearinghouse during the required submission deadline period. Cause of Condition: OAE's Single Audit Report for fiscal year 2022 was submitted on December 3, 2024 by the predecessor auditor. The main causes of the late submissions of the Single Audit Reports of fiscal year 2022 and fiscal year 2023 were the delays experienced in the contract process to engage the external auditors. Effect of Condition: OAE may be subject to sanction, as described in the Uniform Guidance, Section 225 titled "Sanctions", in cases of continued inability to have an audit conducted in accordance with this part. Federal agencies and pass-through entities shall take appropriate actions using sanctions such as: (a) withholding a percentage of federal award until the audit is completed satisfactorily; (b) withholding or disallowing overhead cost; (c) suspending federal award until the audit is conducted, or (d) terminating the federal award. Questioned Costs: None. Prior year finding: 2022-001 Recommendation: We recommend management to formalize a plan to monitor the single audit process, including the engagement of the external auditors, the completion of all required steps, including the access to the required documentation, as well as an itinerary of every relevant step to perform, complete and submit single audit during the required period. View of Responsible Official and Planned Corrective Action Plan: OAE agrees with the finding and will adhere to the corrective action plan on page 41 in this audit report. Responsible Person: Miguel A. Padilla Vázquez-Director of Administration
Section III. Federal Awards Findings and Questioned Costs Finding 2023-001: Late submission of single audit report package Type of Finding: Material Weakness (MW), Instance of Noncompliance (NC) Assistance Listing No.: All federal financial assistance listing numbers Program title: All federal financial assistance programs Federal Award Year: 10/1/2022 - 9/30/2023 Federal Award No.: All federal awards Name of federal agency: All federal agencies Name of pass-through entity: All pass-through entities Criteria: 2 CFR Part 200, Subpart C, Section 200.512 established that the audit shall be completed and the data collection form described in paragraph (b) of this section and reporting package described in paragraph (c) of this section shall be submitted within the earlier of 30 days after receipt of the auditors' report(s), or nine months after the end of the audit period, unless a longer period is agreed to in advance by the cognizant or oversight agency for audit. Unless restricted by law or regulation, the auditee shall make copies available for public inspection. Statement of Condition: OAE did not submit the single audit report and reporting package for the year ended September 30, 2023, to the Federal Audit Clearinghouse during the required submission deadline period. Cause of Condition: OAE's Single Audit Report for fiscal year 2022 was submitted on December 3, 2024 by the predecessor auditor. The main causes of the late submissions of the Single Audit Reports of fiscal year 2022 and fiscal year 2023 were the delays experienced in the contract process to engage the external auditors. Effect of Condition: OAE may be subject to sanction, as described in the Uniform Guidance, Section 225 titled "Sanctions", in cases of continued inability to have an audit conducted in accordance with this part. Federal agencies and pass-through entities shall take appropriate actions using sanctions such as: (a) withholding a percentage of federal award until the audit is completed satisfactorily; (b) withholding or disallowing overhead cost; (c) suspending federal award until the audit is conducted, or (d) terminating the federal award. Questioned Costs: None. Prior year finding: 2022-001 Recommendation: We recommend management to formalize a plan to monitor the single audit process, including the engagement of the external auditors, the completion of all required steps, including the access to the required documentation, as well as an itinerary of every relevant step to perform, complete and submit single audit during the required period. View of Responsible Official and Planned Corrective Action Plan: OAE agrees with the finding and will adhere to the corrective action plan on page 41 in this audit report. Responsible Person: Miguel A. Padilla Vázquez-Director of Administration
Section III. Federal Awards Findings and Questioned Costs Finding 2023-001: Late submission of single audit report package Type of Finding: Material Weakness (MW), Instance of Noncompliance (NC) Assistance Listing No.: All federal financial assistance listing numbers Program title: All federal financial assistance programs Federal Award Year: 10/1/2022 - 9/30/2023 Federal Award No.: All federal awards Name of federal agency: All federal agencies Name of pass-through entity: All pass-through entities Criteria: 2 CFR Part 200, Subpart C, Section 200.512 established that the audit shall be completed and the data collection form described in paragraph (b) of this section and reporting package described in paragraph (c) of this section shall be submitted within the earlier of 30 days after receipt of the auditors' report(s), or nine months after the end of the audit period, unless a longer period is agreed to in advance by the cognizant or oversight agency for audit. Unless restricted by law or regulation, the auditee shall make copies available for public inspection. Statement of Condition: OAE did not submit the single audit report and reporting package for the year ended September 30, 2023, to the Federal Audit Clearinghouse during the required submission deadline period. Cause of Condition: OAE's Single Audit Report for fiscal year 2022 was submitted on December 3, 2024 by the predecessor auditor. The main causes of the late submissions of the Single Audit Reports of fiscal year 2022 and fiscal year 2023 were the delays experienced in the contract process to engage the external auditors. Effect of Condition: OAE may be subject to sanction, as described in the Uniform Guidance, Section 225 titled "Sanctions", in cases of continued inability to have an audit conducted in accordance with this part. Federal agencies and pass-through entities shall take appropriate actions using sanctions such as: (a) withholding a percentage of federal award until the audit is completed satisfactorily; (b) withholding or disallowing overhead cost; (c) suspending federal award until the audit is conducted, or (d) terminating the federal award. Questioned Costs: None. Prior year finding: 2022-001 Recommendation: We recommend management to formalize a plan to monitor the single audit process, including the engagement of the external auditors, the completion of all required steps, including the access to the required documentation, as well as an itinerary of every relevant step to perform, complete and submit single audit during the required period. View of Responsible Official and Planned Corrective Action Plan: OAE agrees with the finding and will adhere to the corrective action plan on page 41 in this audit report. Responsible Person: Miguel A. Padilla Vázquez-Director of Administration
