2022-007: Internal Control over Compliance with Reporting Requirements Program: U.S. Department of Housing and Urban Development AL Number: 14.195 AL Name: Section 8 Housing Assistance Payments Program Grant Award Numbers under the Uniform Guidance Requirements: Pass-Through Entity Award Period City of Milwaukee Housing Authority February 4, 2009 through February 4, 2024 City of Milwaukee Housing Authority January 27, 2014 through January 27, 2029 City of Madison Housing Authority June 1, 2016 through May 31, 2031 City of Madison Housing Authority June 20, 2018 through June 20, 2033 Dane County Housing Authority June 1, 2016 through May 29, 2031 Dane County Housing Authority June 20, 2018 through June 20, 2033 Milwaukee County Housing July 15, 2011 through July 15, 2026 Chicago Housing Authority March 1, 2012 through February 28, 2041 Chicago Housing Authority March 1, 2012 through March 31, 2043 Chicago Housing Authority April 1, 2013 through March 31, 2044 Chicago Housing Authority August 27, 2014 through July 31, 2044 Chicago Housing Authority January 1, 2016 through December 31, 2035 Chicago Housing Authority January 9, 2020 through December 31, 2034 Chicago Housing Authority January 23, 2020 through December 31, 2034 Chicago Housing Authority March 1, 2020 through February 28, 2050 Program: U.S. Department of Housing and Urban Development AL Number: 14.249 AL Name: Section 8 Moderate Rehabilitation Single Room Occupancy Grant Award Numbers under the Uniform Guidance Requirements: Pass-Through Entity Award Period Chicago Housing Authority March 12, 2020 through March 13, 2022 Chicago Housing Authority December 17, 2020 through December 16, 2022 Program: U.S. Department of Housing and Urban Development AL Number: 14.239 AL Name: Home Investment Partnerships Program Grant Award Numbers under the Uniform Guidance Requirements: Pass-Through Entity Award Period City of Chicago April 22, 2019 through April 21, 2034 City of Chicago June 15, 1993 through July 13, 2033 City of Chicago October 3, 2003 through July 2050 Illinois Housing Development Authority January 16, 1997 through January 16, 2027 City of Milwaukee April 17, 2008 through April 21, 2028 City of Milwaukee November 1, 2017 through October 31, 2051 City of Milwaukee August 21, 2020 through August 20, 2040 Program: U.S. Department of Housing and Urban Development AL Number: 14.181 AL Name: Supportive Housing for Persons with Disabilities (Section 811) Grant Award Numbers under the Uniform Guidance Requirements: Pass-Through Entity Award Period City of Chicago January 1, 2003 through January 1, 2043 City of Chicago March 30, 2007 through March 30, 2039 Program: U.S. Department of State AL Number: 19.016 AL Name: Iraq Assistance Program Grant Award Numbers Under the Uniform Guidance Requirements: Direct Award Number Award Period SLMAQM19GR2288 September 29, 2019 through June 30,2022 Program: U.S. Department of State AL Number: 19.518 AL Name: Overseas Refugee Assistance Program for Western Hemisphere Grant Award Numbers Under the Uniform Guidance Requirements: Direct Award Number Award Period SPRMCO20CA0209 September 20, 2020 through September 29, 2021 N/A September 20, 2021 through September 29, 2022 Program: U.S. Department of Veterans Affairs AL Number: 64.033 AL Name: VA Supportive Services for Veteran Families Program Grant Award Numbers under the Uniform Guidance Requirements: Direct Award Number Award Period SPRMCO19CA0226 December 1, 2020 through June 30, 2022 N/A December 1, 2020 through June 30, 2022 N/A February 1, 2021 through September 30, 2022 SPRMCO20CA0209 October 1, 2019 through September 30, 2022 Criteria ? CFR ?200.303 Internal Controls, section (a) states the Organization must establish and maintain effective internal control over federal awards that provides reasonable assurance that the Organization is managing the federal awards in compliance with federal statutes, regulations and terms and conditions of the federal award. Management is responsible for establishing and maintaining a system of internal control that should include controls over its reporting process. 2 CFR section 200.512(a) states that the data collection form and reporting package must be submitted the earlier of 30 calendar days after receipt of the auditor?s reports or nine months after the end of the audit period to the Federal Audit Clearinghouse (FAC). If the due date falls on a Saturday, Sunday, or Federal holiday, the reporting package is due the next business day. The Uniform Guidance does not have a provision addressing whether the cognizant or oversight agencies may extend due dates. Condition ? During the fiscal year, we noted that the Organization failed to submit the data collection form and reporting package to FAC on a timely basis. Cause ? Policies and procedures were not appropriately adhered to in certain instances to ensure timely submission of required reports to federal funding source. Questioned Costs ? There are no questioned costs as the items outlined above are internal control related matters and not matters related to the accuracy of the information reported to the awarding agency in the financial reports. Effect - Failure to properly track all reporting submission deadlines could lead to delayed funding. Repeat Finding - This finding is not a repeat finding. Recommendation - We recommend management adhere to its documented policies and procedures and the documented instructions for reporting requirements contained within grant agreements to ensure that the required reports are properly submitted to the federal government on a timely basis. Further, we recommend management implement a policy of formally tracking all required reports and submission deadlines to address the delayed submissions identified above. Views of Responsible Officials - Management agrees with the finding and takes responsibility to comply with reporting requirements. Management plans to adhere to documented policies and procedures and documented instructions for reporting requirements contained within grant agreements to ensure that the required reports are properly submitted to the federal government on a timely basis.
2022 ? 001 Late Audit Submission Funding agency: U.S. Department of Treasury Title: Coronavirus State and Local Fiscal Recovery Fund and National Infrastructure Investments Discretionary Grant Program AL number: 21.027 and 20.933 Criteria or Specific Requirement: 2 CFR section 200.512(a) requires the reporting package and data collection form be submitted to the Federal Audit Clearinghouse the earlier of 30 calendar days after the reports are received from auditors or nine months after the end of the audit period. Condition: The fiscal year audit and reporting package is being submitted after the required due date. Context: We reviewed the audit submission date in comparison to the required due date. Questioned Costs: To be determined by grantor. Effect: There is a potential for suspension or cessation of federal and/or state funding. Cause: The ongoing COVID-19 pandemic caused delays that lead to the audit missing the required deadline. Repeat: No Auditor's Recommendation: The City and the audit firm should work together to take the necessary steps to ensure that the audited financial statements are submitted within the required timeframe. View of Responsible Officials: The City of Kalispell will work with Wipfli audit firm to ensure the audited financial statements are submitted to the Federal Audit Clearinghouse the earlier of 30 calendar days after the reports are received from the auditors or nine months after the end of the audit period
2022 ? 001 Late Audit Submission Funding agency: U.S. Department of Treasury Title: Coronavirus State and Local Fiscal Recovery Fund and National Infrastructure Investments Discretionary Grant Program AL number: 21.027 and 20.933 Criteria or Specific Requirement: 2 CFR section 200.512(a) requires the reporting package and data collection form be submitted to the Federal Audit Clearinghouse the earlier of 30 calendar days after the reports are received from auditors or nine months after the end of the audit period. Condition: The fiscal year audit and reporting package is being submitted after the required due date. Context: We reviewed the audit submission date in comparison to the required due date. Questioned Costs: To be determined by grantor. Effect: There is a potential for suspension or cessation of federal and/or state funding. Cause: The ongoing COVID-19 pandemic caused delays that lead to the audit missing the required deadline. Repeat: No Auditor's Recommendation: The City and the audit firm should work together to take the necessary steps to ensure that the audited financial statements are submitted within the required timeframe. View of Responsible Officials: The City of Kalispell will work with Wipfli audit firm to ensure the audited financial statements are submitted to the Federal Audit Clearinghouse the earlier of 30 calendar days after the reports are received from the auditors or nine months after the end of the audit period
Criteria: 2 CFR Section 200.512 (a)(1) states that Idaho Harm Reduction Project?s single audit must be completed and the data collection form must be submitted nine months after the end of the audit period. Condition: The Organization did not complete and submit its single audit within nine months after the end of the audit period. Cause: The Organization does not have a proper internal control structure in place to complete its single audit requirement in a timely manner. Effect: Users of the financial statements do not have timely access to the Organization?s financial information. Questioned Costs: None. Recommendation: Management should develop a review process to ensure that the financial information is recorded appropriately in accordance with generally accepted accounting principles, is properly reconciled and recorded at year-end in a timely manner, and audits are completed in a timely manner in accordance with 2 CFR Section 200.512. Views of Responsible Officials: Management will work to develop the proper procedures to ensure that balances are appropriately reconciled at year-end and recorded in accordance with generally accepted accounting principles, so the reporting requirements in 2 CFR Section 200.512 are met.
