Assistance Listing Number, Federal Agency, and Program Name: Assistance Listing Number 84.425U, Department of Education, Education Stabilization Fund (ESSER II, TCLAS ESSER III, ARP ESSER III) Federal Award Identification Number and Year: 20521001015809, 20521001057810 Pass-through Entity – Texas Education Agency Finding Type – Material weakness in internal control over compliance Criteria – Per 2 CFR 200.512 (a) (1), the audit must be completed, and the data collection form described in paragraph (b) of this section and reporting package described in paragraph (c) of this section must be submitted within the earlier of 30 calendar days after receipt of the auditor's report(s), or nine months after the end of the audit period. Per 2 CFR 200.501 (b), a non-Federal entity that expends $750,000 or more during the non-Federal entity's fiscal year in Federal awards must have a single audit conducted in accordance with § 200.514. Condition – The data collection form was not submitted within the required time as required by 2 CFR 200.512 for the year ended August 31, 2023. Cause – Bexar County Academy’s (the “Academy”) books and records for the 2023 fiscal year were not reconciled and closed in a timely manner. Effect – The data collection form was not submitted within the required time as required by 2 CFR 200.512. Recommendation – We recommend that the Academy develop a reliable system to close the financial records in a timely manner. View of Responsible Officials and Corrective Action Plan – The Academies will develop a reliable system that will lead to the timely processing of the financial records by reviewing existing procedures to identify bottlenecks and areas of improvement. Feedback will be gathered from team members involved in the financial record keeping process so that standard procedures can be development and implemented. Furthermore, opportunities to automate processes and use software to assist with data entry, record reconciliation, and reporting can be used. This will significantly decrease manual workload and improve accuracy and timeliness.
Federal Assistance Listing Number - 93.959 - Block Grants for Prevention and Treatment of Substance Abuse Criteria: The Data Collection Form is required to be submitted to the Federal Audit Clearinghouse ("FAC") within nine months of year end (2 CFR 200.512(a)(2). Condition: The Data Collection Form was not submitted to the FAC within the nine-month period for the year ended December 31, 2023. Effect: The Corporation was not in compliance with the requirement to complete the filing required by the Uniform Guidance within nine months of its year end, and therefore, the Corporation cannot be considered a low risk auditee for the years ended December 31, 2024 and 2025. Context: When performing our audit we noted the Data Collection Form submission to the FAC was not filed on a timely basis. Cause: There were personnel changes within the Corporation, which caused delays in concluding the audit on a timely basis. Repeat Finding: 2022-002 Recommendation: We recommend the Corporations's Data Collection Form submission to the FAC be filed within nine months of its fiscal year end as required. Views of Responsible Officials and Planned Corrective Actions: The Corporation concurs with the recommendation. See attached Correction Action Plan.
Finding #2023-001 – Material Weakness – Accounting Recordkeeping All Programs Other Criteria Accounting tasks such as timely monthly analysis, reconciliations and review of accounts play a key role in providing the accuracy of accounting data and information included in the interim and year-end financial statements. Trial balances should be maintained for the Organization continuously, in accordance with U.S. GAAP. Detailed supporting schedules should be maintained for all significant asset, liability, revenue and expense accounts. Reconciling items should be investigated and resolved in a timely manner. All of the forementioned items are essential to ensure that financial statements and data collection forms are submitted in conformance with 2 CFR Section 200.512(a)(1). Condition During the year ended June 30, 2023, management was unable to provide timely year-end trial balances in accordance with U.S. GAAP without significant adjusting journal entries required to accurately reflect the underlying accounting transactions. Cause The Organization’s Accounting/Finance Department experienced significant turnover in personnel which resulted in a backlog of recording transactions and invoicing during the year ended June 30, 2023. This resulted in reconciliations not being performed timely. Effects Not performing timely and complete monthly and year-end account reconciliations and closing procedures leads to a continually and growing backlog of transactions and journal entries that are not posted to the accounting system, which renders the accounting information ineffective for making well-informed business decisions. This has led to the expenditure of significant time and effort by many to complete the required reconciliation procedures and prevented the timely delivery of financial statements to management, board members and funders. In addition, this led to the Organization to be noncompliant with required deadlines for Uniform Guidance and Data Collection Form submission. Questions Costs None. Perspective This audit finding is systematic. Statistical Sample A statistical sample is not applicable to this finding. Repeat Finding This audit finding is not a repeat finding. Recommendation We recommend that individuals overseeing the accounting and finance department continue to review the Organization’s current accounting policies and update existing policies or implement new policies, as needed, to ensure that the trial balances are accurately maintained throughout the year, reconciliations are completed and reviewed monthly or quarterly, as appropriate, and the trial balances and related supporting schedules are prepared and reviewed timely after year-end. Views of Responsible Officials Management agrees with the finding. There was significant turnovers in the finance department, including the CFO and the finance director. These turnovers affected the ability of the Organization to produce the information on time for the auditors. The Organization is working with external consultants to improve the timeliness of reconciliations and audit preparation and recruiting vacant positions. We completed accounting policy changes which will correct the issues noted. Management is confident that the issues that have been noted have been rectified.
