This section identifies audit findings required to be reported by 2 CFR 200.516(a), including significant deficiencies, material weaknesses, and material instances of noncompliance, including questioned costs, and significant instances of abuse. 2022-001: Submission of Single Audit Reports ? Material Weakness (Repeat Comment 2021-001) Federal Agency: U.S. Department of Health and Human Services, U.S. Department of Housing and Urban Development Program Title: Medical Assistance Program, HOME Investment Partnership Programs, Provider Relief Fund and American Rescue Plan (ARP) Rural Distribution, Section 223 Demonstration Programs to Improve Community Mental Health Services, Block Grants for Community Mental Health Services, Block Grants for Prevention and Treatment of Substance Abuse ALN: 93.778, 14.239, 93.498, 93.829, 93.958, 93.959 Federal Award Source: Pass-through funding and direct funding Pass-Through Entities: AHCCCS (ALN 93.778), Health Resources & Services Administration (ALN 93.498), Substance Abuse & Mental Health Services Administration (ALN 93.829), Arizona Complete Health (ALN?s 93.958 and 93.959) Pass-Through Identifying Number: Various, see schedule of expenditures of federal awards Criteria ? Section 200.512 of the Uniform Guidance states that the Single Audit shall be completed and the data collection form and reporting package shall be submitted within the earlier of 30 calendar days after receipt of the auditor?s report, or nine months after the end of the audit period, unless a longer period is agreed to in advance by the cognizant or oversight agency for audit. Condition and Context - The Organization did not complete and submit its single audits prior to fiscal year 2021 by the required deadline. Cause and Effect - Due to a delay in the preparation of the schedule of expenditures of federal awards and the compiling of records and supporting documentation related to the compliance audit, the Company was not in compliance with the OMB Compliance Supplement reporting requirements. Questioned Costs - None identified. Recommendation ? We recommend that the Organization complete its annual Single Audit and submit the related data collection form and reporting package to the federal clearinghouse by the required deadline. View of Responsible Officials - Management acknowledges the lack of completion and filing of the Single Audit reports prior to fiscal year 2021. This is attributable to a change in ownership of the Organization. All future reports will be filed prior to the deadline in a timely manner through adequate planning and appropriate staffing.
This section identifies audit findings required to be reported by 2 CFR 200.516(a), including significant deficiencies, material weaknesses, and material instances of noncompliance, including questioned costs, and significant instances of abuse. 2022-001: Submission of Single Audit Reports ? Material Weakness (Repeat Comment 2021-001) Federal Agency: U.S. Department of Health and Human Services, U.S. Department of Housing and Urban Development Program Title: Medical Assistance Program, HOME Investment Partnership Programs, Provider Relief Fund and American Rescue Plan (ARP) Rural Distribution, Section 223 Demonstration Programs to Improve Community Mental Health Services, Block Grants for Community Mental Health Services, Block Grants for Prevention and Treatment of Substance Abuse ALN: 93.778, 14.239, 93.498, 93.829, 93.958, 93.959 Federal Award Source: Pass-through funding and direct funding Pass-Through Entities: AHCCCS (ALN 93.778), Health Resources & Services Administration (ALN 93.498), Substance Abuse & Mental Health Services Administration (ALN 93.829), Arizona Complete Health (ALN?s 93.958 and 93.959) Pass-Through Identifying Number: Various, see schedule of expenditures of federal awards Criteria ? Section 200.512 of the Uniform Guidance states that the Single Audit shall be completed and the data collection form and reporting package shall be submitted within the earlier of 30 calendar days after receipt of the auditor?s report, or nine months after the end of the audit period, unless a longer period is agreed to in advance by the cognizant or oversight agency for audit. Condition and Context - The Organization did not complete and submit its single audits prior to fiscal year 2021 by the required deadline. Cause and Effect - Due to a delay in the preparation of the schedule of expenditures of federal awards and the compiling of records and supporting documentation related to the compliance audit, the Company was not in compliance with the OMB Compliance Supplement reporting requirements. Questioned Costs - None identified. Recommendation ? We recommend that the Organization complete its annual Single Audit and submit the related data collection form and reporting package to the federal clearinghouse by the required deadline. View of Responsible Officials - Management acknowledges the lack of completion and filing of the Single Audit reports prior to fiscal year 2021. This is attributable to a change in ownership of the Organization. All future reports will be filed prior to the deadline in a timely manner through adequate planning and appropriate staffing.
Finding 2022-003: SFSAC Submission Criteria ? The Office of Management and Budget (OMB) Title 2 Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance) 2 CFR 200.512 requires auditees to submit a completed form SFSAC, along with one complete reporting package, to the Federal Audit Clearinghouse. Condition ? The Organization did not file the September 2021 data collection from within the prescribed timeframe set forth by the Office of Management and Budget Cause ? The audit for fiscal year ended September 30, 2021, was not submitted until August 8, 2022. Effect ? The Organization cannot be considered a low-risk auditee for the year ended September 30, 2022. Recommendation ? Ensure that audit is completed in time for the submission deadline in future audit years. Management Response ? The Organization is aware of the importance of filing the data collection forms within the prescribed amount of time and the report dated June 26, 2023 for the year ended September 30, 2022 was filed by the required submission date of June 30, 2023.
Late Submission of Data Collection Form ? Board 2022-002 CRITERIA: In accordance with Uniform Guidance 2 CFR 200.512(a), the audit package and data collection form shall be submitted 30 days after receipt of the auditor?s report, or 9 months after the end of the fiscal year, whichever comes first. CONDITION: The data collection form in connection with the prior year audit was not filed within 9 months after the fiscal year end. CAUSE: Management did not have procedures in place to ensure the timely filing of the data collection form to the Federal Audit Clearinghouse. EFFECT: Late filing will result in noncompliance with timely submission of financial information to the grantor agencies. RECOMMENDATION: Management should evaluate the current procedures in place to ensure the timely filing of the data collection form to the Federal Audit Clearinghouse.