Finding Reference 2022-002 Federal Agency: US Department of the Treasury Pass-through the Puerto Rico Department of the Treasury US Department of Homeland Security Pass-through the Puerto Rico Central Office for Recovery, Reconstruction and Resiliency (COR3) Federal Program: All Federal Programs Compliance Requirement: Reporting Type of Finding: Significant Deficiency (SD) and Instance of Noncompliance (NC) No similar finding was noted during prior year audit. Statement of Condition The Data Collection Form and the Reporting Package for the year ended June 30, 2022 was not timely submitted to the federal government. The Data Collection Form and the Reporting Package must be submitted by the auditee within the earlier of 30-day after the receipt of the auditors? reports or nine (9) months after the end of the audit period, unless a longer period is agreed to in advance by the cognizant or oversight agency for audit. No extension from the cognizant or oversight agency was noted. Criteria The Uniform Guidance 2 CFR Section 200.512(a) requires the audit to be completed and the reporting package and data collection form to be submitted to the Federal Audit Clearinghouse (?FAC?) nine months after the end of the audit period. Cause of Condition The Center has not been able to provide the necessary information for the preparation of the single audit report on a timely basis in order to complete its reporting requirement for the fiscal year ended on June 30, 2022. Effect of Condition The Center is not complying with the reporting requirements set forth by federal regulations, which could affect the future of its federal grants awarding process. Questioned Costs None Recommendation The Center should adopt policies and procedures to ensure that the annual audit is performed and submitted in a timely manner. View of Responsible Officials and Planned Corrective Actions The Center agrees with the finding and recommendation will be implemented.
Finding Reference 2022-002 Federal Agency: US Department of the Treasury Pass-through the Puerto Rico Department of the Treasury US Department of Homeland Security Pass-through the Puerto Rico Central Office for Recovery, Reconstruction and Resiliency (COR3) Federal Program: All Federal Programs Compliance Requirement: Reporting Type of Finding: Significant Deficiency (SD) and Instance of Noncompliance (NC) No similar finding was noted during prior year audit. Statement of Condition The Data Collection Form and the Reporting Package for the year ended June 30, 2022 was not timely submitted to the federal government. The Data Collection Form and the Reporting Package must be submitted by the auditee within the earlier of 30-day after the receipt of the auditors? reports or nine (9) months after the end of the audit period, unless a longer period is agreed to in advance by the cognizant or oversight agency for audit. No extension from the cognizant or oversight agency was noted. Criteria The Uniform Guidance 2 CFR Section 200.512(a) requires the audit to be completed and the reporting package and data collection form to be submitted to the Federal Audit Clearinghouse (?FAC?) nine months after the end of the audit period. Cause of Condition The Center has not been able to provide the necessary information for the preparation of the single audit report on a timely basis in order to complete its reporting requirement for the fiscal year ended on June 30, 2022. Effect of Condition The Center is not complying with the reporting requirements set forth by federal regulations, which could affect the future of its federal grants awarding process. Questioned Costs None Recommendation The Center should adopt policies and procedures to ensure that the annual audit is performed and submitted in a timely manner. View of Responsible Officials and Planned Corrective Actions The Center agrees with the finding and recommendation will be implemented.
2022-003 Late Submission Federal Program Information: Funding agency: U.S. Department of Education Title: Elementary and Secondary School Emergency Relief (ESSER) Fund CFDA number: 84.425D and 84.425U Award year and number: 2021 Criteria or Specific Requirement: 2 CFR section 200.512(a) requires the reporting package and data collection form be submitted to the Federal Audit Clearinghouse the earlier of 30 calendar days after the reports are received from auditors or nine months after the end of the audit period. Condition: The fiscal year audit and reporting package is being submitted after the required due date. Context: We reviewed the audit submission date in comparison to the required due date. Questioned Costs: To be determined by grantor Effect: There is a potential for suspension or cessation of federal and/or state funding. Cause: The ongoing Covid-19 pandemic caused a delay in the audit and as such the required deadline could not be met. Repeat: No Auditor's Recommendations: The District should take steps to ensure that its financial records are maintained on a current basis, reconciled timely, and audited within nine months after year end. View of Responsible Officials: The District is working with the auditors to ensure that the 2023 financial statement audit is submitted on time.
2022-003 Late Submission Federal Program Information: Funding agency: U.S. Department of Education Title: Elementary and Secondary School Emergency Relief (ESSER) Fund CFDA number: 84.425D and 84.425U Award year and number: 2021 Criteria or Specific Requirement: 2 CFR section 200.512(a) requires the reporting package and data collection form be submitted to the Federal Audit Clearinghouse the earlier of 30 calendar days after the reports are received from auditors or nine months after the end of the audit period. Condition: The fiscal year audit and reporting package is being submitted after the required due date. Context: We reviewed the audit submission date in comparison to the required due date. Questioned Costs: To be determined by grantor Effect: There is a potential for suspension or cessation of federal and/or state funding. Cause: The ongoing Covid-19 pandemic caused a delay in the audit and as such the required deadline could not be met. Repeat: No Auditor's Recommendations: The District should take steps to ensure that its financial records are maintained on a current basis, reconciled timely, and audited within nine months after year end. View of Responsible Officials: The District is working with the auditors to ensure that the 2023 financial statement audit is submitted on time.
New Kensington Community Development Corporation (?NKCDC?) failed to submit the Single Audit reporting package and data collection form to the Federal Audit Clearinghouse by the required due date - the earlier of 30 days after receipt of the auditor?s report(s), or nine months after the end of the period. Condition and Context The federal reporting deadline for the Single Audit reporting package was March 31, 2023; however, NKCDC did not submit its Single Audit Reporting Package by that date. Criteria 2 CFR 200.512 states, ?The audit must be completed and the data collection form, if applicable?.. must be submitted within the earlier of 30 calendar days after receipt of the auditor?s report, or nine months after the end of the audit period?. Cause As a result of the COVID-19 pandemic, financial constraints, and corresponding staffing challenges, the accounting and finance team at NKCDC were unable to complete the required audits on a timely basis. At the same time, the accounting and finance team were faced with other administrative and operational matters requiring immediate attention to help ensure NKCDC remained operational. The financial and staffing constraints resulted in the late submissions of the Single Audit reporting package. Effect or Potential Effect Lateness in reporting could result in a lack of up to date information provided to federal agencies and potential impacts on grant funding. Recommendation We recommend that management implements processes and procedures to identify the required deadlines and related controls to ensure compliance with the deadlines. Views of Responsible Officials Management agrees with the finding above. Management will review the existing accounting policies and procedures and implement additional controls to validate timely submission of reports.
New Kensington Community Development Corporation (?NKCDC?) failed to submit the Single Audit reporting package and data collection form to the Federal Audit Clearinghouse by the required due date - the earlier of 30 days after receipt of the auditor?s report(s), or nine months after the end of the period. Condition and Context The federal reporting deadline for the Single Audit reporting package was March 31, 2023; however, NKCDC did not submit its Single Audit Reporting Package by that date. Criteria 2 CFR 200.512 states, ?The audit must be completed and the data collection form, if applicable?.. must be submitted within the earlier of 30 calendar days after receipt of the auditor?s report, or nine months after the end of the audit period?. Cause As a result of the COVID-19 pandemic, financial constraints, and corresponding staffing challenges, the accounting and finance team at NKCDC were unable to complete the required audits on a timely basis. At the same time, the accounting and finance team were faced with other administrative and operational matters requiring immediate attention to help ensure NKCDC remained operational. The financial and staffing constraints resulted in the late submissions of the Single Audit reporting package. Effect or Potential Effect Lateness in reporting could result in a lack of up to date information provided to federal agencies and potential impacts on grant funding. Recommendation We recommend that management implements processes and procedures to identify the required deadlines and related controls to ensure compliance with the deadlines. Views of Responsible Officials Management agrees with the finding above. Management will review the existing accounting policies and procedures and implement additional controls to validate timely submission of reports.
New Kensington Community Development Corporation (?NKCDC?) failed to submit the Single Audit reporting package and data collection form to the Federal Audit Clearinghouse by the required due date - the earlier of 30 days after receipt of the auditor?s report(s), or nine months after the end of the period. Condition and Context The federal reporting deadline for the Single Audit reporting package was March 31, 2023; however, NKCDC did not submit its Single Audit Reporting Package by that date. Criteria 2 CFR 200.512 states, ?The audit must be completed and the data collection form, if applicable?.. must be submitted within the earlier of 30 calendar days after receipt of the auditor?s report, or nine months after the end of the audit period?. Cause As a result of the COVID-19 pandemic, financial constraints, and corresponding staffing challenges, the accounting and finance team at NKCDC were unable to complete the required audits on a timely basis. At the same time, the accounting and finance team were faced with other administrative and operational matters requiring immediate attention to help ensure NKCDC remained operational. The financial and staffing constraints resulted in the late submissions of the Single Audit reporting package. Effect or Potential Effect Lateness in reporting could result in a lack of up to date information provided to federal agencies and potential impacts on grant funding. Recommendation We recommend that management implements processes and procedures to identify the required deadlines and related controls to ensure compliance with the deadlines. Views of Responsible Officials Management agrees with the finding above. Management will review the existing accounting policies and procedures and implement additional controls to validate timely submission of reports.