Finding #2023-001 – Material Weakness – Accounting Recordkeeping All Programs Other Criteria Accounting tasks such as timely monthly analysis, reconciliations and review of accounts play a key role in providing the accuracy of accounting data and information included in the interim and year-end financial statements. Trial balances should be maintained for the Organization continuously, in accordance with U.S. GAAP. Detailed supporting schedules should be maintained for all significant asset, liability, revenue and expense accounts. Reconciling items should be investigated and resolved in a timely manner. All of the forementioned items are essential to ensure that financial statements and data collection forms are submitted in conformance with 2 CFR Section 200.512(a)(1). Condition During the year ended June 30, 2023, management was unable to provide timely year-end trial balances in accordance with U.S. GAAP without significant adjusting journal entries required to accurately reflect the underlying accounting transactions. Cause The Organization’s Accounting/Finance Department experienced significant turnover in personnel which resulted in a backlog of recording transactions and invoicing during the year ended June 30, 2023. This resulted in reconciliations not being performed timely. Effects Not performing timely and complete monthly and year-end account reconciliations and closing procedures leads to a continually and growing backlog of transactions and journal entries that are not posted to the accounting system, which renders the accounting information ineffective for making well-informed business decisions. This has led to the expenditure of significant time and effort by many to complete the required reconciliation procedures and prevented the timely delivery of financial statements to management, board members and funders. In addition, this led to the Organization to be noncompliant with required deadlines for Uniform Guidance and Data Collection Form submission. Questions Costs None. Perspective This audit finding is systematic. Statistical Sample A statistical sample is not applicable to this finding. Repeat Finding This audit finding is not a repeat finding. Recommendation We recommend that individuals overseeing the accounting and finance department continue to review the Organization’s current accounting policies and update existing policies or implement new policies, as needed, to ensure that the trial balances are accurately maintained throughout the year, reconciliations are completed and reviewed monthly or quarterly, as appropriate, and the trial balances and related supporting schedules are prepared and reviewed timely after year-end. Views of Responsible Officials Management agrees with the finding. There was significant turnovers in the finance department, including the CFO and the finance director. These turnovers affected the ability of the Organization to produce the information on time for the auditors. The Organization is working with external consultants to improve the timeliness of reconciliations and audit preparation and recruiting vacant positions. We completed accounting policy changes which will correct the issues noted. Management is confident that the issues that have been noted have been rectified.
Finding #2023-001 – Material Weakness – Accounting Recordkeeping All Programs Other Criteria Accounting tasks such as timely monthly analysis, reconciliations and review of accounts play a key role in providing the accuracy of accounting data and information included in the interim and year-end financial statements. Trial balances should be maintained for the Organization continuously, in accordance with U.S. GAAP. Detailed supporting schedules should be maintained for all significant asset, liability, revenue and expense accounts. Reconciling items should be investigated and resolved in a timely manner. All of the forementioned items are essential to ensure that financial statements and data collection forms are submitted in conformance with 2 CFR Section 200.512(a)(1). Condition During the year ended June 30, 2023, management was unable to provide timely year-end trial balances in accordance with U.S. GAAP without significant adjusting journal entries required to accurately reflect the underlying accounting transactions. Cause The Organization’s Accounting/Finance Department experienced significant turnover in personnel which resulted in a backlog of recording transactions and invoicing during the year ended June 30, 2023. This resulted in reconciliations not being performed timely. Effects Not performing timely and complete monthly and year-end account reconciliations and closing procedures leads to a continually and growing backlog of transactions and journal entries that are not posted to the accounting system, which renders the accounting information ineffective for making well-informed business decisions. This has led to the expenditure of significant time and effort by many to complete the required reconciliation procedures and prevented the timely delivery of financial statements to management, board members and funders. In addition, this led to the Organization to be noncompliant with required deadlines for Uniform Guidance and Data Collection Form submission. Questions Costs None. Perspective This audit finding is systematic. Statistical Sample A statistical sample is not applicable to this finding. Repeat Finding This audit finding is not a repeat finding. Recommendation We recommend that individuals overseeing the accounting and finance department continue to review the Organization’s current accounting policies and update existing policies or implement new policies, as needed, to ensure that the trial balances are accurately maintained throughout the year, reconciliations are completed and reviewed monthly or quarterly, as appropriate, and the trial balances and related supporting schedules are prepared and reviewed timely after year-end. Views of Responsible Officials Management agrees with the finding. There was significant turnovers in the finance department, including the CFO and the finance director. These turnovers affected the ability of the Organization to produce the information on time for the auditors. The Organization is working with external consultants to improve the timeliness of reconciliations and audit preparation and recruiting vacant positions. We completed accounting policy changes which will correct the issues noted. Management is confident that the issues that have been noted have been rectified.
Finding #2023-001 – Material Weakness – Accounting Recordkeeping All Programs Other Criteria Accounting tasks such as timely monthly analysis, reconciliations and review of accounts play a key role in providing the accuracy of accounting data and information included in the interim and year-end financial statements. Trial balances should be maintained for the Organization continuously, in accordance with U.S. GAAP. Detailed supporting schedules should be maintained for all significant asset, liability, revenue and expense accounts. Reconciling items should be investigated and resolved in a timely manner. All of the forementioned items are essential to ensure that financial statements and data collection forms are submitted in conformance with 2 CFR Section 200.512(a)(1). Condition During the year ended June 30, 2023, management was unable to provide timely year-end trial balances in accordance with U.S. GAAP without significant adjusting journal entries required to accurately reflect the underlying accounting transactions. Cause The Organization’s Accounting/Finance Department experienced significant turnover in personnel which resulted in a backlog of recording transactions and invoicing during the year ended June 30, 2023. This resulted in reconciliations not being performed timely. Effects Not performing timely and complete monthly and year-end account reconciliations and closing procedures leads to a continually and growing backlog of transactions and journal entries that are not posted to the accounting system, which renders the accounting information ineffective for making well-informed business decisions. This has led to the expenditure of significant time and effort by many to complete the required reconciliation procedures and prevented the timely delivery of financial statements to management, board members and funders. In addition, this led to the Organization to be noncompliant with required deadlines for Uniform Guidance and Data Collection Form submission. Questions Costs None. Perspective This audit finding is systematic. Statistical Sample A statistical sample is not applicable to this finding. Repeat Finding This audit finding is not a repeat finding. Recommendation We recommend that individuals overseeing the accounting and finance department continue to review the Organization’s current accounting policies and update existing policies or implement new policies, as needed, to ensure that the trial balances are accurately maintained throughout the year, reconciliations are completed and reviewed monthly or quarterly, as appropriate, and the trial balances and related supporting schedules are prepared and reviewed timely after year-end. Views of Responsible Officials Management agrees with the finding. There was significant turnovers in the finance department, including the CFO and the finance director. These turnovers affected the ability of the Organization to produce the information on time for the auditors. The Organization is working with external consultants to improve the timeliness of reconciliations and audit preparation and recruiting vacant positions. We completed accounting policy changes which will correct the issues noted. Management is confident that the issues that have been noted have been rectified.