Section III. Federal Awards Findings and Questioned Costs Finding 2023-001: Late submission of single audit report package Type of Finding: Material Weakness (MW), Instance of Noncompliance (NC) Assistance Listing No.: All federal financial assistance listing numbers Program title: All federal financial assistance programs Federal Award Year: 10/1/2022 - 9/30/2023 Federal Award No.: All federal awards Name of federal agency: All federal agencies Name of pass-through entity: All pass-through entities Criteria: 2 CFR Part 200, Subpart C, Section 200.512 established that the audit shall be completed and the data collection form described in paragraph (b) of this section and reporting package described in paragraph (c) of this section shall be submitted within the earlier of 30 days after receipt of the auditors' report(s), or nine months after the end of the audit period, unless a longer period is agreed to in advance by the cognizant or oversight agency for audit. Unless restricted by law or regulation, the auditee shall make copies available for public inspection. Statement of Condition: OAE did not submit the single audit report and reporting package for the year ended September 30, 2023, to the Federal Audit Clearinghouse during the required submission deadline period. Cause of Condition: OAE's Single Audit Report for fiscal year 2022 was submitted on December 3, 2024 by the predecessor auditor. The main causes of the late submissions of the Single Audit Reports of fiscal year 2022 and fiscal year 2023 were the delays experienced in the contract process to engage the external auditors. Effect of Condition: OAE may be subject to sanction, as described in the Uniform Guidance, Section 225 titled "Sanctions", in cases of continued inability to have an audit conducted in accordance with this part. Federal agencies and pass-through entities shall take appropriate actions using sanctions such as: (a) withholding a percentage of federal award until the audit is completed satisfactorily; (b) withholding or disallowing overhead cost; (c) suspending federal award until the audit is conducted, or (d) terminating the federal award. Questioned Costs: None. Prior year finding: 2022-001 Recommendation: We recommend management to formalize a plan to monitor the single audit process, including the engagement of the external auditors, the completion of all required steps, including the access to the required documentation, as well as an itinerary of every relevant step to perform, complete and submit single audit during the required period. View of Responsible Official and Planned Corrective Action Plan: OAE agrees with the finding and will adhere to the corrective action plan on page 41 in this audit report. Responsible Person: Miguel A. Padilla Vázquez-Director of Administration
Section III. Federal Awards Findings and Questioned Costs Finding 2023-001: Late submission of single audit report package Type of Finding: Material Weakness (MW), Instance of Noncompliance (NC) Assistance Listing No.: All federal financial assistance listing numbers Program title: All federal financial assistance programs Federal Award Year: 10/1/2022 - 9/30/2023 Federal Award No.: All federal awards Name of federal agency: All federal agencies Name of pass-through entity: All pass-through entities Criteria: 2 CFR Part 200, Subpart C, Section 200.512 established that the audit shall be completed and the data collection form described in paragraph (b) of this section and reporting package described in paragraph (c) of this section shall be submitted within the earlier of 30 days after receipt of the auditors' report(s), or nine months after the end of the audit period, unless a longer period is agreed to in advance by the cognizant or oversight agency for audit. Unless restricted by law or regulation, the auditee shall make copies available for public inspection. Statement of Condition: OAE did not submit the single audit report and reporting package for the year ended September 30, 2023, to the Federal Audit Clearinghouse during the required submission deadline period. Cause of Condition: OAE's Single Audit Report for fiscal year 2022 was submitted on December 3, 2024 by the predecessor auditor. The main causes of the late submissions of the Single Audit Reports of fiscal year 2022 and fiscal year 2023 were the delays experienced in the contract process to engage the external auditors. Effect of Condition: OAE may be subject to sanction, as described in the Uniform Guidance, Section 225 titled "Sanctions", in cases of continued inability to have an audit conducted in accordance with this part. Federal agencies and pass-through entities shall take appropriate actions using sanctions such as: (a) withholding a percentage of federal award until the audit is completed satisfactorily; (b) withholding or disallowing overhead cost; (c) suspending federal award until the audit is conducted, or (d) terminating the federal award. Questioned Costs: None. Prior year finding: 2022-001 Recommendation: We recommend management to formalize a plan to monitor the single audit process, including the engagement of the external auditors, the completion of all required steps, including the access to the required documentation, as well as an itinerary of every relevant step to perform, complete and submit single audit during the required period. View of Responsible Official and Planned Corrective Action Plan: OAE agrees with the finding and will adhere to the corrective action plan on page 41 in this audit report. Responsible Person: Miguel A. Padilla Vázquez-Director of Administration