New Kensington Community Development Corporation (?NKCDC?) failed to submit the Single Audit reporting package and data collection form to the Federal Audit Clearinghouse by the required due date - the earlier of 30 days after receipt of the auditor?s report(s), or nine months after the end of the period. Condition and Context The federal reporting deadline for the Single Audit reporting package was March 31, 2023; however, NKCDC did not submit its Single Audit Reporting Package by that date. Criteria 2 CFR 200.512 states, ?The audit must be completed and the data collection form, if applicable?.. must be submitted within the earlier of 30 calendar days after receipt of the auditor?s report, or nine months after the end of the audit period?. Cause As a result of the COVID-19 pandemic, financial constraints, and corresponding staffing challenges, the accounting and finance team at NKCDC were unable to complete the required audits on a timely basis. At the same time, the accounting and finance team were faced with other administrative and operational matters requiring immediate attention to help ensure NKCDC remained operational. The financial and staffing constraints resulted in the late submissions of the Single Audit reporting package. Effect or Potential Effect Lateness in reporting could result in a lack of up to date information provided to federal agencies and potential impacts on grant funding. Recommendation We recommend that management implements processes and procedures to identify the required deadlines and related controls to ensure compliance with the deadlines. Views of Responsible Officials Management agrees with the finding above. Management will review the existing accounting policies and procedures and implement additional controls to validate timely submission of reports.
New Kensington Community Development Corporation (?NKCDC?) failed to submit the Single Audit reporting package and data collection form to the Federal Audit Clearinghouse by the required due date - the earlier of 30 days after receipt of the auditor?s report(s), or nine months after the end of the period. Condition and Context The federal reporting deadline for the Single Audit reporting package was March 31, 2023; however, NKCDC did not submit its Single Audit Reporting Package by that date. Criteria 2 CFR 200.512 states, ?The audit must be completed and the data collection form, if applicable?.. must be submitted within the earlier of 30 calendar days after receipt of the auditor?s report, or nine months after the end of the audit period?. Cause As a result of the COVID-19 pandemic, financial constraints, and corresponding staffing challenges, the accounting and finance team at NKCDC were unable to complete the required audits on a timely basis. At the same time, the accounting and finance team were faced with other administrative and operational matters requiring immediate attention to help ensure NKCDC remained operational. The financial and staffing constraints resulted in the late submissions of the Single Audit reporting package. Effect or Potential Effect Lateness in reporting could result in a lack of up to date information provided to federal agencies and potential impacts on grant funding. Recommendation We recommend that management implements processes and procedures to identify the required deadlines and related controls to ensure compliance with the deadlines. Views of Responsible Officials Management agrees with the finding above. Management will review the existing accounting policies and procedures and implement additional controls to validate timely submission of reports.
New Kensington Community Development Corporation (?NKCDC?) failed to submit the Single Audit reporting package and data collection form to the Federal Audit Clearinghouse by the required due date - the earlier of 30 days after receipt of the auditor?s report(s), or nine months after the end of the period. Condition and Context The federal reporting deadline for the Single Audit reporting package was March 31, 2023; however, NKCDC did not submit its Single Audit Reporting Package by that date. Criteria 2 CFR 200.512 states, ?The audit must be completed and the data collection form, if applicable?.. must be submitted within the earlier of 30 calendar days after receipt of the auditor?s report, or nine months after the end of the audit period?. Cause As a result of the COVID-19 pandemic, financial constraints, and corresponding staffing challenges, the accounting and finance team at NKCDC were unable to complete the required audits on a timely basis. At the same time, the accounting and finance team were faced with other administrative and operational matters requiring immediate attention to help ensure NKCDC remained operational. The financial and staffing constraints resulted in the late submissions of the Single Audit reporting package. Effect or Potential Effect Lateness in reporting could result in a lack of up to date information provided to federal agencies and potential impacts on grant funding. Recommendation We recommend that management implements processes and procedures to identify the required deadlines and related controls to ensure compliance with the deadlines. Views of Responsible Officials Management agrees with the finding above. Management will review the existing accounting policies and procedures and implement additional controls to validate timely submission of reports.
New Kensington Community Development Corporation (?NKCDC?) failed to submit the Single Audit reporting package and data collection form to the Federal Audit Clearinghouse by the required due date - the earlier of 30 days after receipt of the auditor?s report(s), or nine months after the end of the period. Condition and Context The federal reporting deadline for the Single Audit reporting package was March 31, 2023; however, NKCDC did not submit its Single Audit Reporting Package by that date. Criteria 2 CFR 200.512 states, ?The audit must be completed and the data collection form, if applicable?.. must be submitted within the earlier of 30 calendar days after receipt of the auditor?s report, or nine months after the end of the audit period?. Cause As a result of the COVID-19 pandemic, financial constraints, and corresponding staffing challenges, the accounting and finance team at NKCDC were unable to complete the required audits on a timely basis. At the same time, the accounting and finance team were faced with other administrative and operational matters requiring immediate attention to help ensure NKCDC remained operational. The financial and staffing constraints resulted in the late submissions of the Single Audit reporting package. Effect or Potential Effect Lateness in reporting could result in a lack of up to date information provided to federal agencies and potential impacts on grant funding. Recommendation We recommend that management implements processes and procedures to identify the required deadlines and related controls to ensure compliance with the deadlines. Views of Responsible Officials Management agrees with the finding above. Management will review the existing accounting policies and procedures and implement additional controls to validate timely submission of reports.
Criteria: Per Title 2 CFR 200.512(d), the data collection form must be submitted within the earlier of 30 calendar days after receipt of the auditors' report, or nine months after the end of the audit report. Condition: The data collection form for the audit of the year ended June 30, 2021 was due March 31, 2022, but was not submitted until July 21, 2022, or 112 days late. Questioned Costs: None. Context: The data collection form submission must include an attachment of the annual audit report of an independent auditor. As of June 2022, the auditor had not completed the audit in accordance with his agreement with the District. The District fired the auditor and hired a new firm to complete the audit, but the deadline had already passed. Effect: The prior year audit and data collection form were not submitted before the deadline. Cause: The data collection form could not be submitted without the audited financial statements. The firm hired to perform the audit failed to do so. They were fired in June 2022, after the submission deadline. The new firm completed the audit and the data collection form was filed on July 21, 2022. Recommendation: We recommend that all required filings be submitted timely according to the Single Audit Act of 1984 and Title 2, U.S. Code of Federal Regulations Guidelines. Management's Response: A new firm has been engaged to perform the District's audits. This will allow filings to be made before the deadline.
Criteria: Per Title 2 CFR 200.512(d), the data collection form must be submitted within the earlier of 30 calendar days after receipt of the auditors' report, or nine months after the end of the audit report. Condition: The data collection form for the audit of the year ended June 30, 2021 was due March 31, 2022, but was not submitted until July 21, 2022, or 112 days late. Questioned Costs: None. Context: The data collection form submission must include an attachment of the annual audit report of an independent auditor. As of June 2022, the auditor had not completed the audit in accordance with his agreement with the District. The District fired the auditor and hired a new firm to complete the audit, but the deadline had already passed. Effect: The prior year audit and data collection form were not submitted before the deadline. Cause: The data collection form could not be submitted without the audited financial statements. The firm hired to perform the audit failed to do so. They were fired in June 2022, after the submission deadline. The new firm completed the audit and the data collection form was filed on July 21, 2022. Recommendation: We recommend that all required filings be submitted timely according to the Single Audit Act of 1984 and Title 2, U.S. Code of Federal Regulations Guidelines. Management's Response: A new firm has been engaged to perform the District's audits. This will allow filings to be made before the deadline.
Criteria: Per Title 2 CFR 200.512(d), the data collection form must be submitted within the earlier of 30 calendar days after receipt of the auditors' report, or nine months after the end of the audit report. Condition: The data collection form for the audit of the year ended June 30, 2021 was due March 31, 2022, but was not submitted until July 21, 2022, or 112 days late. Questioned Costs: None. Context: The data collection form submission must include an attachment of the annual audit report of an independent auditor. As of June 2022, the auditor had not completed the audit in accordance with his agreement with the District. The District fired the auditor and hired a new firm to complete the audit, but the deadline had already passed. Effect: The prior year audit and data collection form were not submitted before the deadline. Cause: The data collection form could not be submitted without the audited financial statements. The firm hired to perform the audit failed to do so. They were fired in June 2022, after the submission deadline. The new firm completed the audit and the data collection form was filed on July 21, 2022. Recommendation: We recommend that all required filings be submitted timely according to the Single Audit Act of 1984 and Title 2, U.S. Code of Federal Regulations Guidelines. Management's Response: A new firm has been engaged to perform the District's audits. This will allow filings to be made before the deadline.