Finding #2023-001 – Material Weakness – Accounting Recordkeeping All Programs Other Criteria Accounting tasks such as timely monthly analysis, reconciliations and review of accounts play a key role in providing the accuracy of accounting data and information included in the interim and year-end financial statements. Trial balances should be maintained for the Organization continuously, in accordance with U.S. GAAP. Detailed supporting schedules should be maintained for all significant asset, liability, revenue and expense accounts. Reconciling items should be investigated and resolved in a timely manner. All of the forementioned items are essential to ensure that financial statements and data collection forms are submitted in conformance with 2 CFR Section 200.512(a)(1). Condition During the year ended June 30, 2023, management was unable to provide timely year-end trial balances in accordance with U.S. GAAP without significant adjusting journal entries required to accurately reflect the underlying accounting transactions. Cause The Organization’s Accounting/Finance Department experienced significant turnover in personnel which resulted in a backlog of recording transactions and invoicing during the year ended June 30, 2023. This resulted in reconciliations not being performed timely. Effects Not performing timely and complete monthly and year-end account reconciliations and closing procedures leads to a continually and growing backlog of transactions and journal entries that are not posted to the accounting system, which renders the accounting information ineffective for making well-informed business decisions. This has led to the expenditure of significant time and effort by many to complete the required reconciliation procedures and prevented the timely delivery of financial statements to management, board members and funders. In addition, this led to the Organization to be noncompliant with required deadlines for Uniform Guidance and Data Collection Form submission. Questions Costs None. Perspective This audit finding is systematic. Statistical Sample A statistical sample is not applicable to this finding. Repeat Finding This audit finding is not a repeat finding. Recommendation We recommend that individuals overseeing the accounting and finance department continue to review the Organization’s current accounting policies and update existing policies or implement new policies, as needed, to ensure that the trial balances are accurately maintained throughout the year, reconciliations are completed and reviewed monthly or quarterly, as appropriate, and the trial balances and related supporting schedules are prepared and reviewed timely after year-end. Views of Responsible Officials Management agrees with the finding. There was significant turnovers in the finance department, including the CFO and the finance director. These turnovers affected the ability of the Organization to produce the information on time for the auditors. The Organization is working with external consultants to improve the timeliness of reconciliations and audit preparation and recruiting vacant positions. We completed accounting policy changes which will correct the issues noted. Management is confident that the issues that have been noted have been rectified.
Finding #2023-001 – Material Weakness – Accounting Recordkeeping All Programs Other Criteria Accounting tasks such as timely monthly analysis, reconciliations and review of accounts play a key role in providing the accuracy of accounting data and information included in the interim and year-end financial statements. Trial balances should be maintained for the Organization continuously, in accordance with U.S. GAAP. Detailed supporting schedules should be maintained for all significant asset, liability, revenue and expense accounts. Reconciling items should be investigated and resolved in a timely manner. All of the forementioned items are essential to ensure that financial statements and data collection forms are submitted in conformance with 2 CFR Section 200.512(a)(1). Condition During the year ended June 30, 2023, management was unable to provide timely year-end trial balances in accordance with U.S. GAAP without significant adjusting journal entries required to accurately reflect the underlying accounting transactions. Cause The Organization’s Accounting/Finance Department experienced significant turnover in personnel which resulted in a backlog of recording transactions and invoicing during the year ended June 30, 2023. This resulted in reconciliations not being performed timely. Effects Not performing timely and complete monthly and year-end account reconciliations and closing procedures leads to a continually and growing backlog of transactions and journal entries that are not posted to the accounting system, which renders the accounting information ineffective for making well-informed business decisions. This has led to the expenditure of significant time and effort by many to complete the required reconciliation procedures and prevented the timely delivery of financial statements to management, board members and funders. In addition, this led to the Organization to be noncompliant with required deadlines for Uniform Guidance and Data Collection Form submission. Questions Costs None. Perspective This audit finding is systematic. Statistical Sample A statistical sample is not applicable to this finding. Repeat Finding This audit finding is not a repeat finding. Recommendation We recommend that individuals overseeing the accounting and finance department continue to review the Organization’s current accounting policies and update existing policies or implement new policies, as needed, to ensure that the trial balances are accurately maintained throughout the year, reconciliations are completed and reviewed monthly or quarterly, as appropriate, and the trial balances and related supporting schedules are prepared and reviewed timely after year-end. Views of Responsible Officials Management agrees with the finding. There was significant turnovers in the finance department, including the CFO and the finance director. These turnovers affected the ability of the Organization to produce the information on time for the auditors. The Organization is working with external consultants to improve the timeliness of reconciliations and audit preparation and recruiting vacant positions. We completed accounting policy changes which will correct the issues noted. Management is confident that the issues that have been noted have been rectified.