Section III. Federal Awards Findings and Questioned Costs Finding 2023-001: Late submission of single audit report package Type of Finding: Material Weakness (MW), Instance of Noncompliance (NC) Assistance Listing No.: All federal financial assistance listing numbers Program title: All federal financial assistance programs Federal Award Year: 10/1/2022 - 9/30/2023 Federal Award No.: All federal awards Name of federal agency: All federal agencies Name of pass-through entity: All pass-through entities Criteria: 2 CFR Part 200, Subpart C, Section 200.512 established that the audit shall be completed and the data collection form described in paragraph (b) of this section and reporting package described in paragraph (c) of this section shall be submitted within the earlier of 30 days after receipt of the auditors' report(s), or nine months after the end of the audit period, unless a longer period is agreed to in advance by the cognizant or oversight agency for audit. Unless restricted by law or regulation, the auditee shall make copies available for public inspection. Statement of Condition: OAE did not submit the single audit report and reporting package for the year ended September 30, 2023, to the Federal Audit Clearinghouse during the required submission deadline period. Cause of Condition: OAE's Single Audit Report for fiscal year 2022 was submitted on December 3, 2024 by the predecessor auditor. The main causes of the late submissions of the Single Audit Reports of fiscal year 2022 and fiscal year 2023 were the delays experienced in the contract process to engage the external auditors. Effect of Condition: OAE may be subject to sanction, as described in the Uniform Guidance, Section 225 titled "Sanctions", in cases of continued inability to have an audit conducted in accordance with this part. Federal agencies and pass-through entities shall take appropriate actions using sanctions such as: (a) withholding a percentage of federal award until the audit is completed satisfactorily; (b) withholding or disallowing overhead cost; (c) suspending federal award until the audit is conducted, or (d) terminating the federal award. Questioned Costs: None. Prior year finding: 2022-001 Recommendation: We recommend management to formalize a plan to monitor the single audit process, including the engagement of the external auditors, the completion of all required steps, including the access to the required documentation, as well as an itinerary of every relevant step to perform, complete and submit single audit during the required period. View of Responsible Official and Planned Corrective Action Plan: OAE agrees with the finding and will adhere to the corrective action plan on page 41 in this audit report. Responsible Person: Miguel A. Padilla Vázquez-Director of Administration
Section III. Federal Awards Findings and Questioned Costs Finding 2023-001: Late submission of single audit report package Type of Finding: Material Weakness (MW), Instance of Noncompliance (NC) Assistance Listing No.: All federal financial assistance listing numbers Program title: All federal financial assistance programs Federal Award Year: 10/1/2022 - 9/30/2023 Federal Award No.: All federal awards Name of federal agency: All federal agencies Name of pass-through entity: All pass-through entities Criteria: 2 CFR Part 200, Subpart C, Section 200.512 established that the audit shall be completed and the data collection form described in paragraph (b) of this section and reporting package described in paragraph (c) of this section shall be submitted within the earlier of 30 days after receipt of the auditors' report(s), or nine months after the end of the audit period, unless a longer period is agreed to in advance by the cognizant or oversight agency for audit. Unless restricted by law or regulation, the auditee shall make copies available for public inspection. Statement of Condition: OAE did not submit the single audit report and reporting package for the year ended September 30, 2023, to the Federal Audit Clearinghouse during the required submission deadline period. Cause of Condition: OAE's Single Audit Report for fiscal year 2022 was submitted on December 3, 2024 by the predecessor auditor. The main causes of the late submissions of the Single Audit Reports of fiscal year 2022 and fiscal year 2023 were the delays experienced in the contract process to engage the external auditors. Effect of Condition: OAE may be subject to sanction, as described in the Uniform Guidance, Section 225 titled "Sanctions", in cases of continued inability to have an audit conducted in accordance with this part. Federal agencies and pass-through entities shall take appropriate actions using sanctions such as: (a) withholding a percentage of federal award until the audit is completed satisfactorily; (b) withholding or disallowing overhead cost; (c) suspending federal award until the audit is conducted, or (d) terminating the federal award. Questioned Costs: None. Prior year finding: 2022-001 Recommendation: We recommend management to formalize a plan to monitor the single audit process, including the engagement of the external auditors, the completion of all required steps, including the access to the required documentation, as well as an itinerary of every relevant step to perform, complete and submit single audit during the required period. View of Responsible Official and Planned Corrective Action Plan: OAE agrees with the finding and will adhere to the corrective action plan on page 41 in this audit report. Responsible Person: Miguel A. Padilla Vázquez-Director of Administration
Section III. Federal Awards Findings and Questioned Costs Finding 2023-001: Late submission of single audit report package Type of Finding: Material Weakness (MW), Instance of Noncompliance (NC) Assistance Listing No.: All federal financial assistance listing numbers Program title: All federal financial assistance programs Federal Award Year: 10/1/2022 - 9/30/2023 Federal Award No.: All federal awards Name of federal agency: All federal agencies Name of pass-through entity: All pass-through entities Criteria: 2 CFR Part 200, Subpart C, Section 200.512 established that the audit shall be completed and the data collection form described in paragraph (b) of this section and reporting package described in paragraph (c) of this section shall be submitted within the earlier of 30 days after receipt of the auditors' report(s), or nine months after the end of the audit period, unless a longer period is agreed to in advance by the cognizant or oversight agency for audit. Unless restricted by law or regulation, the auditee shall make copies available for public inspection. Statement of Condition: OAE did not submit the single audit report and reporting package for the year ended