Late Submission of Data Collection Form ? Board 2022-002 CRITERIA: In accordance with Uniform Guidance 2 CFR 200.512(a), the audit package and data collection form shall be submitted 30 days after receipt of the auditor?s report, or 9 months after the end of the fiscal year, whichever comes first. CONDITION: The data collection form in connection with the prior year audit was not filed within 9 months after the fiscal year end. CAUSE: Management did not have procedures in place to ensure the timely filing of the data collection form to the Federal Audit Clearinghouse. EFFECT: Late filing will result in noncompliance with timely submission of financial information to the grantor agencies. RECOMMENDATION: Management should evaluate the current procedures in place to ensure the timely filing of the data collection form to the Federal Audit Clearinghouse.
Late Submission of Data Collection Form ? Board 2022-002 CRITERIA: In accordance with Uniform Guidance 2 CFR 200.512(a), the audit package and data collection form shall be submitted 30 days after receipt of the auditor?s report, or 9 months after the end of the fiscal year, whichever comes first. CONDITION: The data collection form in connection with the prior year audit was not filed within 9 months after the fiscal year end. CAUSE: Management did not have procedures in place to ensure the timely filing of the data collection form to the Federal Audit Clearinghouse. EFFECT: Late filing will result in noncompliance with timely submission of financial information to the grantor agencies. RECOMMENDATION: Management should evaluate the current procedures in place to ensure the timely filing of the data collection form to the Federal Audit Clearinghouse.
Late Submission of Data Collection Form ? Board 2022-002 CRITERIA: In accordance with Uniform Guidance 2 CFR 200.512(a), the audit package and data collection form shall be submitted 30 days after receipt of the auditor?s report, or 9 months after the end of the fiscal year, whichever comes first. CONDITION: The data collection form in connection with the prior year audit was not filed within 9 months after the fiscal year end. CAUSE: Management did not have procedures in place to ensure the timely filing of the data collection form to the Federal Audit Clearinghouse. EFFECT: Late filing will result in noncompliance with timely submission of financial information to the grantor agencies. RECOMMENDATION: Management should evaluate the current procedures in place to ensure the timely filing of the data collection form to the Federal Audit Clearinghouse.
Late Submission of Data Collection Form ? Board 2022-002 CRITERIA: In accordance with Uniform Guidance 2 CFR 200.512(a), the audit package and data collection form shall be submitted 30 days after receipt of the auditor?s report, or 9 months after the end of the fiscal year, whichever comes first. CONDITION: The data collection form in connection with the prior year audit was not filed within 9 months after the fiscal year end. CAUSE: Management did not have procedures in place to ensure the timely filing of the data collection form to the Federal Audit Clearinghouse. EFFECT: Late filing will result in noncompliance with timely submission of financial information to the grantor agencies. RECOMMENDATION: Management should evaluate the current procedures in place to ensure the timely filing of the data collection form to the Federal Audit Clearinghouse.
Late Submission of Data Collection Form ? Board 2022-002 CRITERIA: In accordance with Uniform Guidance 2 CFR 200.512(a), the audit package and data collection form shall be submitted 30 days after receipt of the auditor?s report, or 9 months after the end of the fiscal year, whichever comes first. CONDITION: The data collection form in connection with the prior year audit was not filed within 9 months after the fiscal year end. CAUSE: Management did not have procedures in place to ensure the timely filing of the data collection form to the Federal Audit Clearinghouse. EFFECT: Late filing will result in noncompliance with timely submission of financial information to the grantor agencies. RECOMMENDATION: Management should evaluate the current procedures in place to ensure the timely filing of the data collection form to the Federal Audit Clearinghouse.
Late Submission of Data Collection Form ? Board 2022-002 CRITERIA: In accordance with Uniform Guidance 2 CFR 200.512(a), the audit package and data collection form shall be submitted 30 days after receipt of the auditor?s report, or 9 months after the end of the fiscal year, whichever comes first. CONDITION: The data collection form in connection with the prior year audit was not filed within 9 months after the fiscal year end. CAUSE: Management did not have procedures in place to ensure the timely filing of the data collection form to the Federal Audit Clearinghouse. EFFECT: Late filing will result in noncompliance with timely submission of financial information to the grantor agencies. RECOMMENDATION: Management should evaluate the current procedures in place to ensure the timely filing of the data collection form to the Federal Audit Clearinghouse.
Late Submission of Data Collection Form ? Board 2022-002 CRITERIA: In accordance with Uniform Guidance 2 CFR 200.512(a), the audit package and data collection form shall be submitted 30 days after receipt of the auditor?s report, or 9 months after the end of the fiscal year, whichever comes first. CONDITION: The data collection form in connection with the prior year audit was not filed within 9 months after the fiscal year end. CAUSE: Management did not have procedures in place to ensure the timely filing of the data collection form to the Federal Audit Clearinghouse. EFFECT: Late filing will result in noncompliance with timely submission of financial information to the grantor agencies. RECOMMENDATION: Management should evaluate the current procedures in place to ensure the timely filing of the data collection form to the Federal Audit Clearinghouse.
Late Submission of Data Collection Form ? Board 2022-002 CRITERIA: In accordance with Uniform Guidance 2 CFR 200.512(a), the audit package and data collection form shall be submitted 30 days after receipt of the auditor?s report, or 9 months after the end of the fiscal year, whichever comes first. CONDITION: The data collection form in connection with the prior year audit was not filed within 9 months after the fiscal year end. CAUSE: Management did not have procedures in place to ensure the timely filing of the data collection form to the Federal Audit Clearinghouse. EFFECT: Late filing will result in noncompliance with timely submission of financial information to the grantor agencies. RECOMMENDATION: Management should evaluate the current procedures in place to ensure the timely filing of the data collection form to the Federal Audit Clearinghouse.