Finding #2023-001 – Material Weakness – Accounting Recordkeeping All Programs Other Criteria Accounting tasks such as timely monthly analysis, reconciliations and review of accounts play a key role in providing the accuracy of accounting data and information included in the interim and year-end financial statements. Trial balances should be maintained for the Organization continuously, in accordance with U.S. GAAP. Detailed supporting schedules should be maintained for all significant asset, liability, revenue and expense accounts. Reconciling items should be investigated and resolved in a timely manner. All of the forementioned items are essential to ensure that financial statements and data collection forms are submitted in conformance with 2 CFR Section 200.512(a)(1). Condition During the year ended June 30, 2023, management was unable to provide timely year-end trial balances in accordance with U.S. GAAP without significant adjusting journal entries required to accurately reflect the underlying accounting transactions. Cause The Organization’s Accounting/Finance Department experienced significant turnover in personnel which resulted in a backlog of recording transactions and invoicing during the year ended June 30, 2023. This resulted in reconciliations not being performed timely. Effects Not performing timely and complete monthly and year-end account reconciliations and closing procedures leads to a continually and growing backlog of transactions and journal entries that are not posted to the accounting system, which renders the accounting information ineffective for making well-informed business decisions. This has led to the expenditure of significant time and effort by many to complete the required reconciliation procedures and prevented the timely delivery of financial statements to management, board members and funders. In addition, this led to the Organization to be noncompliant with required deadlines for Uniform Guidance and Data Collection Form submission. Questions Costs None. Perspective This audit finding is systematic. Statistical Sample A statistical sample is not applicable to this finding. Repeat Finding This audit finding is not a repeat finding. Recommendation We recommend that individuals overseeing the accounting and finance department continue to review the Organization’s current accounting policies and update existing policies or implement new policies, as needed, to ensure that the trial balances are accurately maintained throughout the year, reconciliations are completed and reviewed monthly or quarterly, as appropriate, and the trial balances and related supporting schedules are prepared and reviewed timely after year-end. Views of Responsible Officials Management agrees with the finding. There was significant turnovers in the finance department, including the CFO and the finance director. These turnovers affected the ability of the Organization to produce the information on time for the auditors. The Organization is working with external consultants to improve the timeliness of reconciliations and audit preparation and recruiting vacant positions. We completed accounting policy changes which will correct the issues noted. Management is confident that the issues that have been noted have been rectified.
Finding #2023-001 – Material Weakness – Accounting Recordkeeping All Programs Other Criteria Accounting tasks such as timely monthly analysis, reconciliations and review of accounts play a key role in providing the accuracy of accounting data and information included in the interim and year-end financial statements. Trial balances should be maintained for the Organization continuously, in accordance with U.S. GAAP. Detailed supporting schedules should be maintained for all significant asset, liability, revenue and expense accounts. Reconciling items should be investigated and resolved in a timely manner. All of the forementioned items are essential to ensure that financial statements and data collection forms are submitted in conformance with 2 CFR Section 200.512(a)(1). Condition During the year ended June 30, 2023, management was unable to provide timely year-end trial balances in accordance with U.S. GAAP without significant adjusting journal entries required to accurately reflect the underlying accounting transactions. Cause The Organization’s Accounting/Finance Department experienced significant turnover in personnel which resulted in a backlog of recording transactions and invoicing during the year ended June 30, 2023. This resulted in reconciliations not being performed timely. Effects Not performing timely and complete monthly and year-end account reconciliations and closing procedures leads to a continually and growing backlog of transactions and journal entries that are not posted to the accounting system, which renders the accounting information ineffective for making well-informed business decisions. This has led to the expenditure of significant time and effort by many to complete the required reconciliation procedures and prevented the timely delivery of financial statements to management, board members and funders. In addition, this led to the Organization to be noncompliant with required deadlines for Uniform Guidance and Data Collection Form submission. Questions Costs None. Perspective This audit finding is systematic. Statistical Sample A statistical sample is not applicable to this finding. Repeat Finding This audit finding is not a repeat finding. Recommendation We recommend that individuals overseeing the accounting and finance department continue to review the Organization’s current accounting policies and update existing policies or implement new policies, as needed, to ensure that the trial balances are accurately maintained throughout the year, reconciliations are completed and reviewed monthly or quarterly, as appropriate, and the trial balances and related supporting schedules are prepared and reviewed timely after year-end. Views of Responsible Officials Management agrees with the finding. There was significant turnovers in the finance department, including the CFO and the finance director. These turnovers affected the ability of the Organization to produce the information on time for the auditors. The Organization is working with external consultants to improve the timeliness of reconciliations and audit preparation and recruiting vacant positions. We completed accounting policy changes which will correct the issues noted. Management is confident that the issues that have been noted have been rectified.
Compliance with Single Audit Requirements Assistance Title: COVID-19 - Economic Adjustment Assistance - Coronavirus Aid, Relief, and Economic Security (CARES) Act Revolving Loan Fund Assistance Listing Number: 11.307 Federal Agency: U.S. Department of Commerce Type of Finding: Significant Deficiency and Noncompliance Category of Finding: Audit Requirements Known Questioned Costs: $0 Likely Questioned Costs: $0 Criteria According to the Uniform Guidance (2 CFR Part 200.501), non-federal entities that expend $750,000 or more in federal awards during their fiscal year are required to have a single audit conducted. The audit report must be submitted to the Federal Audit Clearinghouse (FAC) within the earlier of 30 calendar days after receipt of the auditor's report or nine months after the end of the audit period (2 CFR Part 200.512). Condition The Organization did not engage to conduct a single audit for FY23 despite meeting the expenditure threshold, and the required audit report was not submitted within the prescribed due dates. This oversight necessitated the reissuance of the FY23 financial statement audit to complete and issue a single audit. Cause The oversight occurred due to inadequate internal controls, a lack of understanding of federal expenditure calculation for the loan program, and turnover in the Finance Director’s role. The transition in finance leadership led to an isolated weakness in the Organization’s control process as it relates to the management of this federal award. Management did not apply the appropriate methodology for calculating federal expenditures related to the revolving loan fund for reporting in the Schedule of Federal Expenditures. There was also insufficient oversight and review processes to detect and correct the error in a timely manner. Effect As a result of the incorrect calculation, the Organization did not engage to conduct the required single audit within the stipulated deadlines, leading to noncompliance with federal regulations. Failure to submit the single audit report within the required timeframe increases the risk of noncompliance with federal regulations, which could lead to sanctions, penalties, or the retraction of federal funding. Late submission may also affect the organization's eligibility for future federal awards and could result in increased scrutiny from federal agencies. Repeat Finding This is not a repeat finding. Recommendation We recommend that management implement robust policies and internal control procedures to ensure accurate calculation and reporting of federal expenditures in the Schedule of Federal Expenditures, particularly for complex programs like revolving loan funds. We also recommend an increase in oversight by senior management and the board to ensure that financial reporting and compliance responsibilities are adequately fulfilled. Management’s Response Management concurs with this finding. See Management’s Response and Corrective Action plan section.