2022-002 Audit Submitted Late to Federal Clearinghouse (noncompliance) Condition: The audit and Data Collection Form was not submitted to the Federal Audit Clearinghouse (FAC) by the March 31, 2023 deadline. Criteria: 2 CFR 200.512 requires federal award recipients to complete the Data Collection Form and submit a copy of their audit to the Federal Audit Clearinghouse within the earlier of 30 days after receipt of the auditor?s reports or nine months after the end of the audit period. Cause: The organization switched financial officers during the fiscal year which prevented the organization to prepare for their audit in time to meet the federal deadline. Effect: Federal oversight agencies did not receive timely information regarding this recipient. They were not able to conduct their oversight responsibilities in a timely manner. Questioned costs: Not applicable. Auditor?s Recommendation: The organization should consider preparing for and starting the audit process in the late summer or fall in order to have plenty of time to meet the federal deadline. Views of Responsible Officials: To ensure audits get submitted in a timely manner to the Federal Audit Clearinghouse, TLS? current financial officer will start compiling all necessary documentation and schedule an independent audit in late summer or early fall. This will allow TLS to meet the required deadlines.
2022-003 Late Audit Submission Programs: Impact Aid, Covid 19 - Elementary & Secondary School Emergency Relief Federal Assistance #: 84.041, 84.425 Federal Agency: U.S. Department of Education Grantor Number: N/A Questioned Costs: N/A Type of Finding: Noncompliance, material weakness Compliance Requirement: L. Reporting CONDITION The District did not submit their audit for the fiscal year ending June 30, 2022, timely. The audit was submitted June 16, 2023, which was 77 days past the March 31, 2023 deadline. CRITERIA 2 CFR ? 200.512(a) provides, in part: "The audit must be completed and the data collection form ... must be submitted within the earlier of 30 calendar days after receipt of the auditor's report(s), or nine months after the end of the audit period." 2 CFR ? 200.520 provides, in part: "That to qualify as a low-risk auditee and be eligible for reduced audit coverage the following condition must be met: Single audits were performed on an annual basis in accordance with the provisions of this Subpart, including submitting the data collection form and the reporting package to the FAC within the timeframe specified in ? 200.512." CAUSE The District did not have proper procedures in place to ensure that the audit was completed and submitted within the designated timeframe. EFFECT Not making all audit documentation available in a timely manner resulted in the audit and data collection form submissions to be late and, therefore, not available to the public within the required timeframe. This late submission also excludes the District from qualifying as a low-risk auditee. RECOMMENDATION The District should implement procedures to ensure that all audit documentation is available for audit in a timely manner and the audit report is completed and submitted within the appropriate timeframe.
2022-003 Late Audit Submission Programs: Impact Aid, Covid 19 - Elementary & Secondary School Emergency Relief Federal Assistance #: 84.041, 84.425 Federal Agency: U.S. Department of Education Grantor Number: N/A Questioned Costs: N/A Type of Finding: Noncompliance, material weakness Compliance Requirement: L. Reporting CONDITION The District did not submit their audit for the fiscal year ending June 30, 2022, timely. The audit was submitted June 16, 2023, which was 77 days past the March 31, 2023 deadline. CRITERIA 2 CFR ? 200.512(a) provides, in part: "The audit must be completed and the data collection form ... must be submitted within the earlier of 30 calendar days after receipt of the auditor's report(s), or nine months after the end of the audit period." 2 CFR ? 200.520 provides, in part: "That to qualify as a low-risk auditee and be eligible for reduced audit coverage the following condition must be met: Single audits were performed on an annual basis in accordance with the provisions of this Subpart, including submitting the data collection form and the reporting package to the FAC within the timeframe specified in ? 200.512." CAUSE The District did not have proper procedures in place to ensure that the audit was completed and submitted within the designated timeframe. EFFECT Not making all audit documentation available in a timely manner resulted in the audit and data collection form submissions to be late and, therefore, not available to the public within the required timeframe. This late submission also excludes the District from qualifying as a low-risk auditee. RECOMMENDATION The District should implement procedures to ensure that all audit documentation is available for audit in a timely manner and the audit report is completed and submitted within the appropriate timeframe.
2022-003 Late Audit Submission Programs: Impact Aid, Covid 19 - Elementary & Secondary School Emergency Relief Federal Assistance #: 84.041, 84.425 Federal Agency: U.S. Department of Education Grantor Number: N/A Questioned Costs: N/A Type of Finding: Noncompliance, material weakness Compliance Requirement: L. Reporting CONDITION The District did not submit their audit for the fiscal year ending June 30, 2022, timely. The audit was submitted June 16, 2023, which was 77 days past the March 31, 2023 deadline. CRITERIA 2 CFR ? 200.512(a) provides, in part: "The audit must be completed and the data collection form ... must be submitted within the earlier of 30 calendar days after receipt of the auditor's report(s), or nine months after the end of the audit period." 2 CFR ? 200.520 provides, in part: "That to qualify as a low-risk auditee and be eligible for reduced audit coverage the following condition must be met: Single audits were performed on an annual basis in accordance with the provisions of this Subpart, including submitting the data collection form and the reporting package to the FAC within the timeframe specified in ? 200.512." CAUSE The District did not have proper procedures in place to ensure that the audit was completed and submitted within the designated timeframe. EFFECT Not making all audit documentation available in a timely manner resulted in the audit and data collection form submissions to be late and, therefore, not available to the public within the required timeframe. This late submission also excludes the District from qualifying as a low-risk auditee. RECOMMENDATION The District should implement procedures to ensure that all audit documentation is available for audit in a timely manner and the audit report is completed and submitted within the appropriate timeframe.
2022-003 Late Audit Submission Programs: Impact Aid, Covid 19 - Elementary & Secondary School Emergency Relief Federal Assistance #: 84.041, 84.425 Federal Agency: U.S. Department of Education Grantor Number: N/A Questioned Costs: N/A Type of Finding: Noncompliance, material weakness Compliance Requirement: L. Reporting CONDITION The District did not submit their audit for the fiscal year ending June 30, 2022, timely. The audit was submitted June 16, 2023, which was 77 days past the March 31, 2023 deadline. CRITERIA 2 CFR ? 200.512(a) provides, in part: "The audit must be completed and the data collection form ... must be submitted within the earlier of 30 calendar days after receipt of the auditor's report(s), or nine months after the end of the audit period." 2 CFR ? 200.520 provides, in part: "That to qualify as a low-risk auditee and be eligible for reduced audit coverage the following condition must be met: Single audits were performed on an annual basis in accordance with the provisions of this Subpart, including submitting the data collection form and the reporting package to the FAC within the timeframe specified in ? 200.512." CAUSE The District did not have proper procedures in place to ensure that the audit was completed and submitted within the designated timeframe. EFFECT Not making all audit documentation available in a timely manner resulted in the audit and data collection form submissions to be late and, therefore, not available to the public within the required timeframe. This late submission also excludes the District from qualifying as a low-risk auditee. RECOMMENDATION The District should implement procedures to ensure that all audit documentation is available for audit in a timely manner and the audit report is completed and submitted within the appropriate timeframe.
2022-003 Late Audit Submission Programs: Impact Aid, Covid 19 - Elementary & Secondary School Emergency Relief Federal Assistance #: 84.041, 84.425 Federal Agency: U.S. Department of Education Grantor Number: N/A Questioned Costs: N/A Type of Finding: Noncompliance, material weakness Compliance Requirement: L. Reporting CONDITION The District did not submit their audit for the fiscal year ending June 30, 2022, timely. The audit was submitted June 16, 2023, which was 77 days past the March 31, 2023 deadline. CRITERIA 2 CFR ? 200.512(a) provides, in part: "The audit must be completed and the data collection form ... must be submitted within the earlier of 30 calendar days after receipt of the auditor's report(s), or nine months after the end of the audit period." 2 CFR ? 200.520 provides, in part: "That to qualify as a low-risk auditee and be eligible for reduced audit coverage the following condition must be met: Single audits were performed on an annual basis in accordance with the provisions of this Subpart, including submitting the data collection form and the reporting package to the FAC within the timeframe specified in ? 200.512." CAUSE The District did not have proper procedures in place to ensure that the audit was completed and submitted within the designated timeframe. EFFECT Not making all audit documentation available in a timely manner resulted in the audit and data collection form submissions to be late and, therefore, not available to the public within the required timeframe. This late submission also excludes the District from qualifying as a low-risk auditee. RECOMMENDATION The District should implement procedures to ensure that all audit documentation is available for audit in a timely manner and the audit report is completed and submitted within the appropriate timeframe.