Late Submission of Data Collection Form ? Board 2022-002 CRITERIA: In accordance with Uniform Guidance 2 CFR 200.512(a), the audit package and data collection form shall be submitted 30 days after receipt of the auditor?s report, or 9 months after the end of the fiscal year, whichever comes first. CONDITION: The data collection form in connection with the prior year audit was not filed within 9 months after the fiscal year end. CAUSE: Management did not have procedures in place to ensure the timely filing of the data collection form to the Federal Audit Clearinghouse. EFFECT: Late filing will result in noncompliance with timely submission of financial information to the grantor agencies. RECOMMENDATION: Management should evaluate the current procedures in place to ensure the timely filing of the data collection form to the Federal Audit Clearinghouse.
Late Submission of Data Collection Form ? Board 2022-002 CRITERIA: In accordance with Uniform Guidance 2 CFR 200.512(a), the audit package and data collection form shall be submitted 30 days after receipt of the auditor?s report, or 9 months after the end of the fiscal year, whichever comes first. CONDITION: The data collection form in connection with the prior year audit was not filed within 9 months after the fiscal year end. CAUSE: Management did not have procedures in place to ensure the timely filing of the data collection form to the Federal Audit Clearinghouse. EFFECT: Late filing will result in noncompliance with timely submission of financial information to the grantor agencies. RECOMMENDATION: Management should evaluate the current procedures in place to ensure the timely filing of the data collection form to the Federal Audit Clearinghouse.
Late Submission of Data Collection Form ? Board 2022-002 CRITERIA: In accordance with Uniform Guidance 2 CFR 200.512(a), the audit package and data collection form shall be submitted 30 days after receipt of the auditor?s report, or 9 months after the end of the fiscal year, whichever comes first. CONDITION: The data collection form in connection with the prior year audit was not filed within 9 months after the fiscal year end. CAUSE: Management did not have procedures in place to ensure the timely filing of the data collection form to the Federal Audit Clearinghouse. EFFECT: Late filing will result in noncompliance with timely submission of financial information to the grantor agencies. RECOMMENDATION: Management should evaluate the current procedures in place to ensure the timely filing of the data collection form to the Federal Audit Clearinghouse.
Late Submission of Data Collection Form ? Board 2022-002 CRITERIA: In accordance with Uniform Guidance 2 CFR 200.512(a), the audit package and data collection form shall be submitted 30 days after receipt of the auditor?s report, or 9 months after the end of the fiscal year, whichever comes first. CONDITION: The data collection form in connection with the prior year audit was not filed within 9 months after the fiscal year end. CAUSE: Management did not have procedures in place to ensure the timely filing of the data collection form to the Federal Audit Clearinghouse. EFFECT: Late filing will result in noncompliance with timely submission of financial information to the grantor agencies. RECOMMENDATION: Management should evaluate the current procedures in place to ensure the timely filing of the data collection form to the Federal Audit Clearinghouse.
Late Submission of Data Collection Form ? Board 2022-002 CRITERIA: In accordance with Uniform Guidance 2 CFR 200.512(a), the audit package and data collection form shall be submitted 30 days after receipt of the auditor?s report, or 9 months after the end of the fiscal year, whichever comes first. CONDITION: The data collection form in connection with the prior year audit was not filed within 9 months after the fiscal year end. CAUSE: Management did not have procedures in place to ensure the timely filing of the data collection form to the Federal Audit Clearinghouse. EFFECT: Late filing will result in noncompliance with timely submission of financial information to the grantor agencies. RECOMMENDATION: Management should evaluate the current procedures in place to ensure the timely filing of the data collection form to the Federal Audit Clearinghouse.
Submission of Fiscal Year 2021 Single Audit Finding 2022-003 Condition: The Authority did not officially certify and submit its fiscal year 2021 single audit until July 6, 2022. Criteria: Per 2 CFR Part 200.512 (a)(1) The audit must be completed and the data collection form described in paragraph (b) of this section and reporting package described in paragraph (c) of this section must be submitted within the earlier of 30 calendar days after receipt of the auditor's report(s), or nine months after the end of the audit period. Cause: The Authority did not officially certify the 2021 single audit until July 6, 2022. Effect: The Authority is noncompliant with 2 CFR 200. Directive: We direct the Authority to implement procedures to ensure that the fiscal year 2022 is certified within the required nine-month deadline. Management?s Response--Corrective Action Plan: Contact person is Oliver Lindsay, Interim Executive Director, 275 East Wall Street, P.O. Box 837, Benton Harbor, Michigan 49023. Telephone (269) 927-2268. The Executive Director at the time of the audit last year was new in their role and was managing many tasks and organizational updates. They are no longer employed at TCATA and the current Interim Director and contracted accounting firm are working with the auditor to ensure timely filing.
Submission of Fiscal Year 2021 Single Audit Finding 2022-003 Condition: The Authority did not officially certify and submit its fiscal year 2021 single audit until July 6, 2022. Criteria: Per 2 CFR Part 200.512 (a)(1) The audit must be completed and the data collection form described in paragraph (b) of this section and reporting package described in paragraph (c) of this section must be submitted within the earlier of 30 calendar days after receipt of the auditor's report(s), or nine months after the end of the audit period. Cause: The Authority did not officially certify the 2021 single audit until July 6, 2022. Effect: The Authority is noncompliant with 2 CFR 200. Directive: We direct the Authority to implement procedures to ensure that the fiscal year 2022 is certified within the required nine-month deadline. Management?s Response--Corrective Action Plan: Contact person is Oliver Lindsay, Interim Executive Director, 275 East Wall Street, P.O. Box 837, Benton Harbor, Michigan 49023. Telephone (269) 927-2268. The Executive Director at the time of the audit last year was new in their role and was managing many tasks and organizational updates. They are no longer employed at TCATA and the current Interim Director and contracted accounting firm are working with the auditor to ensure timely filing.
2022-001 ? Noncompliance with Single Audit Submission Requirements Criteria ? Per Uniform Guidance 2 CFR 200.512(a), the audit package and the data collection form shall be submitted 30 days after receipt of the auditor's report(s), or 9 months after the end of the fiscal year ?whichever comes first. Condition ? The Organization did not submit their Single Audit reporting package and data collection form to the Federal Audit Clearinghouse (FAC) for FY 2021. Cause ? Inadequate monitoring of the final audit required submission. Normally the management company relies on the auditor to meet the final requirement; however in this case, the company changed auditors. The focus of the management company is heavily on HUD submissions and compliance and not necessarily on submission to FAC Effect ? Noncompliance with Single Audit Requirements Questioned Costs ? None Recommendation ? Organization should ensure that future single audits are submitted timely and ensure that fiscal year 2021 single audit is submitted.