Finding 2023-002 – Reporting – Compliance (Repeat Finding: 2022-005) Condition: The School District did not complete and submit their audit to the Federal Audit Clearinghouse by the due date of March 31, 2024. Questioned Costs: None. Criteria: 2 CFR §200.512 of the Uniform Guidance requires an entity expending more than $750,000 of federal funds within the calendar year to submit a data collection form by a due date that is the earlier of 30 calendar days after receipt of the auditor’s report(s) or nine months after the end of the audit period. Cause: During FY 2021, 2022, and 2023 the School District employed multiple Business Managers. This affected providing documentation in a timely manner. Effect: Late filing of the data collection form results in noncompliance with requirements of Uniform Guidance which could lead to sanctions by funding agencies. Recommendation: We recommend the School District become familiar with reporting requirements for each award and implement procedures to begin audit preparation work earlier in the fiscal year to ensure reports are filed within the nine-month reporting deadline set forth by Uniform Guidance. Views of Responsible Officials: Please refer to the Corrective Action Plan for management’s views and planned corrective action.
Finding 2023-002 – Reporting – Compliance (Repeat Finding: 2022-005) Condition: The School District did not complete and submit their audit to the Federal Audit Clearinghouse by the due date of March 31, 2024. Questioned Costs: None. Criteria: 2 CFR §200.512 of the Uniform Guidance requires an entity expending more than $750,000 of federal funds within the calendar year to submit a data collection form by a due date that is the earlier of 30 calendar days after receipt of the auditor’s report(s) or nine months after the end of the audit period. Cause: During FY 2021, 2022, and 2023 the School District employed multiple Business Managers. This affected providing documentation in a timely manner. Effect: Late filing of the data collection form results in noncompliance with requirements of Uniform Guidance which could lead to sanctions by funding agencies. Recommendation: We recommend the School District become familiar with reporting requirements for each award and implement procedures to begin audit preparation work earlier in the fiscal year to ensure reports are filed within the nine-month reporting deadline set forth by Uniform Guidance. Views of Responsible Officials: Please refer to the Corrective Action Plan for management’s views and planned corrective action.
Finding 2023-002 – Reporting – Compliance (Repeat Finding: 2022-005) Condition: The School District did not complete and submit their audit to the Federal Audit Clearinghouse by the due date of March 31, 2024. Questioned Costs: None. Criteria: 2 CFR §200.512 of the Uniform Guidance requires an entity expending more than $750,000 of federal funds within the calendar year to submit a data collection form by a due date that is the earlier of 30 calendar days after receipt of the auditor’s report(s) or nine months after the end of the audit period. Cause: During FY 2021, 2022, and 2023 the School District employed multiple Business Managers. This affected providing documentation in a timely manner. Effect: Late filing of the data collection form results in noncompliance with requirements of Uniform Guidance which could lead to sanctions by funding agencies. Recommendation: We recommend the School District become familiar with reporting requirements for each award and implement procedures to begin audit preparation work earlier in the fiscal year to ensure reports are filed within the nine-month reporting deadline set forth by Uniform Guidance. Views of Responsible Officials: Please refer to the Corrective Action Plan for management’s views and planned corrective action.
DEPARTMENT OF HUMAN SERVICES SUBRECIPIENT MONITORING Material Weakness Material Noncompliance 2023-018 Strengthen Controls over Subrecipient Monitoring to Ensure Compliance with Uniform Guidance Auditing Requirements. ALN Number(s) 93.558 Temporary Assistance for Needy Families (TANF) 93.489, 93.575, 93.596 Child Care Development Fund (CCDF) 93.568 Low Income Household Energy Assistance (LIHEAP) Federal Award No. G2101MSTANF G2101MSCCDF G2101MSLIEA Questioned Costs N/A Criteria The Code of Federal Regulations (2 cfr §200.331(f)) states all pass-through entities (PTE’s) must verify that every subrecipient is audited as required by Subpart F - Audit Requirements of this part when it is expected that the subrecipient's Federal awards expended during the respective fiscal year equaled or exceeded the threshold set forth in § 200.501 Audit requirements. The Code of Federal Regulations (2 cfr § 200.512(a)(1)) states the audit must be completed and the data collection form described in paragraph (b) of this section and reporting package described in paragraph (c) of this section must be submitted within the earlier of 30 calendar days after receipt of the auditor's report(s), or nine months after the end of the audit period. If the due date falls on a Saturday, Sunday, or Federal holiday, the reporting package is due the next business day. Additionally, per the MDHS Subgrant/Agreement Manual: All MDHS subgrantees are required to complete the MDHS Subgrantee Audit Information Form (MDHS-DPI-002). This form must be submitted to the Division of Monitoring no later than ninety (90) calendar days after the end of the subgrantee’s fiscal year. This form is necessary to certify the sources and amounts of all Federal awards received and expended by the subgrantee. Condition When performing testwork related to OMB Single Audit Monitoring as of June 30, 2023, the auditor noted 16 instances in which the Mississippi Department of Human Services (MDHS) did not ascertain whether Single Audit Requirements were being met by subgrantees Cause Staff were either unaware or did not follow identified policies and procedures for monitoring requirements. Effect Failure to properly monitor subrecipients could allow noncompliance with federal regulations to occur and go undetected, potentially resulting in fraud, waste, and abuse within the agency. Recommendation We recommend the Mississippi Department of Human Services' Office of Compliance - Division of Monitoring (DM) strengthen controls over subrecipient monitoring for Uniform Guidance audits to ensure recipients expending $750,000 or more in Federal funds during their fiscal year are meeting Uniform Guidance Audit requirements. Repeat Finding Yes; 2022-018. Statistically Valid No.