Criteria: 2 CFR 200, Uniform Administrative Requirements, Cost Principals, and Audit Requirements for Federal Awards, #200.512 (a)(1) The auditee must complete and submit the single audit report within nine months of the School?s year-end. Condition and Context: The School did not track total federal expenditures to determine whether the School had gone over the limit to require a Single Audit, and final determination was not made until eight months after the fiscal year ended. Cause: Turnover in key financial staff and lack of understanding federal audit requirements. Effect: The audit was completed and submitted more than a month after the deadline. Questioned Costs: None Recommendation: Management should seek appropriate staffing and training for staff in the fiscal department to timely determine when a Single Audit is necessary. Views of Responsible Officials and Planned Corrective Actions: Management is now informed of the audit threshold and how to track it. However, management does not expect reaching the Single Audit requirement threshold again as they are closing the School, and thus, do not believe any further corrective actions are necessary.
Finding Number: 2022-001 Federal Programs: Assistance Listing 14.228 Community Development Block Grants/State?s Program and Non-Entitlement Grants in Hawaii Category: Compliance Compliance Requirement: Reporting Criteria: 2 CFR ?200.512 (a) (1) establishes that the audit must be completed and the data collection form described in paragraph (b) of this section and reporting package described in paragraph (c) of this section must be submitted within the earlier of 30 calendar days after receipt of the auditor's report(s), or nine months after the end of the audit period. Condition: Invest Puerto Rico Inc. did not submit the required data collection form and reporting package for the year ended June 30, 2022, within the required period. Cause: Delay in the approval process of the basic financial statements ready in order to complete Uniform Guidance Report. Effects: Condition may result in noncompliance with the requirements for reporting. Questioned Costs: None. Recommendation: We recommend management to establish calendars to ascertain submission of data collection form and reporting package within the required dates.
#2022-006 Untimely Data Collection Form and Single Audit Reporting Submission U.S. Department of Agriculture Child Nutrition Cluster School Breakfast Program AL #10.553 National School Lunch Program AL #10.555 Summer Food Service Program for Children AL #10.559 Fresh Fruit and Vegetable Program AL #10.582 U.S. Department of Education Education Stabilization Fund (ESF) AL #84.425 Condition: Due to obtaining additional documentation and preparing year-end reconciliations to support the annual financial statements, Management of the Board of Education did not submit the June 30, 2022, reporting package and the data collection form by March 31, 2023, as required by the Uniform Guidance. Criteria: As required by 2 CFR section 200.512(a) of the Uniform Guidance, the Board of Education must submit the reporting package and the data collection form the earlier of 30 calendar days after receipt of the auditor's reports or nine months after the end of the audit period. Cause: The Board of Education had delays in reconciling certain balance sheet accounts and obtaining additional documentation to support the financial statements. Effect: The failure to submit the Single Audit reporting package and data collection form by the due date could affect or delay federal funding. Identification of Repeat Findings, if Applicable: This condition was not reported in the prior year's audit as a finding. Recommendation: We recommend that Management of the Board of Education take the necessary steps to ensure that the year-end financial statements are supported by accurate reconciliations and documentation in a timely manner so that the reporting package and data collection form can be submitted as required. Views of Responsible Officials and Planned Corrective Action: Management of the Board of Education will take the necessary steps to ensure that year-end financial statements are supported by accurate reconciliations and other documentation so that the reporting package and data collection form can be submitted as required by the Uniform Guidance. Total Questioned Costs $0
#2022-006 Untimely Data Collection Form and Single Audit Reporting Submission U.S. Department of Agriculture Child Nutrition Cluster School Breakfast Program AL #10.553 National School Lunch Program AL #10.555 Summer Food Service Program for Children AL #10.559 Fresh Fruit and Vegetable Program AL #10.582 U.S. Department of Education Education Stabilization Fund (ESF) AL #84.425 Condition: Due to obtaining additional documentation and preparing year-end reconciliations to support the annual financial statements, Management of the Board of Education did not submit the June 30, 2022, reporting package and the data collection form by March 31, 2023, as required by the Uniform Guidance. Criteria: As required by 2 CFR section 200.512(a) of the Uniform Guidance, the Board of Education must submit the reporting package and the data collection form the earlier of 30 calendar days after receipt of the auditor's reports or nine months after the end of the audit period. Cause: The Board of Education had delays in reconciling certain balance sheet accounts and obtaining additional documentation to support the financial statements. Effect: The failure to submit the Single Audit reporting package and data collection form by the due date could affect or delay federal funding. Identification of Repeat Findings, if Applicable: This condition was not reported in the prior year's audit as a finding. Recommendation: We recommend that Management of the Board of Education take the necessary steps to ensure that the year-end financial statements are supported by accurate reconciliations and documentation in a timely manner so that the reporting package and data collection form can be submitted as required. Views of Responsible Officials and Planned Corrective Action: Management of the Board of Education will take the necessary steps to ensure that year-end financial statements are supported by accurate reconciliations and other documentation so that the reporting package and data collection form can be submitted as required by the Uniform Guidance. Total Questioned Costs $0
#2022-006 Untimely Data Collection Form and Single Audit Reporting Submission U.S. Department of Agriculture Child Nutrition Cluster School Breakfast Program AL #10.553 National School Lunch Program AL #10.555 Summer Food Service Program for Children AL #10.559 Fresh Fruit and Vegetable Program AL #10.582 U.S. Department of Education Education Stabilization Fund (ESF) AL #84.425 Condition: Due to obtaining additional documentation and preparing year-end reconciliations to support the annual financial statements, Management of the Board of Education did not submit the June 30, 2022, reporting package and the data collection form by March 31, 2023, as required by the Uniform Guidance. Criteria: As required by 2 CFR section 200.512(a) of the Uniform Guidance, the Board of Education must submit the reporting package and the data collection form the earlier of 30 calendar days after receipt of the auditor's reports or nine months after the end of the audit period. Cause: The Board of Education had delays in reconciling certain balance sheet accounts and obtaining additional documentation to support the financial statements. Effect: The failure to submit the Single Audit reporting package and data collection form by the due date could affect or delay federal funding. Identification of Repeat Findings, if Applicable: This condition was not reported in the prior year's audit as a finding. Recommendation: We recommend that Management of the Board of Education take the necessary steps to ensure that the year-end financial statements are supported by accurate reconciliations and documentation in a timely manner so that the reporting package and data collection form can be submitted as required. Views of Responsible Officials and Planned Corrective Action: Management of the Board of Education will take the necessary steps to ensure that year-end financial statements are supported by accurate reconciliations and other documentation so that the reporting package and data collection form can be submitted as required by the Uniform Guidance. Total Questioned Costs $0
#2022-006 Untimely Data Collection Form and Single Audit Reporting Submission U.S. Department of Agriculture Child Nutrition Cluster School Breakfast Program AL #10.553 National School Lunch Program AL #10.555 Summer Food Service Program for Children AL #10.559 Fresh Fruit and Vegetable Program AL #10.582 U.S. Department of Education Education Stabilization Fund (ESF) AL #84.425 Condition: Due to obtaining additional documentation and preparing year-end reconciliations to support the annual financial statements, Management of the Board of Education did not submit the June 30, 2022, reporting package and the data collection form by March 31, 2023, as required by the Uniform Guidance. Criteria: As required by 2 CFR section 200.512(a) of the Uniform Guidance, the Board of Education must submit the reporting package and the data collection form the earlier of 30 calendar days after receipt of the auditor's reports or nine months after the end of the audit period. Cause: The Board of Education had delays in reconciling certain balance sheet accounts and obtaining additional documentation to support the financial statements. Effect: The failure to submit the Single Audit reporting package and data collection form by the due date could affect or delay federal funding. Identification of Repeat Findings, if Applicable: This condition was not reported in the prior year's audit as a finding. Recommendation: We recommend that Management of the Board of Education take the necessary steps to ensure that the year-end financial statements are supported by accurate reconciliations and documentation in a timely manner so that the reporting package and data collection form can be submitted as required. Views of Responsible Officials and Planned Corrective Action: Management of the Board of Education will take the necessary steps to ensure that year-end financial statements are supported by accurate reconciliations and other documentation so that the reporting package and data collection form can be submitted as required by the Uniform Guidance. Total Questioned Costs $0