2022-001 ? Noncompliance with Single Audit Submission Requirements Criteria ? Per Uniform Guidance 2 CFR 200.512(a), the audit package and the data collection form shall be submitted 30 days after receipt of the auditor's report(s), or 9 months after the end of the fiscal year ?whichever comes first. Condition ? The Organization did not submit their Single Audit reporting package and data collection form to the Federal Audit Clearinghouse (FAC) for FY 2021. Cause ? Inadequate monitoring of the final audit required submission. Normally the management company relies on the auditor to meet the final requirement; however in this case, the company changed auditors. The focus of the management company is heavily on HUD submissions and compliance and not necessarily on submission to FAC Effect ? Noncompliance with Single Audit Requirements Questioned Costs ? None Recommendation ? Organization should ensure that future single audits are submitted timely and ensure that fiscal year 2021 single audit is submitted.
2022-001 ? Noncompliance with Single Audit Submission Requirements Criteria ? Per Uniform Guidance 2 CFR 200.512(a), the audit package and the data collection form shall be submitted 30 days after receipt of the auditor's report(s), or 9 months after the end of the fiscal year ?whichever comes first. Condition ? The Organization did not submit their Single Audit reporting package and data collection form to the Federal Audit Clearinghouse (FAC) for FY 2021. Cause ? Inadequate monitoring of the final audit required submission. Normally the management company relies on the auditor to meet the final requirement; however in this case, the company changed auditors. The focus of the management company is heavily on HUD submissions and compliance and not necessarily on submission to FAC Effect ? Noncompliance with Single Audit Requirements Questioned Costs ? None Recommendation ? Organization should ensure that future single audits are submitted timely and ensure that fiscal year 2021 single audit is submitted.
2022-001 ? Noncompliance with Single Audit Submission Requirements Criteria ? Per Uniform Guidance 2 CFR 200.512(a), the audit package and the data collection form shall be submitted 30 days after receipt of the auditor's report(s), or 9 months after the end of the fiscal year ?whichever comes first. Condition ? The Organization did not submit their Single Audit reporting package and data collection form to the Federal Audit Clearinghouse (FAC) for FY 2021. Cause ? Inadequate monitoring of the final audit required submission. Normally the management company relies on the auditor to meet the final requirement; however in this case, the company changed auditors. The focus of the management company is heavily on HUD submissions and compliance and not necessarily on submission to FAC Effect ? Noncompliance with Single Audit Requirements Questioned Costs ? None Recommendation ? Organization should ensure that future single audits are submitted timely and ensure that fiscal year 2021 single audit is submitted.
2022-001 ? Noncompliance with Single Audit Submission Requirements Criteria ? Per Uniform Guidance 2 CFR 200.512(a), the audit package and the data collection form shall be submitted 30 days after receipt of the auditor's report(s), or 9 months after the end of the fiscal year ?whichever comes first. Condition ? The Organization did not submit their Single Audit reporting package and data collection form to the Federal Audit Clearinghouse (FAC) for FY 2021. Cause ? Inadequate monitoring of the final audit required submission. Normally the management company relies on the auditor to meet the final requirement; however in this case, the company changed auditors. The focus of the management company is heavily on HUD submissions and compliance and not necessarily on submission to FAC Effect ? Noncompliance with Single Audit Requirements Questioned Costs ? None Recommendation ? Organization should ensure that future single audits are submitted timely and ensure that fiscal year 2021 single audit is submitted.
2022-001 ? Noncompliance with Single Audit Submission Requirements Criteria ? Per Uniform Guidance 2 CFR 200.512(a), the audit package and the data collection form shall be submitted 30 days after receipt of the auditor's report(s), or 9 months after the end of the fiscal year ?whichever comes first. Condition ? The Organization did not submit their Single Audit reporting package and data collection form to the Federal Audit Clearinghouse (FAC) for FY 2021. Cause ? Inadequate monitoring of the final audit required submission. Normally the management company relies on the auditor to meet the final requirement; however in this case, the company changed auditors. The focus of the management company is heavily on HUD submissions and compliance and not necessarily on submission to FAC Effect ? Noncompliance with Single Audit Requirements Questioned Costs ? None Recommendation ? Organization should ensure that future single audits are submitted timely and ensure that fiscal year 2021 single audit is submitted.
2022-001 ? Noncompliance with Single Audit Submission Requirements Criteria ? Per Uniform Guidance 2 CFR 200.512(a), the audit package and the data collection form shall be submitted 30 days after receipt of the auditor's report(s), or 9 months after the end of the fiscal year ?whichever comes first. Condition ? The Organization did not submit their Single Audit reporting package and data collection form to the Federal Audit Clearinghouse (FAC) for FY 2021. Cause ? Inadequate monitoring of the final audit required submission. Normally the management company relies on the auditor to meet the final requirement; however in this case, the company changed auditors. The focus of the management company is heavily on HUD submissions and compliance and not necessarily on submission to FAC Effect ? Noncompliance with Single Audit Requirements Questioned Costs ? None Recommendation ? Organization should ensure that future single audits are submitted timely and ensure that fiscal year 2021 single audit is submitted.
2022-001 ? Noncompliance with Single Audit Submission Requirements Criteria ? Per Uniform Guidance 2 CFR 200.512(a), the audit package and the data collection form shall be submitted 30 days after receipt of the auditor's report(s), or 9 months after the end of the fiscal year ?whichever comes first. Condition ? The Organization did not submit their Single Audit reporting package and data collection form to the Federal Audit Clearinghouse (FAC) for FY 2021. Cause ? Inadequate monitoring of the final audit required submission. Normally the management company relies on the auditor to meet the final requirement; however in this case, the company changed auditors. The focus of the management company is heavily on HUD submissions and compliance and not necessarily on submission to FAC Effect ? Noncompliance with Single Audit Requirements Questioned Costs ? None Recommendation ? Organization should ensure that future single audits are submitted timely and ensure that fiscal year 2021 single audit is submitted.