September 30, 2023, to the Federal Audit Clearinghouse during the required submission deadline period. Cause of Condition: OAE's Single Audit Report for fiscal year 2022 was submitted on December 3, 2024 by the predecessor auditor. The main causes of the late submissions of the Single Audit Reports of fiscal year 2022 and fiscal year 2023 were the delays experienced in the contract process to engage the external auditors. Effect of Condition: OAE may be subject to sanction, as described in the Uniform Guidance, Section 225 titled "Sanctions", in cases of continued inability to have an audit conducted in accordance with this part. Federal agencies and pass-through entities shall take appropriate actions using sanctions such as: (a) withholding a percentage of federal award until the audit is completed satisfactorily; (b) withholding or disallowing overhead cost; (c) suspending federal award until the audit is conducted, or (d) terminating the federal award. Questioned Costs: None. Prior year finding: 2022-001 Recommendation: We recommend management to formalize a plan to monitor the single audit process, including the engagement of the external auditors, the completion of all required steps, including the access to the required documentation, as well as an itinerary of every relevant step to perform, complete and submit single audit during the required period. View of Responsible Official and Planned Corrective Action Plan: OAE agrees with the finding and will adhere to the corrective action plan on page 41 in this audit report. Responsible Person: Miguel A. Padilla Vázquez-Director of Administration
Section III. Federal Awards Findings and Questioned Costs Finding 2023-001: Late submission of single audit report package Type of Finding: Material Weakness (MW), Instance of Noncompliance (NC) Assistance Listing No.: All federal financial assistance listing numbers Program title: All federal financial assistance programs Federal Award Year: 10/1/2022 - 9/30/2023 Federal Award No.: All federal awards Name of federal agency: All federal agencies Name of pass-through entity: All pass-through entities Criteria: 2 CFR Part 200, Subpart C, Section 200.512 established that the audit shall be completed and the data collection form described in paragraph (b) of this section and reporting package described in paragraph (c) of this section shall be submitted within the earlier of 30 days after receipt of the auditors' report(s), or nine months after the end of the audit period, unless a longer period is agreed to in advance by the cognizant or oversight agency for audit. Unless restricted by law or regulation, the auditee shall make copies available for public inspection. Statement of Condition: OAE did not submit the single audit report and reporting package for the year ended September 30, 2023, to the Federal Audit Clearinghouse during the required submission deadline period. Cause of Condition: OAE's Single Audit Report for fiscal year 2022 was submitted on December 3, 2024 by the predecessor auditor. The main causes of the late submissions of the Single Audit Reports of fiscal year 2022 and fiscal year 2023 were the delays experienced in the contract process to engage the external auditors. Effect of Condition: OAE may be subject to sanction, as described in the Uniform Guidance, Section 225 titled "Sanctions", in cases of continued inability to have an audit conducted in accordance with this part. Federal agencies and pass-through entities shall take appropriate actions using sanctions such as: (a) withholding a percentage of federal award until the audit is completed satisfactorily; (b) withholding or disallowing overhead cost; (c) suspending federal award until the audit is conducted, or (d) terminating the federal award. Questioned Costs: None. Prior year finding: 2022-001 Recommendation: We recommend management to formalize a plan to monitor the single audit process, including the engagement of the external auditors, the completion of all required steps, including the access to the required documentation, as well as an itinerary of every relevant step to perform, complete and submit single audit during the required period. View of Responsible Official and Planned Corrective Action Plan: OAE agrees with the finding and will adhere to the corrective action plan on page 41 in this audit report. Responsible Person: Miguel A. Padilla Vázquez-Director of Administration
Section III. Federal Awards Findings and Questioned Costs Finding 2023-001: Late submission of single audit report package Type of Finding: Material Weakness (MW), Instance of Noncompliance (NC) Assistance Listing No.: All federal financial assistance listing numbers Program title: All federal financial assistance programs Federal Award Year: 10/1/2022 - 9/30/2023 Federal Award No.: All federal awards Name of federal agency: All federal agencies Name of pass-through entity: All pass-through entities Criteria: 2 CFR Part 200, Subpart C, Section 200.512 established that the audit shall be completed and the data collection form described in paragraph (b) of this section and reporting package described in paragraph (c) of this section shall be submitted within the earlier of 30 days after receipt of the auditors' report(s), or nine months after the end of the audit period, unless a longer period is agreed to in advance by the cognizant or oversight agency for audit. Unless restricted by law or regulation, the auditee shall make copies available for public inspection. Statement of Condition: OAE did not submit the single audit report and reporting package for the year ended September 30, 2023, to the Federal Audit Clearinghouse during the required submission deadline period. Cause of Condition: OAE's Single Audit Report for fiscal year 2022 was submitted on December 3, 2024 by the predecessor auditor. The main causes of the late submissions of the Single Audit Reports of fiscal year 2022 and fiscal year 2023 were the delays experienced in the contract process to engage the external auditors. Effect of Condition: OAE may be subject to sanction, as described in the Uniform Guidance, Section 225 titled "Sanctions", in cases of continued inability to have an audit conducted in accordance with this part. Federal agencies and pass-through entities shall take appropriate actions using sanctions such as: (a) withholding a percentage of federal award until the audit is completed satisfactorily; (b) withholding or disallowing overhead cost; (c) suspending federal award until the audit is conducted, or (d) terminating the federal award. Questioned Costs: None. Prior year finding: 2022-001 Recommendation: We recommend management to formalize a plan to monitor the single audit process, including the engagement of the external auditors, the completion of all required steps, including the access to the required documentation, as well as an itinerary of every relevant step to perform, complete and submit single audit during the required period. View of Responsible Official and Planned Corrective Action Plan: OAE agrees with the finding and will adhere to the corrective action plan on page 41 in this audit report. Responsible Person: Miguel A. Padilla Vázquez-Director of Administration