#2022-006 Untimely Data Collection Form and Single Audit Reporting Submission U.S. Department of Agriculture Child Nutrition Cluster School Breakfast Program AL #10.553 National School Lunch Program AL #10.555 Summer Food Service Program for Children AL #10.559 Fresh Fruit and Vegetable Program AL #10.582 U.S. Department of Education Education Stabilization Fund (ESF) AL #84.425 Condition: Due to obtaining additional documentation and preparing year-end reconciliations to support the annual financial statements, Management of the Board of Education did not submit the June 30, 2022, reporting package and the data collection form by March 31, 2023, as required by the Uniform Guidance. Criteria: As required by 2 CFR section 200.512(a) of the Uniform Guidance, the Board of Education must submit the reporting package and the data collection form the earlier of 30 calendar days after receipt of the auditor's reports or nine months after the end of the audit period. Cause: The Board of Education had delays in reconciling certain balance sheet accounts and obtaining additional documentation to support the financial statements. Effect: The failure to submit the Single Audit reporting package and data collection form by the due date could affect or delay federal funding. Identification of Repeat Findings, if Applicable: This condition was not reported in the prior year's audit as a finding. Recommendation: We recommend that Management of the Board of Education take the necessary steps to ensure that the year-end financial statements are supported by accurate reconciliations and documentation in a timely manner so that the reporting package and data collection form can be submitted as required. Views of Responsible Officials and Planned Corrective Action: Management of the Board of Education will take the necessary steps to ensure that year-end financial statements are supported by accurate reconciliations and other documentation so that the reporting package and data collection form can be submitted as required by the Uniform Guidance. Total Questioned Costs $0
#2022-006 Untimely Data Collection Form and Single Audit Reporting Submission U.S. Department of Agriculture Child Nutrition Cluster School Breakfast Program AL #10.553 National School Lunch Program AL #10.555 Summer Food Service Program for Children AL #10.559 Fresh Fruit and Vegetable Program AL #10.582 U.S. Department of Education Education Stabilization Fund (ESF) AL #84.425 Condition: Due to obtaining additional documentation and preparing year-end reconciliations to support the annual financial statements, Management of the Board of Education did not submit the June 30, 2022, reporting package and the data collection form by March 31, 2023, as required by the Uniform Guidance. Criteria: As required by 2 CFR section 200.512(a) of the Uniform Guidance, the Board of Education must submit the reporting package and the data collection form the earlier of 30 calendar days after receipt of the auditor's reports or nine months after the end of the audit period. Cause: The Board of Education had delays in reconciling certain balance sheet accounts and obtaining additional documentation to support the financial statements. Effect: The failure to submit the Single Audit reporting package and data collection form by the due date could affect or delay federal funding. Identification of Repeat Findings, if Applicable: This condition was not reported in the prior year's audit as a finding. Recommendation: We recommend that Management of the Board of Education take the necessary steps to ensure that the year-end financial statements are supported by accurate reconciliations and documentation in a timely manner so that the reporting package and data collection form can be submitted as required. Views of Responsible Officials and Planned Corrective Action: Management of the Board of Education will take the necessary steps to ensure that year-end financial statements are supported by accurate reconciliations and other documentation so that the reporting package and data collection form can be submitted as required by the Uniform Guidance. Total Questioned Costs $0
#2022-006 Untimely Data Collection Form and Single Audit Reporting Submission U.S. Department of Agriculture Child Nutrition Cluster School Breakfast Program AL #10.553 National School Lunch Program AL #10.555 Summer Food Service Program for Children AL #10.559 Fresh Fruit and Vegetable Program AL #10.582 U.S. Department of Education Education Stabilization Fund (ESF) AL #84.425 Condition: Due to obtaining additional documentation and preparing year-end reconciliations to support the annual financial statements, Management of the Board of Education did not submit the June 30, 2022, reporting package and the data collection form by March 31, 2023, as required by the Uniform Guidance. Criteria: As required by 2 CFR section 200.512(a) of the Uniform Guidance, the Board of Education must submit the reporting package and the data collection form the earlier of 30 calendar days after receipt of the auditor's reports or nine months after the end of the audit period. Cause: The Board of Education had delays in reconciling certain balance sheet accounts and obtaining additional documentation to support the financial statements. Effect: The failure to submit the Single Audit reporting package and data collection form by the due date could affect or delay federal funding. Identification of Repeat Findings, if Applicable: This condition was not reported in the prior year's audit as a finding. Recommendation: We recommend that Management of the Board of Education take the necessary steps to ensure that the year-end financial statements are supported by accurate reconciliations and documentation in a timely manner so that the reporting package and data collection form can be submitted as required. Views of Responsible Officials and Planned Corrective Action: Management of the Board of Education will take the necessary steps to ensure that year-end financial statements are supported by accurate reconciliations and other documentation so that the reporting package and data collection form can be submitted as required by the Uniform Guidance. Total Questioned Costs $0
#2022-006 Untimely Data Collection Form and Single Audit Reporting Submission U.S. Department of Agriculture Child Nutrition Cluster School Breakfast Program AL #10.553 National School Lunch Program AL #10.555 Summer Food Service Program for Children AL #10.559 Fresh Fruit and Vegetable Program AL #10.582 U.S. Department of Education Education Stabilization Fund (ESF) AL #84.425 Condition: Due to obtaining additional documentation and preparing year-end reconciliations to support the annual financial statements, Management of the Board of Education did not submit the June 30, 2022, reporting package and the data collection form by March 31, 2023, as required by the Uniform Guidance. Criteria: As required by 2 CFR section 200.512(a) of the Uniform Guidance, the Board of Education must submit the reporting package and the data collection form the earlier of 30 calendar days after receipt of the auditor's reports or nine months after the end of the audit period. Cause: The Board of Education had delays in reconciling certain balance sheet accounts and obtaining additional documentation to support the financial statements. Effect: The failure to submit the Single Audit reporting package and data collection form by the due date could affect or delay federal funding. Identification of Repeat Findings, if Applicable: This condition was not reported in the prior year's audit as a finding. Recommendation: We recommend that Management of the Board of Education take the necessary steps to ensure that the year-end financial statements are supported by accurate reconciliations and documentation in a timely manner so that the reporting package and data collection form can be submitted as required. Views of Responsible Officials and Planned Corrective Action: Management of the Board of Education will take the necessary steps to ensure that year-end financial statements are supported by accurate reconciliations and other documentation so that the reporting package and data collection form can be submitted as required by the Uniform Guidance. Total Questioned Costs $0
#2022-006 Untimely Data Collection Form and Single Audit Reporting Submission U.S. Department of Agriculture Child Nutrition Cluster School Breakfast Program AL #10.553 National School Lunch Program AL #10.555 Summer Food Service Program for Children AL #10.559 Fresh Fruit and Vegetable Program AL #10.582 U.S. Department of Education Education Stabilization Fund (ESF) AL #84.425 Condition: Due to obtaining additional documentation and preparing year-end reconciliations to support the annual financial statements, Management of the Board of Education did not submit the June 30, 2022, reporting package and the data collection form by March 31, 2023, as required by the Uniform Guidance. Criteria: As required by 2 CFR section 200.512(a) of the Uniform Guidance, the Board of Education must submit the reporting package and the data collection form the earlier of 30 calendar days after receipt of the auditor's reports or nine months after the end of the audit period. Cause: The Board of Education had delays in reconciling certain balance sheet accounts and obtaining additional documentation to support the financial statements. Effect: The failure to submit the Single Audit reporting package and data collection form by the due date could affect or delay federal funding. Identification of Repeat Findings, if Applicable: This condition was not reported in the prior year's audit as a finding. Recommendation: We recommend that Management of the Board of Education take the necessary steps to ensure that the year-end financial statements are supported by accurate reconciliations and documentation in a timely manner so that the reporting package and data collection form can be submitted as required. Views of Responsible Officials and Planned Corrective Action: Management of the Board of Education will take the necessary steps to ensure that year-end financial statements are supported by accurate reconciliations and other documentation so that the reporting package and data collection form can be submitted as required by the Uniform Guidance. Total Questioned Costs $0
2 CFR ? 200.512 Report Submission, (a) (1) The audit must be completed and the data collection form described in paragraph (b) of this section and reporting package described in paragraph (c) of this section must be submitted within the earlier of 30 calendar days after receipt of the auditor?s report(s), or nine months after the end of the audit period. If the due date falls on a Saturday, Sunday, or Federal holiday, the reporting package is due the next business day. STATEMENT OF CONDITION PRDH did not submit the Data Collection Form and Reporting Package to the Federal Audit Clearinghouse of fiscal year ending June 30, 2022 during the required period. QUESTIONED COSTS None PERSPECTIVE INFORMATION PRDH was unable to provide timely financial statements and related supporting documentation in order to apply required audit procedures. STATEMENT OF CAUSE PRDH did not have an effective accounting system and procedures to assure that the required financial statements and supporting documentation was made available for audit purposes within the required period established to comply with the Federal regulations. POSSIBLE ASSERTED EFFECT PRDH did not comply with the submission date required for the Data Collection Form and Reporting Package, this could affect the continuance and new approvals of Federal funds. In addition, for the next two (2) fiscal years PRDH cannot be considered by the auditor as a low risk auditee. IDENTIFICATION AS A REPEAT FINDING This is not a repeat finding. RECOMMENDATION We recommend the PRDH maintain adequate accounting records related to the non-Federal and Federal funds in order to properly prepare the financial statements accurately and in a timely manner. In addition, PRDH needs to implement adequate internal controls procedures in order to ensure that the supporting documentation is available on a timely manner.