2022-001 ? Noncompliance with Single Audit Submission Requirements Criteria ? Per Uniform Guidance 2 CFR 200.512(a), the audit package and the data collection form shall be submitted 30 days after receipt of the auditor's report(s), or 9 months after the end of the fiscal year ?whichever comes first. Condition ? The Organization did not submit their Single Audit reporting package and data collection form to the Federal Audit Clearinghouse (FAC) for FY 2021. Cause ? Inadequate monitoring of the final audit required submission. Normally the management company relies on the auditor to meet the final requirement; however in this case, the company changed auditors. The focus of the management company is heavily on HUD submissions and compliance and not necessarily on submission to FAC Effect ? Noncompliance with Single Audit Requirements Questioned Costs ? None Recommendation ? Organization should ensure that future single audits are submitted timely and ensure that fiscal year 2021 single audit is submitted.
2022-001 ? Noncompliance with Single Audit Submission Requirements Criteria ? Per Uniform Guidance 2 CFR 200.512(a), the audit package and the data collection form shall be submitted 30 days after receipt of the auditor's report(s), or 9 months after the end of the fiscal year ?whichever comes first. Condition ? The Organization did not submit their Single Audit reporting package and data collection form to the Federal Audit Clearinghouse (FAC) for FY 2021. Cause ? Inadequate monitoring of the final audit required submission. Normally the management company relies on the auditor to meet the final requirement; however in this case, the company changed auditors. The focus of the management company is heavily on HUD submissions and compliance and not necessarily on submission to FAC Effect ? Noncompliance with Single Audit Requirements Questioned Costs ? None Recommendation ? Organization should ensure that future single audits are submitted timely and ensure that fiscal year 2021 single audit is submitted.
Submission of Fiscal Year 2021 Single Audit Finding 2022-003 Condition: The Authority did not officially certify and submit its fiscal year 2021 single audit until July 6, 2022. Criteria: Per 2 CFR Part 200.512 (a)(1) The audit must be completed and the data collection form described in paragraph (b) of this section and reporting package described in paragraph (c) of this section must be submitted within the earlier of 30 calendar days after receipt of the auditor's report(s), or nine months after the end of the audit period. Cause: The Authority did not officially certify the 2021 single audit until July 6, 2022. Effect: The Authority is noncompliant with 2 CFR 200. Directive: We direct the Authority to implement procedures to ensure that the fiscal year 2022 is certified within the required nine-month deadline. Management?s Response--Corrective Action Plan: Contact person is Oliver Lindsay, Interim Executive Director, 275 East Wall Street, P.O. Box 837, Benton Harbor, Michigan 49023. Telephone (269) 927-2268. The Executive Director at the time of the audit last year was new in their role and was managing many tasks and organizational updates. They are no longer employed at TCATA and the current Interim Director and contracted accounting firm are working with the auditor to ensure timely filing.
Late Submission of Data Collection Form ? Board 2022-002 CRITERIA: In accordance with Uniform Guidance 2 CFR 200.512(a), the audit package and data collection form shall be submitted 30 days after receipt of the auditor?s report, or 9 months after the end of the fiscal year, whichever comes first. CONDITION: The data collection form in connection with the prior year audit was not filed within 9 months after the fiscal year end. CAUSE: Management did not have procedures in place to ensure the timely filing of the data collection form to the Federal Audit Clearinghouse. EFFECT: Late filing will result in noncompliance with timely submission of financial information to the grantor agencies. RECOMMENDATION: Management should evaluate the current procedures in place to ensure the timely filing of the data collection form to the Federal Audit Clearinghouse.
Late Submission of Data Collection Form ? Board 2022-002 CRITERIA: In accordance with Uniform Guidance 2 CFR 200.512(a), the audit package and data collection form shall be submitted 30 days after receipt of the auditor?s report, or 9 months after the end of the fiscal year, whichever comes first. CONDITION: The data collection form in connection with the prior year audit was not filed within 9 months after the fiscal year end. CAUSE: Management did not have procedures in place to ensure the timely filing of the data collection form to the Federal Audit Clearinghouse. EFFECT: Late filing will result in noncompliance with timely submission of financial information to the grantor agencies. RECOMMENDATION: Management should evaluate the current procedures in place to ensure the timely filing of the data collection form to the Federal Audit Clearinghouse.
Finding 2022-002: Filing of Single Audit Report, impacts all federal programs Criteria: Pursuant to the Office of Management and Budget (OMB) 2 CFR section 200.512(a) Report submission, ?The audit must be completed and the data collection form?must be submitted within the earlier of 30 calendar days after receipt of the auditor's report(s), or nine months after the end of the audit period. If the due date falls on a Saturday, Sunday, or Federal holiday, the reporting package is due the next business day.? Condition: The Organization did not timely submit the Single Audit Reporting Package for the fiscal year ended September 30, 2021 within nine months after the end of audit period. Cause: As there is a reporting difference between when you recognize the provider relief funds in the financial statements versus the schedule of expenditures of federal awards, it was unclear whether a single audit was required. Effect or Potential Effect: Failure to file the required Single Audit Reporting Package timely could result in the loss of Federal funding. This impacts all of the federal programs. Questioned Cost: None Recommendation: We recommend the Single Audit Reporting related to the fiscal year ended September 30, 2021 single audit be completed and data collection form submitted as soon as possible so the Organization can file any required Single Audit Reporting going forward in a timely manner. View of Responsible Officials and Planned Corrective Actions: Agree. The fiscal year end September 30, 2021 audit was delayed as it was unclear if a single audit was required. The Organization will file the Single Audit Reporting related to the fiscal year end September 30, 2021, and does not expect delays to continue for the fiscal year ended September 30, 2022.