Section III. Federal Awards Findings and Questioned Costs Finding 2023-001: Late submission of single audit report package Type of Finding: Material Weakness (MW), Instance of Noncompliance (NC) Assistance Listing No.: All federal financial assistance listing numbers Program title: All federal financial assistance programs Federal Award Year: 10/1/2022 - 9/30/2023 Federal Award No.: All federal awards Name of federal agency: All federal agencies Name of pass-through entity: All pass-through entities Criteria: 2 CFR Part 200, Subpart C, Section 200.512 established that the audit shall be completed and the data collection form described in paragraph (b) of this section and reporting package described in paragraph (c) of this section shall be submitted within the earlier of 30 days after receipt of the auditors' report(s), or nine months after the end of the audit period, unless a longer period is agreed to in advance by the cognizant or oversight agency for audit. Unless restricted by law or regulation, the auditee shall make copies available for public inspection. Statement of Condition: OAE did not submit the single audit report and reporting package for the year ended September 30, 2023, to the Federal Audit Clearinghouse during the required submission deadline period. Cause of Condition: OAE's Single Audit Report for fiscal year 2022 was submitted on December 3, 2024 by the predecessor auditor. The main causes of the late submissions of the Single Audit Reports of fiscal year 2022 and fiscal year 2023 were the delays experienced in the contract process to engage the external auditors. Effect of Condition: OAE may be subject to sanction, as described in the Uniform Guidance, Section 225 titled "Sanctions", in cases of continued inability to have an audit conducted in accordance with this part. Federal agencies and pass-through entities shall take appropriate actions using sanctions such as: (a) withholding a percentage of federal award until the audit is completed satisfactorily; (b) withholding or disallowing overhead cost; (c) suspending federal award until the audit is conducted, or (d) terminating the federal award. Questioned Costs: None. Prior year finding: 2022-001 Recommendation: We recommend management to formalize a plan to monitor the single audit process, including the engagement of the external auditors, the completion of all required steps, including the access to the required documentation, as well as an itinerary of every relevant step to perform, complete and submit single audit during the required period. View of Responsible Official and Planned Corrective Action Plan: OAE agrees with the finding and will adhere to the corrective action plan on page 41 in this audit report. Responsible Person: Miguel A. Padilla Vázquez-Director of Administration
Section III. Federal Awards Findings and Questioned Costs Finding 2023-001: Late submission of single audit report package Type of Finding: Material Weakness (MW), Instance of Noncompliance (NC) Assistance Listing No.: All federal financial assistance listing numbers Program title: All federal financial assistance programs Federal Award Year: 10/1/2022 - 9/30/2023 Federal Award No.: All federal awards Name of federal agency: All federal agencies Name of pass-through entity: All pass-through entities Criteria: 2 CFR Part 200, Subpart C, Section 200.512 established that the audit shall be completed and the data collection form described in paragraph (b) of this section and reporting package described in paragraph (c) of this section shall be submitted within the earlier of 30 days after receipt of the auditors' report(s), or nine months after the end of the audit period, unless a longer period is agreed to in advance by the cognizant or oversight agency for audit. Unless restricted by law or regulation, the auditee shall make copies available for public inspection. Statement of Condition: OAE did not submit the single audit report and reporting package for the year ended September 30, 2023, to the Federal Audit Clearinghouse during the required submission deadline period. Cause of Condition: OAE's Single Audit Report for fiscal year 2022 was submitted on December 3, 2024 by the predecessor auditor. The main causes of the late submissions of the Single Audit Reports of fiscal year 2022 and fiscal year 2023 were the delays experienced in the contract process to engage the external auditors. Effect of Condition: OAE may be subject to sanction, as described in the Uniform Guidance, Section 225 titled "Sanctions", in cases of continued inability to have an audit conducted in accordance with this part. Federal agencies and pass-through entities shall take appropriate actions using sanctions such as: (a) withholding a percentage of federal award until the audit is completed satisfactorily; (b) withholding or disallowing overhead cost; (c) suspending federal award until the audit is conducted, or (d) terminating the federal award. Questioned Costs: None. Prior year finding: 2022-001 Recommendation: We recommend management to formalize a plan to monitor the single audit process, including the engagement of the external auditors, the completion of all required steps, including the access to the required documentation, as well as an itinerary of every relevant step to perform, complete and submit single audit during the required period. View of Responsible Official and Planned Corrective Action Plan: OAE agrees with the finding and will adhere to the corrective action plan on page 41 in this audit report. Responsible Person: Miguel A. Padilla Vázquez-Director of Administration
The City did not submit its single audit reporting package related to the City’s Federal Entitlement Grant requirements by the deadline required by rule 2 CFR section 200.512 (a) of the Federal Compliance Supplement.