DEPARTMENT OF HUMAN SERVICES SUBRECIPIENT MONITORING Material Weakness Material Noncompliance 2023-018 Strengthen Controls over Subrecipient Monitoring to Ensure Compliance with Uniform Guidance Auditing Requirements. ALN Number(s) 93.558 Temporary Assistance for Needy Families (TANF) 93.489, 93.575, 93.596 Child Care Development Fund (CCDF) 93.568 Low Income Household Energy Assistance (LIHEAP) Federal Award No. G2101MSTANF G2101MSCCDF G2101MSLIEA Questioned Costs N/A Criteria The Code of Federal Regulations (2 cfr §200.331(f)) states all pass-through entities (PTE’s) must verify that every subrecipient is audited as required by Subpart F - Audit Requirements of this part when it is expected that the subrecipient's Federal awards expended during the respective fiscal year equaled or exceeded the threshold set forth in § 200.501 Audit requirements. The Code of Federal Regulations (2 cfr § 200.512(a)(1)) states the audit must be completed and the data collection form described in paragraph (b) of this section and reporting package described in paragraph (c) of this section must be submitted within the earlier of 30 calendar days after receipt of the auditor's report(s), or nine months after the end of the audit period. If the due date falls on a Saturday, Sunday, or Federal holiday, the reporting package is due the next business day. Additionally, per the MDHS Subgrant/Agreement Manual: All MDHS subgrantees are required to complete the MDHS Subgrantee Audit Information Form (MDHS-DPI-002). This form must be submitted to the Division of Monitoring no later than ninety (90) calendar days after the end of the subgrantee’s fiscal year. This form is necessary to certify the sources and amounts of all Federal awards received and expended by the subgrantee. Condition When performing testwork related to OMB Single Audit Monitoring as of June 30, 2023, the auditor noted 16 instances in which the Mississippi Department of Human Services (MDHS) did not ascertain whether Single Audit Requirements were being met by subgrantees Cause Staff were either unaware or did not follow identified policies and procedures for monitoring requirements. Effect Failure to properly monitor subrecipients could allow noncompliance with federal regulations to occur and go undetected, potentially resulting in fraud, waste, and abuse within the agency. Recommendation We recommend the Mississippi Department of Human Services' Office of Compliance - Division of Monitoring (DM) strengthen controls over subrecipient monitoring for Uniform Guidance audits to ensure recipients expending $750,000 or more in Federal funds during their fiscal year are meeting Uniform Guidance Audit requirements. Repeat Finding Yes; 2022-018. Statistically Valid No.
DEPARTMENT OF HUMAN SERVICES SUBRECIPIENT MONITORING Material Weakness Material Noncompliance 2023-018 Strengthen Controls over Subrecipient Monitoring to Ensure Compliance with Uniform Guidance Auditing Requirements. ALN Number(s) 93.558 Temporary Assistance for Needy Families (TANF) 93.489, 93.575, 93.596 Child Care Development Fund (CCDF) 93.568 Low Income Household Energy Assistance (LIHEAP) Federal Award No. G2101MSTANF G2101MSCCDF G2101MSLIEA Questioned Costs N/A Criteria The Code of Federal Regulations (2 cfr §200.331(f)) states all pass-through entities (PTE’s) must verify that every subrecipient is audited as required by Subpart F - Audit Requirements of this part when it is expected that the subrecipient's Federal awards expended during the respective fiscal year equaled or exceeded the threshold set forth in § 200.501 Audit requirements. The Code of Federal Regulations (2 cfr § 200.512(a)(1)) states the audit must be completed and the data collection form described in paragraph (b) of this section and reporting package described in paragraph (c) of this section must be submitted within the earlier of 30 calendar days after receipt of the auditor's report(s), or nine months after the end of the audit period. If the due date falls on a Saturday, Sunday, or Federal holiday, the reporting package is due the next business day. Additionally, per the MDHS Subgrant/Agreement Manual: All MDHS subgrantees are required to complete the MDHS Subgrantee Audit Information Form (MDHS-DPI-002). This form must be submitted to the Division of Monitoring no later than ninety (90) calendar days after the end of the subgrantee’s fiscal year. This form is necessary to certify the sources and amounts of all Federal awards received and expended by the subgrantee. Condition When performing testwork related to OMB Single Audit Monitoring as of June 30, 2023, the auditor noted 16 instances in which the Mississippi Department of Human Services (MDHS) did not ascertain whether Single Audit Requirements were being met by subgrantees Cause Staff were either unaware or did not follow identified policies and procedures for monitoring requirements. Effect Failure to properly monitor subrecipients could allow noncompliance with federal regulations to occur and go undetected, potentially resulting in fraud, waste, and abuse within the agency. Recommendation We recommend the Mississippi Department of Human Services' Office of Compliance - Division of Monitoring (DM) strengthen controls over subrecipient monitoring for Uniform Guidance audits to ensure recipients expending $750,000 or more in Federal funds during their fiscal year are meeting Uniform Guidance Audit requirements. Repeat Finding Yes; 2022-018. Statistically Valid No.