Finding 2022-002: Filing of Single Audit Report, impacts all federal programs Criteria: Pursuant to the Office of Management and Budget (OMB) 2 CFR section 200.512(a) Report submission, ?The audit must be completed and the data collection form?must be submitted within the earlier of 30 calendar days after receipt of the auditor's report(s), or nine months after the end of the audit period. If the due date falls on a Saturday, Sunday, or Federal holiday, the reporting package is due the next business day.? Condition: The Organization did not timely submit the Single Audit Reporting Package for the fiscal year ended September 30, 2021 within nine months after the end of audit period. Cause: As there is a reporting difference between when you recognize the provider relief funds in the financial statements versus the schedule of expenditures of federal awards, it was unclear whether a single audit was required. Effect or Potential Effect: Failure to file the required Single Audit Reporting Package timely could result in the loss of Federal funding. This impacts all of the federal programs. Questioned Cost: None Recommendation: We recommend the Single Audit Reporting related to the fiscal year ended September 30, 2021 single audit be completed and data collection form submitted as soon as possible so the Organization can file any required Single Audit Reporting going forward in a timely manner. View of Responsible Officials and Planned Corrective Actions: Agree. The fiscal year end September 30, 2021 audit was delayed as it was unclear if a single audit was required. The Organization will file the Single Audit Reporting related to the fiscal year end September 30, 2021, and does not expect delays to continue for the fiscal year ended September 30, 2022.
Finding 2022-003 ? Data Collection Form and Reporting Package to the Federal Audit Clearinghouse (Significant Deficiency and Noncompliance) Information on the federal program: All Federal Programs Criteria: 2 CFR section 200.512 establishes the requirements that the audit reporting package and data collection form be submitted to the Federal Audit Clearinghouse the earlier of 30 calendar days after the reports are received from the auditors, or nine months after the end of the audit period. The data elements and format must be approved by the OMB and include all required elements. Condition: The Council did not file the audit report and data collection form by June 30, 2023. Cause: The Council had multiple setbacks during the current year including financial staff turnover and data loss that caused audit delays and accounting cleanup work that could not be done before the audit was completed. Effect: The Council is not in compliance with federal reporting requirements. Questioned Costs: None reported Recommendation: We recommend the Council strengthen its policies and procedures to ensure year-end close is completed in a timely manner to allow for the audit to be issued and reports filed before the due date. Views of Responsible Officials: See Management?s View and Corrective Action Plan at the end of the report.
Finding 2022-003 ? Data Collection Form and Reporting Package to the Federal Audit Clearinghouse (Significant Deficiency and Noncompliance) Information on the federal program: All Federal Programs Criteria: 2 CFR section 200.512 establishes the requirements that the audit reporting package and data collection form be submitted to the Federal Audit Clearinghouse the earlier of 30 calendar days after the reports are received from the auditors, or nine months after the end of the audit period. The data elements and format must be approved by the OMB and include all required elements. Condition: The Council did not file the audit report and data collection form by June 30, 2023. Cause: The Council had multiple setbacks during the current year including financial staff turnover and data loss that caused audit delays and accounting cleanup work that could not be done before the audit was completed. Effect: The Council is not in compliance with federal reporting requirements. Questioned Costs: None reported Recommendation: We recommend the Council strengthen its policies and procedures to ensure year-end close is completed in a timely manner to allow for the audit to be issued and reports filed before the due date. Views of Responsible Officials: See Management?s View and Corrective Action Plan at the end of the report.
Finding 2022-003 ? Data Collection Form and Reporting Package to the Federal Audit Clearinghouse (Significant Deficiency and Noncompliance) Information on the federal program: All Federal Programs Criteria: 2 CFR section 200.512 establishes the requirements that the audit reporting package and data collection form be submitted to the Federal Audit Clearinghouse the earlier of 30 calendar days after the reports are received from the auditors, or nine months after the end of the audit period. The data elements and format must be approved by the OMB and include all required elements. Condition: The Council did not file the audit report and data collection form by June 30, 2023. Cause: The Council had multiple setbacks during the current year including financial staff turnover and data loss that caused audit delays and accounting cleanup work that could not be done before the audit was completed. Effect: The Council is not in compliance with federal reporting requirements. Questioned Costs: None reported Recommendation: We recommend the Council strengthen its policies and procedures to ensure year-end close is completed in a timely manner to allow for the audit to be issued and reports filed before the due date. Views of Responsible Officials: See Management?s View and Corrective Action Plan at the end of the report.
Finding 2022-003 ? Data Collection Form and Reporting Package to the Federal Audit Clearinghouse (Significant Deficiency and Noncompliance) Information on the federal program: All Federal Programs Criteria: 2 CFR section 200.512 establishes the requirements that the audit reporting package and data collection form be submitted to the Federal Audit Clearinghouse the earlier of 30 calendar days after the reports are received from the auditors, or nine months after the end of the audit period. The data elements and format must be approved by the OMB and include all required elements. Condition: The Council did not file the audit report and data collection form by June 30, 2023. Cause: The Council had multiple setbacks during the current year including financial staff turnover and data loss that caused audit delays and accounting cleanup work that could not be done before the audit was completed. Effect: The Council is not in compliance with federal reporting requirements. Questioned Costs: None reported Recommendation: We recommend the Council strengthen its policies and procedures to ensure year-end close is completed in a timely manner to allow for the audit to be issued and reports filed before the due date. Views of Responsible Officials: See Management?s View and Corrective Action Plan at the end of the report.
Finding 2022-003 ? Data Collection Form and Reporting Package to the Federal Audit Clearinghouse (Significant Deficiency and Noncompliance) Information on the federal program: All Federal Programs Criteria: 2 CFR section 200.512 establishes the requirements that the audit reporting package and data collection form be submitted to the Federal Audit Clearinghouse the earlier of 30 calendar days after the reports are received from the auditors, or nine months after the end of the audit period. The data elements and format must be approved by the OMB and include all required elements. Condition: The Council did not file the audit report and data collection form by June 30, 2023. Cause: The Council had multiple setbacks during the current year including financial staff turnover and data loss that caused audit delays and accounting cleanup work that could not be done before the audit was completed. Effect: The Council is not in compliance with federal reporting requirements. Questioned Costs: None reported Recommendation: We recommend the Council strengthen its policies and procedures to ensure year-end close is completed in a timely manner to allow for the audit to be issued and reports filed before the due date. Views of Responsible Officials: See Management?s View and Corrective Action Plan at the end of the report.