Finding 2023-001 Late Reporting and Noncompliance with Reporting Requirements Federal Agency: U.S. Department of the Treasury Federal Program: Coronavirus State and Local Fiscal Recovery Funds (CSLFRF) Assistance Listing Number: 21.027 Award Number: SLFRP2492/SLFRP4836 Award Year: 2021 Type of Finding: Material weakness in internal control over compliance and material noncompliance. Criteria: Uniform Guidance requires that the reporting package be submitted within the earlier of 9 months after year end or 30 days after the report issuance in accordance with the provisions of 2 CFR part 200, subpart F, section 200.512. Condition and Context: The Organization did not adhere to the Uniform Guidance requirement of submitting the reporting package within the earlier of 30 days after the receipt of the audit report, or the nine months after the end of the audit period. Cause: Lack of internal controls around Uniform Guidance requirements Effect: The Organization was not in compliance with reporting requirements. Questioned Costs: None. Repeat Finding: This is a repeat finding of finding 2022-001 and considered a systemic issue. Recommendation: We recommend that management comply with Uniform Guidance reporting requirement. Management Response: Management agrees with the finding, see Corrective Action Plan.
2023-003 All Federal Programs - Compliance - Data Collection Form Criteria: The audit package and the data collection form shall be submitted to the Federal Audit Clearinghouse 30 days after receipt of the auditor's report(s) or 9 months after the end of the fiscal year, whichever comes first, in accordance with the regulation found in the Uniform Guidance 2 CFR 200.512(a). Condition Found: For the fiscal year ended September 30, 2022, the Village did not submit the data collection form to the Federal Clearinghouse by the required due date of June 30, 2023, in accordance with the federal requirements. In addition, due to the late issuance of the 2023 fiscal year audit, the submission deadline for FY 2023 of June 30, 2024 has passed and as such, the Village did not meet the submission deadline. Cause: The Village fell behind in completing its financial reporting duties due in large part to turnover in personnel. As such, financial reporting fell behind. Effect: The Village is not in compliance with federal requirements. Questioned Costs/Basis: N/A Context: One out of one required submissions for FY 2022 and future submissions applicable to FY 2023. Repeat Finding: Yes Recommendation: We recommend the Village submit the data collection form within the time frame required by the Uniform Guidance. View of Responsible Officials: See Corrective Action Plan.
2023-003 All Federal Programs - Compliance - Data Collection Form Criteria: The audit package and the data collection form shall be submitted to the Federal Audit Clearinghouse 30 days after receipt of the auditor's report(s) or 9 months after the end of the fiscal year, whichever comes first, in accordance with the regulation found in the Uniform Guidance 2 CFR 200.512(a). Condition Found: For the fiscal year ended September 30, 2022, the Village did not submit the data collection form to the Federal Clearinghouse by the required due date of June 30, 2023, in accordance with the federal requirements. In addition, due to the late issuance of the 2023 fiscal year audit, the submission deadline for FY 2023 of June 30, 2024 has passed and as such, the Village did not meet the submission deadline. Cause: The Village fell behind in completing its financial reporting duties due in large part to turnover in personnel. As such, financial reporting fell behind. Effect: The Village is not in compliance with federal requirements. Questioned Costs/Basis: N/A Context: One out of one required submissions for FY 2022 and future submissions applicable to FY 2023. Repeat Finding: Yes Recommendation: We recommend the Village submit the data collection form within the time frame required by the Uniform Guidance. View of Responsible Officials: See Corrective Action Plan.