DEPARTMENT OF HUMAN SERVICES SUBRECIPIENT MONITORING Material Weakness Material Noncompliance 2023-018 Strengthen Controls over Subrecipient Monitoring to Ensure Compliance with Uniform Guidance Auditing Requirements. ALN Number(s) 93.558 Temporary Assistance for Needy Families (TANF) 93.489, 93.575, 93.596 Child Care Development Fund (CCDF) 93.568 Low Income Household Energy Assistance (LIHEAP) Federal Award No. G2101MSTANF G2101MSCCDF G2101MSLIEA Questioned Costs N/A Criteria The Code of Federal Regulations (2 cfr §200.331(f)) states all pass-through entities (PTE’s) must verify that every subrecipient is audited as required by Subpart F - Audit Requirements of this part when it is expected that the subrecipient's Federal awards expended during the respective fiscal year equaled or exceeded the threshold set forth in § 200.501 Audit requirements. The Code of Federal Regulations (2 cfr § 200.512(a)(1)) states the audit must be completed and the data collection form described in paragraph (b) of this section and reporting package described in paragraph (c) of this section must be submitted within the earlier of 30 calendar days after receipt of the auditor's report(s), or nine months after the end of the audit period. If the due date falls on a Saturday, Sunday, or Federal holiday, the reporting package is due the next business day. Additionally, per the MDHS Subgrant/Agreement Manual: All MDHS subgrantees are required to complete the MDHS Subgrantee Audit Information Form (MDHS-DPI-002). This form must be submitted to the Division of Monitoring no later than ninety (90) calendar days after the end of the subgrantee’s fiscal year. This form is necessary to certify the sources and amounts of all Federal awards received and expended by the subgrantee. Condition When performing testwork related to OMB Single Audit Monitoring as of June 30, 2023, the auditor noted 16 instances in which the Mississippi Department of Human Services (MDHS) did not ascertain whether Single Audit Requirements were being met by subgrantees Cause Staff were either unaware or did not follow identified policies and procedures for monitoring requirements. Effect Failure to properly monitor subrecipients could allow noncompliance with federal regulations to occur and go undetected, potentially resulting in fraud, waste, and abuse within the agency. Recommendation We recommend the Mississippi Department of Human Services' Office of Compliance - Division of Monitoring (DM) strengthen controls over subrecipient monitoring for Uniform Guidance audits to ensure recipients expending $750,000 or more in Federal funds during their fiscal year are meeting Uniform Guidance Audit requirements. Repeat Finding Yes; 2022-018. Statistically Valid No.
DEPARTMENT OF HUMAN SERVICES SUBRECIPIENT MONITORING Material Weakness Material Noncompliance 2023-018 Strengthen Controls over Subrecipient Monitoring to Ensure Compliance with Uniform Guidance Auditing Requirements. ALN Number(s) 93.558 Temporary Assistance for Needy Families (TANF) 93.489, 93.575, 93.596 Child Care Development Fund (CCDF) 93.568 Low Income Household Energy Assistance (LIHEAP) Federal Award No. G2101MSTANF G2101MSCCDF G2101MSLIEA Questioned Costs N/A Criteria The Code of Federal Regulations (2 cfr §200.331(f)) states all pass-through entities (PTE’s) must verify that every subrecipient is audited as required by Subpart F - Audit Requirements of this part when it is expected that the subrecipient's Federal awards expended during the respective fiscal year equaled or exceeded the threshold set forth in § 200.501 Audit requirements. The Code of Federal Regulations (2 cfr § 200.512(a)(1)) states the audit must be completed and the data collection form described in paragraph (b) of this section and reporting package described in paragraph (c) of this section must be submitted within the earlier of 30 calendar days after receipt of the auditor's report(s), or nine months after the end of the audit period. If the due date falls on a Saturday, Sunday, or Federal holiday, the reporting package is due the next business day. Additionally, per the MDHS Subgrant/Agreement Manual: All MDHS subgrantees are required to complete the MDHS Subgrantee Audit Information Form (MDHS-DPI-002). This form must be submitted to the Division of Monitoring no later than ninety (90) calendar days after the end of the subgrantee’s fiscal year. This form is necessary to certify the sources and amounts of all Federal awards received and expended by the subgrantee. Condition When performing testwork related to OMB Single Audit Monitoring as of June 30, 2023, the auditor noted 16 instances in which the Mississippi Department of Human Services (MDHS) did not ascertain whether Single Audit Requirements were being met by subgrantees Cause Staff were either unaware or did not follow identified policies and procedures for monitoring requirements. Effect Failure to properly monitor subrecipients could allow noncompliance with federal regulations to occur and go undetected, potentially resulting in fraud, waste, and abuse within the agency. Recommendation We recommend the Mississippi Department of Human Services' Office of Compliance - Division of Monitoring (DM) strengthen controls over subrecipient monitoring for Uniform Guidance audits to ensure recipients expending $750,000 or more in Federal funds during their fiscal year are meeting Uniform Guidance Audit requirements. Repeat Finding Yes; 2022-018. Statistically Valid No.
DEPARTMENT OF HUMAN SERVICES SUBRECIPIENT MONITORING Material Weakness Material Noncompliance 2023-018 Strengthen Controls over Subrecipient Monitoring to Ensure Compliance with Uniform Guidance Auditing Requirements. ALN Number(s) 93.558 Temporary Assistance for Needy Families (TANF) 93.489, 93.575, 93.596 Child Care Development Fund (CCDF) 93.568 Low Income Household Energy Assistance (LIHEAP) Federal Award No. G2101MSTANF G2101MSCCDF G2101MSLIEA Questioned Costs N/A Criteria The Code of Federal Regulations (2 cfr §200.331(f)) states all pass-through entities (PTE’s) must verify that every subrecipient is audited as required by Subpart F - Audit Requirements of this part when it is expected that the subrecipient's Federal awards expended during the respective fiscal year equaled or exceeded the threshold set forth in § 200.501 Audit requirements. The Code of Federal Regulations (2 cfr § 200.512(a)(1)) states the audit must be completed and the data collection form described in paragraph (b) of this section and reporting package described in paragraph (c) of this section must be submitted within the earlier of 30 calendar days after receipt of the auditor's report(s), or nine months after the end of the audit period. If the due date falls on a Saturday, Sunday, or Federal holiday, the reporting package is due the next business day. Additionally, per the MDHS Subgrant/Agreement Manual: All MDHS subgrantees are required to complete the MDHS Subgrantee Audit Information Form (MDHS-DPI-002). This form must be submitted to the Division of Monitoring no later than ninety (90) calendar days after the end of the subgrantee’s fiscal year. This form is necessary to certify the sources and amounts of all Federal awards received and expended by the subgrantee. Condition When performing testwork related to OMB Single Audit Monitoring as of June 30, 2023, the auditor noted 16 instances in which the Mississippi Department of Human Services (MDHS) did not ascertain whether Single Audit Requirements were being met by subgrantees Cause Staff were either unaware or did not follow identified policies and procedures for monitoring requirements. Effect Failure to properly monitor subrecipients could allow noncompliance with federal regulations to occur and go undetected, potentially resulting in fraud, waste, and abuse within the agency. Recommendation We recommend the Mississippi Department of Human Services' Office of Compliance - Division of Monitoring (DM) strengthen controls over subrecipient monitoring for Uniform Guidance audits to ensure recipients expending $750,000 or more in Federal funds during their fiscal year are meeting Uniform Guidance Audit requirements. Repeat Finding Yes; 2022-018. Statistically Valid No.