Finding 2022-003 ? Data Collection Form and Reporting Package to the Federal Audit Clearinghouse (Significant Deficiency and Noncompliance) Information on the federal program: All Federal Programs Criteria: 2 CFR section 200.512 establishes the requirements that the audit reporting package and data collection form be submitted to the Federal Audit Clearinghouse the earlier of 30 calendar days after the reports are received from the auditors, or nine months after the end of the audit period. The data elements and format must be approved by the OMB and include all required elements. Condition: The Council did not file the audit report and data collection form by June 30, 2023. Cause: The Council had multiple setbacks during the current year including financial staff turnover and data loss that caused audit delays and accounting cleanup work that could not be done before the audit was completed. Effect: The Council is not in compliance with federal reporting requirements. Questioned Costs: None reported Recommendation: We recommend the Council strengthen its policies and procedures to ensure year-end close is completed in a timely manner to allow for the audit to be issued and reports filed before the due date. Views of Responsible Officials: See Management?s View and Corrective Action Plan at the end of the report.
Finding 2022-003 ? Data Collection Form and Reporting Package to the Federal Audit Clearinghouse (Significant Deficiency and Noncompliance) Information on the federal program: All Federal Programs Criteria: 2 CFR section 200.512 establishes the requirements that the audit reporting package and data collection form be submitted to the Federal Audit Clearinghouse the earlier of 30 calendar days after the reports are received from the auditors, or nine months after the end of the audit period. The data elements and format must be approved by the OMB and include all required elements. Condition: The Council did not file the audit report and data collection form by June 30, 2023. Cause: The Council had multiple setbacks during the current year including financial staff turnover and data loss that caused audit delays and accounting cleanup work that could not be done before the audit was completed. Effect: The Council is not in compliance with federal reporting requirements. Questioned Costs: None reported Recommendation: We recommend the Council strengthen its policies and procedures to ensure year-end close is completed in a timely manner to allow for the audit to be issued and reports filed before the due date. Views of Responsible Officials: See Management?s View and Corrective Action Plan at the end of the report.
Finding 2022-003 ? Data Collection Form and Reporting Package to the Federal Audit Clearinghouse (Significant Deficiency and Noncompliance) Information on the federal program: All Federal Programs Criteria: 2 CFR section 200.512 establishes the requirements that the audit reporting package and data collection form be submitted to the Federal Audit Clearinghouse the earlier of 30 calendar days after the reports are received from the auditors, or nine months after the end of the audit period. The data elements and format must be approved by the OMB and include all required elements. Condition: The Council did not file the audit report and data collection form by June 30, 2023. Cause: The Council had multiple setbacks during the current year including financial staff turnover and data loss that caused audit delays and accounting cleanup work that could not be done before the audit was completed. Effect: The Council is not in compliance with federal reporting requirements. Questioned Costs: None reported Recommendation: We recommend the Council strengthen its policies and procedures to ensure year-end close is completed in a timely manner to allow for the audit to be issued and reports filed before the due date. Views of Responsible Officials: See Management?s View and Corrective Action Plan at the end of the report.
Reference Number: 2022-01 Finding: Single Audit Data Collection Form Not Filed by Due Date Category of Finding: Reporting Condition: The data collection form for the Single Audit ended September 30, 2022, was not submitted to the Federal Clearing House by June 30, 2023. The data collection form for the Single Audit ended September 30, 2021 was not submitted to the Federal Audit Clearinghouse by June 30, 2022. Criteria: 2 CFR section 200.512 (b) provides for a form, referred to as the data collection form, to be prepared at the completion of each audit and submitted by the auditee to the Federal Audit Clearinghouse the earlier of 30 calendar days after receipt of the auditor’s reports or nine months after the end of the audit period. Cause: The audit report for the year ended September 30, 2022 was not issued prior to the June 30, 2023 submission deadline. The Single Audit for the year ended September 30, 2021 was not submitted by the deadline. Therefore, the data collection forms required at audit completion was not filed by the due dates. Effect: Levi Towers, Inc. (the “Project”) has not met the reporting requirement related to timely submission of the data collection form required for a Single Audit. Therefore, per 2 CFR section 200.520, the Project will not meet the low-risk auditee criteria for further Single Audits that requires submission of the data collection form and reporting package by the due date for each of the two preceding audit years. Questioned Costs: NoneRecommendation: We recommend the Project develop specific procedures to ensure that the audit report is received prior to the June 30 the reporting deadline. Management Response: The Data Collection Form will be filed when the audit is complete.
I NOTED THAT THE HCTC DID NOT SUBMIT THEIR AUDIT WITHIN THE REQUIRED 9 MONTH TIMEFRAME OF YEAR END. PER 2CFR SECTION 200.512, THE HCTC MUST SUBMIT THEIR AUDIT WITHIN 9 MONTHS OF THEIR FISCAL YEAR END. NO QUESTIONED COSTS. THE NATIVE VILLAGE WAS STILL ADDRESSING COVID RELATED DELAYS. MANAGEMENT IS AWARE OF THE REQUIREMENT AND HAS STARTED TO PREPARE FOR THE 2023 AUDIT IN ORDER TO SUBMIT IT TIMELY.