2023-003 All Federal Programs - Compliance - Data Collection Form Criteria: The audit package and the data collection form shall be submitted to the Federal Audit Clearinghouse 30 days after receipt of the auditor's report(s) or 9 months after the end of the fiscal year, whichever comes first, in accordance with the regulation found in the Uniform Guidance 2 CFR 200.512(a). Condition Found: For the fiscal year ended September 30, 2022, the Village did not submit the data collection form to the Federal Clearinghouse by the required due date of June 30, 2023, in accordance with the federal requirements. In addition, due to the late issuance of the 2023 fiscal year audit, the submission deadline for FY 2023 of June 30, 2024 has passed and as such, the Village did not meet the submission deadline. Cause: The Village fell behind in completing its financial reporting duties due in large part to turnover in personnel. As such, financial reporting fell behind. Effect: The Village is not in compliance with federal requirements. Questioned Costs/Basis: N/A Context: One out of one required submissions for FY 2022 and future submissions applicable to FY 2023. Repeat Finding: Yes Recommendation: We recommend the Village submit the data collection form within the time frame required by the Uniform Guidance. View of Responsible Officials: See Corrective Action Plan.
2023-003 All Federal Programs - Compliance - Data Collection Form Criteria: The audit package and the data collection form shall be submitted to the Federal Audit Clearinghouse 30 days after receipt of the auditor's report(s) or 9 months after the end of the fiscal year, whichever comes first, in accordance with the regulation found in the Uniform Guidance 2 CFR 200.512(a). Condition Found: For the fiscal year ended September 30, 2022, the Village did not submit the data collection form to the Federal Clearinghouse by the required due date of June 30, 2023, in accordance with the federal requirements. In addition, due to the late issuance of the 2023 fiscal year audit, the submission deadline for FY 2023 of June 30, 2024 has passed and as such, the Village did not meet the submission deadline. Cause: The Village fell behind in completing its financial reporting duties due in large part to turnover in personnel. As such, financial reporting fell behind. Effect: The Village is not in compliance with federal requirements. Questioned Costs/Basis: N/A Context: One out of one required submissions for FY 2022 and future submissions applicable to FY 2023. Repeat Finding: Yes Recommendation: We recommend the Village submit the data collection form within the time frame required by the Uniform Guidance. View of Responsible Officials: See Corrective Action Plan.
2023-003 All Federal Programs - Compliance - Data Collection Form Criteria: The audit package and the data collection form shall be submitted to the Federal Audit Clearinghouse 30 days after receipt of the auditor's report(s) or 9 months after the end of the fiscal year, whichever comes first, in accordance with the regulation found in the Uniform Guidance 2 CFR 200.512(a). Condition Found: For the fiscal year ended September 30, 2022, the Village did not submit the data collection form to the Federal Clearinghouse by the required due date of June 30, 2023, in accordance with the federal requirements. In addition, due to the late issuance of the 2023 fiscal year audit, the submission deadline for FY 2023 of June 30, 2024 has passed and as such, the Village did not meet the submission deadline. Cause: The Village fell behind in completing its financial reporting duties due in large part to turnover in personnel. As such, financial reporting fell behind. Effect: The Village is not in compliance with federal requirements. Questioned Costs/Basis: N/A Context: One out of one required submissions for FY 2022 and future submissions applicable to FY 2023. Repeat Finding: Yes Recommendation: We recommend the Village submit the data collection form within the time frame required by the Uniform Guidance. View of Responsible Officials: See Corrective Action Plan.
2023-003 All Federal Programs - Compliance - Data Collection Form Criteria: The audit package and the data collection form shall be submitted to the Federal Audit Clearinghouse 30 days after receipt of the auditor's report(s) or 9 months after the end of the fiscal year, whichever comes first, in accordance with the regulation found in the Uniform Guidance 2 CFR 200.512(a). Condition Found: For the fiscal year ended September 30, 2022, the Village did not submit the data collection form to the Federal Clearinghouse by the required due date of June 30, 2023, in accordance with the federal requirements. In addition, due to the late issuance of the 2023 fiscal year audit, the submission deadline for FY 2023 of June 30, 2024 has passed and as such, the Village did not meet the submission deadline. Cause: The Village fell behind in completing its financial reporting duties due in large part to turnover in personnel. As such, financial reporting fell behind. Effect: The Village is not in compliance with federal requirements. Questioned Costs/Basis: N/A Context: One out of one required submissions for FY 2022 and future submissions applicable to FY 2023. Repeat Finding: Yes Recommendation: We recommend the Village submit the data collection form within the time frame required by the Uniform Guidance. View of Responsible Officials: See Corrective Action Plan.