2 CFR ? 200.512 Report Submission, (a) (1) The audit must be completed and the data collection form described in paragraph (b) of this section and reporting package described in paragraph (c) of this section must be submitted within the earlier of 30 calendar days after receipt of the auditor?s report(s), or nine months after the end of the audit period. If the due date falls on a Saturday, Sunday, or Federal holiday, the reporting package is due the next business day. STATEMENT OF CONDITION PRDH did not submit the Data Collection Form and Reporting Package to the Federal Audit Clearinghouse of fiscal year ending June 30, 2022 during the required period. QUESTIONED COSTS None PERSPECTIVE INFORMATION PRDH was unable to provide timely financial statements and related supporting documentation in order to apply required audit procedures. STATEMENT OF CAUSE PRDH did not have an effective accounting system and procedures to assure that the required financial statements and supporting documentation was made available for audit purposes within the required period established to comply with the Federal regulations. POSSIBLE ASSERTED EFFECT PRDH did not comply with the submission date required for the Data Collection Form and Reporting Package, this could affect the continuance and new approvals of Federal funds. In addition, for the next two (2) fiscal years PRDH cannot be considered by the auditor as a low risk auditee. IDENTIFICATION AS A REPEAT FINDING This is not a repeat finding. RECOMMENDATION We recommend the PRDH maintain adequate accounting records related to the non-Federal and Federal funds in order to properly prepare the financial statements accurately and in a timely manner. In addition, PRDH needs to implement adequate internal controls procedures in order to ensure that the supporting documentation is available on a timely manner.
Finding 2022-001 ? Reporting Assistance Listing Numbers: Various Program Names: Various Federal Agency: Various Federal Award Year: 2021 Finding Type: Significant Deficiency Compliance Requirement: Reporting Questioned Costs: $0 Criteria: 2 CFR 200.512 states "The audit must be completed and the data collection form must be submitted within the earlier of 30 calendar days after receipt of the auditor's report, or nine months after the end of the audit period." Condition and Context: Due to the 30 calendar day requirement, the federal reporting deadline for the Single Audit reporting package was May 28, 2022; however, the Organization did not file their data collection form by that date. Effect: The Organization will not qualify as a low-risk auditee. Lateness in reporting could result in a lack of up to date information provided to federal agencies and a potential impact on grant funding. Recommendation: We recommend that management implement processes, procedures and related controls to ensure that the data collection form is completed and submitted within the earlier of 30 calendar days after receipt of the auditor?s report or nine months after the end of the audit period. View of Responsible Officials: Management will ensure that all information is timely entered into and submitted to, the Federal Audit Clearinghouse on an annual basis.
Finding 2022-001 ? Reporting ? Data Collection Form and Reporting Package (Significant Deficiency) U.S. Department of Education Elementary and Secondary School Emergency Relief Fund (Federal Assistance Listing #84.425) Federal: Federal Award Year: 2021-2022 Criteria: Pursuant to 2 CFR Section 200.512(a) of the Uniform Guidance, the auditee is responsible for submitting its data collection form and reporting package, including the auditor?s reports within the earlier of 30 days after receipt of the auditor?s reports or nine months after the end of the audit period to the Federal Audit Clearinghouse (?FAC?). The Charter School did not submit its reporting package to the FAC timely. Condition: The single audit of the Charter School?s federal award programs for the year ended June 30, 2022, was not completed within the nine months following the period-end. Cause: FY2022 was the first fiscal year that the Charter School had exceeded the $750,000 threshold which required a Uniform Guidance audit for the year. The Charter School was unaware of the requirements and took additional time to gather support for the audit. Effect: The Charter School did not submit its single audit reporting package within the required timeframe. As such, the Charter School did not comply with the regulatory requirements. Questioned Costs: None identified. Identified as a Repeat Finding: No. Recommendation: We recommend that the Charter School implements polices and training to staff in order to gain an understanding of the relevant uniform guidance compliance and reporting requirements. Views of Responsible Officials: See management?s response and corrective action plan.
Finding 2022-001 ? Reporting ? Data Collection Form and Reporting Package (Significant Deficiency) U.S. Department of Education Elementary and Secondary School Emergency Relief Fund (Federal Assistance Listing #84.425) Federal: Federal Award Year: 2021-2022 Criteria: Pursuant to 2 CFR Section 200.512(a) of the Uniform Guidance, the auditee is responsible for submitting its data collection form and reporting package, including the auditor?s reports within the earlier of 30 days after receipt of the auditor?s reports or nine months after the end of the audit period to the Federal Audit Clearinghouse (?FAC?). The Charter School did not submit its reporting package to the FAC timely. Condition: The single audit of the Charter School?s federal award programs for the year ended June 30, 2022, was not completed within the nine months following the period-end. Cause: FY2022 was the first fiscal year that the Charter School had exceeded the $750,000 threshold which required a Uniform Guidance audit for the year. The Charter School was unaware of the requirements and took additional time to gather support for the audit. Effect: The Charter School did not submit its single audit reporting package within the required timeframe. As such, the Charter School did not comply with the regulatory requirements. Questioned Costs: None identified. Identified as a Repeat Finding: No. Recommendation: We recommend that the Charter School implements polices and training to staff in order to gain an understanding of the relevant uniform guidance compliance and reporting requirements. Views of Responsible Officials: See management?s response and corrective action plan.
U.S. Department of Health and Human Services Community Services Block Grant (Federal Assistance Listing #93.569) Federal Award Numbers: 60204, 60215, 60225, and 60235 Federal Award Year: 2020-2022 Criteria: Pursuant to 2 CFR Section 200.512(a) of the Uniform Guidance, the auditee is responsible for submitting its data collection form and reporting package, including the auditor?s reports within the earlier of 30 days after receipt of the auditor?s reports or nine months after the end of the audit period to the Federal Audit Clearinghouse (?FAC?). BCS did not submit its reporting package to the FAC timely. Condition: The single audit of BCS?s federal award for the year ended December 31, 2022, was not completed within the nine months following the period-end. Cause: The delay in the issuance of the single audit report for the year ended December 31, 2022, was to the late issuance of the consolidated and combined financial statements as noted in Finding 2022-001. Effect: As a result of the late financial statement issuance, BCS did not submit its single audit reporting package within the required timeframe. As such, BCS did not comply with the regulatory requirements. Questioned Costs: None identified. Identified as a Repeat Finding: No.
U.S. Department of Health and Human Services Community Services Block Grant (Federal Assistance Listing #93.569) Federal Award Numbers: 60204, 60215, 60225, and 60235 Federal Award Year: 2020-2022 Criteria: Pursuant to 2 CFR Section 200.512(a) of the Uniform Guidance, the auditee is responsible for submitting its data collection form and reporting package, including the auditor?s reports within the earlier of 30 days after receipt of the auditor?s reports or nine months after the end of the audit period to the Federal Audit Clearinghouse (?FAC?). BCS did not submit its reporting package to the FAC timely. Condition: The single audit of BCS?s federal award for the year ended December 31, 2022, was not completed within the nine months following the period-end. Cause: The delay in the issuance of the single audit report for the year ended December 31, 2022, was to the late issuance of the consolidated and combined financial statements as noted in Finding 2022-001. Effect: As a result of the late financial statement issuance, BCS did not submit its single audit reporting package within the required timeframe. As such, BCS did not comply with the regulatory requirements. Questioned Costs: None identified. Identified as a Repeat Finding: No.
Federal Program Name and Year: American Rescue Plan Elementary and Secondary School Emergency Relief. Project No.: 22-4998-E3. CFDA No.: 84.425U. Passed Through: Illinois State Board of Education. Federal Agency: U.S. Department of Education. Criteria or Specific Requirement: Per Title 2 CFR 200.512(d), the data collection form must be submitted within the earlier of 30 calendar days after receipt of the auditors' report, or nine months after the end of the audit period. Condition: The data collection form for the audit of the year ended June 30, 2021 was due March 31, 2022, but was not submitted until June 16, 2022, or 77 days late. Questioned Costs: None. Context: The data collection form submission must include an attachment of the annual audit report of an independent auditor. As of May 2022, the auditor had not completed the audit in accordance with his agreement with the District. The District fired the auditor and hired a new firm to complete the audit, but the deadline had already passed. Effect: The submission of the prior year audit and data collection form was not done before the deadline. Cause: The data collection form could not be submitted without the audited financial statements. The firm hired to perform the audit failed to do so. They were fired in May 2022, after the submission deadline. The new firm completed the audit and the data collection form was filed on June 16, 2022. Recommendation: We recommend that all required filings be submitted timely according to the Single Audit Act of 1984 and Title 2, U.S. Code of Federal Regulations guidelines. Management's Response: A new firmhas been engaged to perform the District's audits. This will allow filings to be made before the deadline.