Finding 2022-002 Late Reporting and Noncompliance with Reporting Requirements Federal Agencies: U.S. Department of the Treasury Federal Programs: Coronavirus State and Local Fiscal Recovery Funds Assistance Listing Numbers: 21.027 Award Numbers: SLFRP1590 Award Years: 2021 Type of Finding: Significant deficiency in internal control over compliance and noncompliance. Criteria: Uniform Guidance requires that the reporting package be submitted within the earlier of 9 months after year end or 30 days after the report issuance in accordance with the provisions of 2 CFR part 200, subpart F, section 200.512. Condition and Context: The Village did not adhere to the Uniform Guidance requirement of submitted the reporting package within the earlier of 30 days after the receipt of the audit report, or nine months after year end of the audit period. Cause: Lack of internal controls over Uniform Guidance reporting requirements. Effect: The Village was not in compliance with reporting requirements. Questioned Costs: None. Repeat Finding: This is a repeat finding of 2021-003 Recommendation: We recommend that management comply with the Uniform Guidance reporting requirements. Management’s Response: Management concurs with this finding, see Corrective Action Plan.
2022-004 All Federal Programs - Compliance - Data Collection Form Criteria: The audit package and the data collection form shall be submitted to the Federal Audit Clearinghouse 30 days after receipt of the auditor's report(s) or 9 months after the end of the fiscal year, whichever comes first, in accordance with the regulation found in the Uniform Guidance 2 CFR 200.512(a). Condition Found: For the fiscal year ended September 30, 2021, the Village did not submit the data collection form to the Federal Clearinghouse by the required due date of June 30, 2022, in accordance with the federal requirements. Cause: The Village fell behind in completing its financial reporting duties due in large part to the declaration of the COVID-19 pandemic. The Village had to spend time addressing issues related to the pandemic and operations while only limited personnel were available. As such, financial reporting fell behind. Effect: The Village is not in compliance with federal requirements. Questioned Costs/Basis: N/A Context: One out of one required submissions for FY 2021 and future submissions applicable to FY 2022. Repeat Finding: No Recommendation: We recommend the Village submit the data collection form within the time frame required by the Uniform Guidance. View of Responsible Officials: See Corrective Action Plan.
2022-004 All Federal Programs - Compliance - Data Collection Form Criteria: The audit package and the data collection form shall be submitted to the Federal Audit Clearinghouse 30 days after receipt of the auditor's report(s) or 9 months after the end of the fiscal year, whichever comes first, in accordance with the regulation found in the Uniform Guidance 2 CFR 200.512(a). Condition Found: For the fiscal year ended September 30, 2021, the Village did not submit the data collection form to the Federal Clearinghouse by the required due date of June 30, 2022, in accordance with the federal requirements. Cause: The Village fell behind in completing its financial reporting duties due in large part to the declaration of the COVID-19 pandemic. The Village had to spend time addressing issues related to the pandemic and operations while only limited personnel were available. As such, financial reporting fell behind. Effect: The Village is not in compliance with federal requirements. Questioned Costs/Basis: N/A Context: One out of one required submissions for FY 2021 and future submissions applicable to FY 2022. Repeat Finding: No Recommendation: We recommend the Village submit the data collection form within the time frame required by the Uniform Guidance. View of Responsible Officials: See Corrective Action Plan.
2022-004 All Federal Programs - Compliance - Data Collection Form Criteria: The audit package and the data collection form shall be submitted to the Federal Audit Clearinghouse 30 days after receipt of the auditor's report(s) or 9 months after the end of the fiscal year, whichever comes first, in accordance with the regulation found in the Uniform Guidance 2 CFR 200.512(a). Condition Found: For the fiscal year ended September 30, 2021, the Village did not submit the data collection form to the Federal Clearinghouse by the required due date of June 30, 2022, in accordance with the federal requirements. Cause: The Village fell behind in completing its financial reporting duties due in large part to the declaration of the COVID-19 pandemic. The Village had to spend time addressing issues related to the pandemic and operations while only limited personnel were available. As such, financial reporting fell behind. Effect: The Village is not in compliance with federal requirements. Questioned Costs/Basis: N/A Context: One out of one required submissions for FY 2021 and future submissions applicable to FY 2022. Repeat Finding: No Recommendation: We recommend the Village submit the data collection form within the time frame required by the Uniform Guidance. View of Responsible Officials: See Corrective Action Plan.
2022-004 All Federal Programs - Compliance - Data Collection Form Criteria: The audit package and the data collection form shall be submitted to the Federal Audit Clearinghouse 30 days after receipt of the auditor's report(s) or 9 months after the end of the fiscal year, whichever comes first, in accordance with the regulation found in the Uniform Guidance 2 CFR 200.512(a). Condition Found: For the fiscal year ended September 30, 2021, the Village did not submit the data collection form to the Federal Clearinghouse by the required due date of June 30, 2022, in accordance with the federal requirements. Cause: The Village fell behind in completing its financial reporting duties due in large part to the declaration of the COVID-19 pandemic. The Village had to spend time addressing issues related to the pandemic and operations while only limited personnel were available. As such, financial reporting fell behind. Effect: The Village is not in compliance with federal requirements. Questioned Costs/Basis: N/A Context: One out of one required submissions for FY 2021 and future submissions applicable to FY 2022. Repeat Finding: No Recommendation: We recommend the Village submit the data collection form within the time frame required by the Uniform Guidance. View of Responsible Officials: See Corrective Action Plan.
2022-004 All Federal Programs - Compliance - Data Collection Form Criteria: The audit package and the data collection form shall be submitted to the Federal Audit Clearinghouse 30 days after receipt of the auditor's report(s) or 9 months after the end of the fiscal year, whichever comes first, in accordance with the regulation found in the Uniform Guidance 2 CFR 200.512(a). Condition Found: For the fiscal year ended September 30, 2021, the Village did not submit the data collection form to the Federal Clearinghouse by the required due date of June 30, 2022, in accordance with the federal requirements. Cause: The Village fell behind in completing its financial reporting duties due in large part to the declaration of the COVID-19 pandemic. The Village had to spend time addressing issues related to the pandemic and operations while only limited personnel were available. As such, financial reporting fell behind. Effect: The Village is not in compliance with federal requirements. Questioned Costs/Basis: N/A Context: One out of one required submissions for FY 2021 and future submissions applicable to FY 2022. Repeat Finding: No Recommendation: We recommend the Village submit the data collection form within the time frame required by the Uniform Guidance. View of Responsible Officials: See Corrective Action Plan.