2023-003 All Federal Programs - Compliance - Data Collection Form Criteria: The audit package and the data collection form shall be submitted to the Federal Audit Clearinghouse 30 days after receipt of the auditor's report(s) or 9 months after the end of the fiscal year, whichever comes first, in accordance with the regulation found in the Uniform Guidance 2 CFR 200.512(a). Condition Found: For the fiscal year ended September 30, 2022, the Village did not submit the data collection form to the Federal Clearinghouse by the required due date of June 30, 2023, in accordance with the federal requirements. In addition, due to the late issuance of the 2023 fiscal year audit, the submission deadline for FY 2023 of June 30, 2024 has passed and as such, the Village did not meet the submission deadline. Cause: The Village fell behind in completing its financial reporting duties due in large part to turnover in personnel. As such, financial reporting fell behind. Effect: The Village is not in compliance with federal requirements. Questioned Costs/Basis: N/A Context: One out of one required submissions for FY 2022 and future submissions applicable to FY 2023. Repeat Finding: Yes Recommendation: We recommend the Village submit the data collection form within the time frame required by the Uniform Guidance. View of Responsible Officials: See Corrective Action Plan.
2023-007 All Federal Programs - Compliance - Data Collection Form Criteria: The audit package and the data collection form shall be submitted to the Federal Audit Clearinghouse 30 days after receipt of the auditor's report(s), or 9 months after the end of the fiscal year —whichever comes first in accordance with the regulation found in the Uniform Guidance 2 CFR 200.512(a). Condition Found: The County did not submit the data collection form to the Federal Clearinghouse Single Audit by the required due date, June 30, 2024, in accordance with the federal requirements. Effect: The County is not in compliance with federal requirements. Cause: The County Auditor retired and the position was vacant for several months. Questioned Costs/Basis: N/A Context: One out of one required submissions for FY 2023 due June 30, 2024. Repeat Finding: No Recommendation: We recommend the County submit the data collection form upon completion of the audit for the fiscal year ended September 30, 2023. View of responsible officials: See Corrective Action Plan.
2023-007 All Federal Programs - Compliance - Data Collection Form Criteria: The audit package and the data collection form shall be submitted to the Federal Audit Clearinghouse 30 days after receipt of the auditor's report(s), or 9 months after the end of the fiscal year —whichever comes first in accordance with the regulation found in the Uniform Guidance 2 CFR 200.512(a). Condition Found: The County did not submit the data collection form to the Federal Clearinghouse Single Audit by the required due date, June 30, 2024, in accordance with the federal requirements. Effect: The County is not in compliance with federal requirements. Cause: The County Auditor retired and the position was vacant for several months. Questioned Costs/Basis: N/A Context: One out of one required submissions for FY 2023 due June 30, 2024. Repeat Finding: No Recommendation: We recommend the County submit the data collection form upon completion of the audit for the fiscal year ended September 30, 2023. View of responsible officials: See Corrective Action Plan.
2023-007 All Federal Programs - Compliance - Data Collection Form Criteria: The audit package and the data collection form shall be submitted to the Federal Audit Clearinghouse 30 days after receipt of the auditor's report(s), or 9 months after the end of the fiscal year —whichever comes first in accordance with the regulation found in the Uniform Guidance 2 CFR 200.512(a). Condition Found: The County did not submit the data collection form to the Federal Clearinghouse Single Audit by the required due date, June 30, 2024, in accordance with the federal requirements. Effect: The County is not in compliance with federal requirements. Cause: The County Auditor retired and the position was vacant for several months. Questioned Costs/Basis: N/A Context: One out of one required submissions for FY 2023 due June 30, 2024. Repeat Finding: No Recommendation: We recommend the County submit the data collection form upon completion of the audit for the fiscal year ended September 30, 2023. View of responsible officials: See Corrective Action Plan.
2023-007 All Federal Programs - Compliance - Data Collection Form Criteria: The audit package and the data collection form shall be submitted to the Federal Audit Clearinghouse 30 days after receipt of the auditor's report(s), or 9 months after the end of the fiscal year —whichever comes first in accordance with the regulation found in the Uniform Guidance 2 CFR 200.512(a). Condition Found: The County did not submit the data collection form to the Federal Clearinghouse Single Audit by the required due date, June 30, 2024, in accordance with the federal requirements. Effect: The County is not in compliance with federal requirements. Cause: The County Auditor retired and the position was vacant for several months. Questioned Costs/Basis: N/A Context: One out of one required submissions for FY 2023 due June 30, 2024. Repeat Finding: No Recommendation: We recommend the County submit the data collection form upon completion of the audit for the fiscal year ended September 30, 2023. View of responsible officials: See Corrective Action Plan.
2023-007 All Federal Programs - Compliance - Data Collection Form Criteria: The audit package and the data collection form shall be submitted to the Federal Audit Clearinghouse 30 days after receipt of the auditor's report(s), or 9 months after the end of the fiscal year —whichever comes first in accordance with the regulation found in the Uniform Guidance 2 CFR 200.512(a). Condition Found: The County did not submit the data collection form to the Federal Clearinghouse Single Audit by the required due date, June 30, 2024, in accordance with the federal requirements. Effect: The County is not in compliance with federal requirements. Cause: The County Auditor retired and the position was vacant for several months. Questioned Costs/Basis: N/A Context: One out of one required submissions for FY 2023 due June 30, 2024. Repeat Finding: No Recommendation: We recommend the County submit the data collection form upon completion of the audit for the fiscal year ended September 30, 2023. View of responsible officials: See Corrective Action Plan.