Federal Program Name and Year: American Rescue Plan Elementary and Secondary School Emergency Relief. Project No.: 22-4998-E3. CFDA No.: 84.425U. Passed Through: Illinois State Board of Education. Federal Agency: U.S. Department of Education. Criteria or Specific Requirement: Per Title 2 CFR 200.512(d), the data collection form must be submitted within the earlier of 30 calendar days after receipt of the auditors' report, or nine months after the end of the audit period. Condition: The data collection form for the audit of the year ended June 30, 2021 was due March 31, 2022, but was not submitted until June 16, 2022, or 77 days late. Questioned Costs: None. Context: The data collection form submission must include an attachment of the annual audit report of an independent auditor. As of May 2022, the auditor had not completed the audit in accordance with his agreement with the District. The District fired the auditor and hired a new firm to complete the audit, but the deadline had already passed. Effect: The submission of the prior year audit and data collection form was not done before the deadline. Cause: The data collection form could not be submitted without the audited financial statements. The firm hired to perform the audit failed to do so. They were fired in May 2022, after the submission deadline. The new firm completed the audit and the data collection form was filed on June 16, 2022. Recommendation: We recommend that all required filings be submitted timely according to the Single Audit Act of 1984 and Title 2, U.S. Code of Federal Regulations guidelines. Management's Response: A new firmhas been engaged to perform the District's audits. This will allow filings to be made before the deadline.
Federal Program Name and Year: American Rescue Plan Elementary and Secondary School Emergency Relief. Project No.: 22-4998-E3. CFDA No.: 84.425U. Passed Through: Illinois State Board of Education. Federal Agency: U.S. Department of Education. Criteria or Specific Requirement: Per Title 2 CFR 200.512(d), the data collection form must be submitted within the earlier of 30 calendar days after receipt of the auditors' report, or nine months after the end of the audit period. Condition: The data collection form for the audit of the year ended June 30, 2021 was due March 31, 2022, but was not submitted until June 16, 2022, or 77 days late. Questioned Costs: None. Context: The data collection form submission must include an attachment of the annual audit report of an independent auditor. As of May 2022, the auditor had not completed the audit in accordance with his agreement with the District. The District fired the auditor and hired a new firm to complete the audit, but the deadline had already passed. Effect: The submission of the prior year audit and data collection form was not done before the deadline. Cause: The data collection form could not be submitted without the audited financial statements. The firm hired to perform the audit failed to do so. They were fired in May 2022, after the submission deadline. The new firm completed the audit and the data collection form was filed on June 16, 2022. Recommendation: We recommend that all required filings be submitted timely according to the Single Audit Act of 1984 and Title 2, U.S. Code of Federal Regulations guidelines. Management's Response: A new firmhas been engaged to perform the District's audits. This will allow filings to be made before the deadline.
Federal Program Name and Year: American Rescue Plan Elementary and Secondary School Emergency Relief. Project No.: 22-4998-E3. CFDA No.: 84.425U. Passed Through: Illinois State Board of Education. Federal Agency: U.S. Department of Education. Criteria or Specific Requirement: Per Title 2 CFR 200.512(d), the data collection form must be submitted within the earlier of 30 calendar days after receipt of the auditors' report, or nine months after the end of the audit period. Condition: The data collection form for the audit of the year ended June 30, 2021 was due March 31, 2022, but was not submitted until June 16, 2022, or 77 days late. Questioned Costs: None. Context: The data collection form submission must include an attachment of the annual audit report of an independent auditor. As of May 2022, the auditor had not completed the audit in accordance with his agreement with the District. The District fired the auditor and hired a new firm to complete the audit, but the deadline had already passed. Effect: The submission of the prior year audit and data collection form was not done before the deadline. Cause: The data collection form could not be submitted without the audited financial statements. The firm hired to perform the audit failed to do so. They were fired in May 2022, after the submission deadline. The new firm completed the audit and the data collection form was filed on June 16, 2022. Recommendation: We recommend that all required filings be submitted timely according to the Single Audit Act of 1984 and Title 2, U.S. Code of Federal Regulations guidelines. Management's Response: A new firmhas been engaged to perform the District's audits. This will allow filings to be made before the deadline.
2022-001 Late Submission Federal Program Information: Funding agency: U.S. Department of Education Title: Impact Aid, Indian Education Grants to Local Educational Agencies, Education Stabilization Fund, Child Nutrition Cluster, Indian Education Assistance to Schools CFDA number: 84.041, 84.060, 84.425D, 84.425U, 10.553, 10.555, 10.582, 15.130 Award year and number: SB041B 2019 2907/2908 Criteria or Specific Requirement: 2 CFR section 200.512(a) requires the reporting package and data collection form be submitted to the Federal Audit Clearinghouse the earlier of 30 calendar days after the reports are received from auditors or nine months after the end of the audit period. Condition: The fiscal year audit and reporting package is being submitted after the required due date. Context: We reviewed the audit submission date in comparison to the required due date. Questioned Costs: To be determined by grantor Effect: There is a potential for suspension or cessation of federal and/or state funding. Cause: The ongoing Covid 19 pandemic caused a delay in the audit and as such the required deadline could not be met. Repeat: No Auditor's Recommendations: The District should take steps to ensure that its financial records are maintained on a current basis, reconciled timely, and audited within nine months after year end. View of Responsible Officials: The District is working with the auditors to ensure that the 2023 financial statement audit is submitted on time.
2022-001 Late Submission Federal Program Information: Funding agency: U.S. Department of Education Title: Impact Aid, Indian Education Grants to Local Educational Agencies, Education Stabilization Fund, Child Nutrition Cluster, Indian Education Assistance to Schools CFDA number: 84.041, 84.060, 84.425D, 84.425U, 10.553, 10.555, 10.582, 15.130 Award year and number: SB041B 2019 2907/2908 Criteria or Specific Requirement: 2 CFR section 200.512(a) requires the reporting package and data collection form be submitted to the Federal Audit Clearinghouse the earlier of 30 calendar days after the reports are received from auditors or nine months after the end of the audit period. Condition: The fiscal year audit and reporting package is being submitted after the required due date. Context: We reviewed the audit submission date in comparison to the required due date. Questioned Costs: To be determined by grantor Effect: There is a potential for suspension or cessation of federal and/or state funding. Cause: The ongoing Covid 19 pandemic caused a delay in the audit and as such the required deadline could not be met. Repeat: No Auditor's Recommendations: The District should take steps to ensure that its financial records are maintained on a current basis, reconciled timely, and audited within nine months after year end. View of Responsible Officials: The District is working with the auditors to ensure that the 2023 financial statement audit is submitted on time.
2022-001 Late Submission Federal Program Information: Funding agency: U.S. Department of Education Title: Impact Aid, Indian Education Grants to Local Educational Agencies, Education Stabilization Fund, Child Nutrition Cluster, Indian Education Assistance to Schools CFDA number: 84.041, 84.060, 84.425D, 84.425U, 10.553, 10.555, 10.582, 15.130 Award year and number: SB041B 2019 2907/2908 Criteria or Specific Requirement: 2 CFR section 200.512(a) requires the reporting package and data collection form be submitted to the Federal Audit Clearinghouse the earlier of 30 calendar days after the reports are received from auditors or nine months after the end of the audit period. Condition: The fiscal year audit and reporting package is being submitted after the required due date. Context: We reviewed the audit submission date in comparison to the required due date. Questioned Costs: To be determined by grantor Effect: There is a potential for suspension or cessation of federal and/or state funding. Cause: The ongoing Covid 19 pandemic caused a delay in the audit and as such the required deadline could not be met. Repeat: No Auditor's Recommendations: The District should take steps to ensure that its financial records are maintained on a current basis, reconciled timely, and audited within nine months after year end. View of Responsible Officials: The District is working with the auditors to ensure that the 2023 financial statement audit is submitted on time.
2022-001 Late Submission Federal Program Information: Funding agency: U.S. Department of Education Title: Impact Aid, Indian Education Grants to Local Educational Agencies, Education Stabilization Fund, Child Nutrition Cluster, Indian Education Assistance to Schools CFDA number: 84.041, 84.060, 84.425D, 84.425U, 10.553, 10.555, 10.582, 15.130 Award year and number: SB041B 2019 2907/2908 Criteria or Specific Requirement: 2 CFR section 200.512(a) requires the reporting package and data collection form be submitted to the Federal Audit Clearinghouse the earlier of 30 calendar days after the reports are received from auditors or nine months after the end of the audit period. Condition: The fiscal year audit and reporting package is being submitted after the required due date. Context: We reviewed the audit submission date in comparison to the required due date. Questioned Costs: To be determined by grantor Effect: There is a potential for suspension or cessation of federal and/or state funding. Cause: The ongoing Covid 19 pandemic caused a delay in the audit and as such the required deadline could not be met. Repeat: No Auditor's Recommendations: The District should take steps to ensure that its financial records are maintained on a current basis, reconciled timely, and audited within nine months after year end. View of Responsible Officials: The District is working with the auditors to ensure that the 2023 financial statement audit is submitted on time.