DEPARTMENT OF HUMAN SERVICES SUBRECIPIENT MONITORING Material Weakness Material Noncompliance 2023-018 Strengthen Controls over Subrecipient Monitoring to Ensure Compliance with Uniform Guidance Auditing Requirements. ALN Number(s) 93.558 Temporary Assistance for Needy Families (TANF) 93.489, 93.575, 93.596 Child Care Development Fund (CCDF) 93.568 Low Income Household Energy Assistance (LIHEAP) Federal Award No. G2101MSTANF G2101MSCCDF G2101MSLIEA Questioned Costs N/A Criteria The Code of Federal Regulations (2 cfr §200.331(f)) states all pass-through entities (PTE’s) must verify that every subrecipient is audited as required by Subpart F - Audit Requirements of this part when it is expected that the subrecipient's Federal awards expended during the respective fiscal year equaled or exceeded the threshold set forth in § 200.501 Audit requirements. The Code of Federal Regulations (2 cfr § 200.512(a)(1)) states the audit must be completed and the data collection form described in paragraph (b) of this section and reporting package described in paragraph (c) of this section must be submitted within the earlier of 30 calendar days after receipt of the auditor's report(s), or nine months after the end of the audit period. If the due date falls on a Saturday, Sunday, or Federal holiday, the reporting package is due the next business day. Additionally, per the MDHS Subgrant/Agreement Manual: All MDHS subgrantees are required to complete the MDHS Subgrantee Audit Information Form (MDHS-DPI-002). This form must be submitted to the Division of Monitoring no later than ninety (90) calendar days after the end of the subgrantee’s fiscal year. This form is necessary to certify the sources and amounts of all Federal awards received and expended by the subgrantee. Condition When performing testwork related to OMB Single Audit Monitoring as of June 30, 2023, the auditor noted 16 instances in which the Mississippi Department of Human Services (MDHS) did not ascertain whether Single Audit Requirements were being met by subgrantees Cause Staff were either unaware or did not follow identified policies and procedures for monitoring requirements. Effect Failure to properly monitor subrecipients could allow noncompliance with federal regulations to occur and go undetected, potentially resulting in fraud, waste, and abuse within the agency. Recommendation We recommend the Mississippi Department of Human Services' Office of Compliance - Division of Monitoring (DM) strengthen controls over subrecipient monitoring for Uniform Guidance audits to ensure recipients expending $750,000 or more in Federal funds during their fiscal year are meeting Uniform Guidance Audit requirements. Repeat Finding Yes; 2022-018. Statistically Valid No.
Criteria: As required by 2 CFR 200.512, the single audit report must be submitted to the federal audit clearinghouse within the earlier of 30 calendar days after the receipt of the auditor's report, or nine months after the end of the audit period. Condition: ISCUW experienced delays in the completion of the financial statement audit, and therefore the single audit was delayed until after the required submission date. Cause: ISCUW is relatively new to the single audit process and requirements, there were various versions of guidance received and unclear identification of responsibilities until later into the program year that resulted in delays. Identification as a Repeat Finding, if Applicable: Previously reported as finding 2022-004. Effect: Delays in the finalization of the single audit and inappropriate reporting to the related granting agencies. Recommendation: We recommend that ISCUW develop a process to track and ensure that reporting deadlines are met. Management’s Response: See Corrective Action Plan.
Criteria: As required by 2 CFR 200.512, the single audit report must be submitted to the federal audit clearinghouse within the earlier of 30 calendar days after the receipt of the auditor's report, or nine months after the end of the audit period. Condition: ISCUW experienced delays in the completion of the financial statement audit, and therefore the single audit was delayed until after the required submission date. Cause: ISCUW is relatively new to the single audit process and requirements, there were various versions of guidance received and unclear identification of responsibilities until later into the program year that resulted in delays. Identification as a Repeat Finding, if Applicable: Previously reported as finding 2022-004. Effect: Delays in the finalization of the single audit and inappropriate reporting to the related granting agencies. Recommendation: We recommend that ISCUW develop a process to track and ensure that reporting deadlines are met. Management’s Response: See Corrective Action Plan.
Criteria: As required by 2 CFR 200.512, the single audit report must be submitted to the federal audit clearinghouse within the earlier of 30 calendar days after the receipt of the auditor's report, or nine months after the end of the audit period. Condition: ISCUW experienced delays in the completion of the financial statement audit, and therefore the single audit was delayed until after the required submission date. Cause: ISCUW is relatively new to the single audit process and requirements, there were various versions of guidance received and unclear identification of responsibilities until later into the program year that resulted in delays. Identification as a Repeat Finding, if Applicable: Previously reported as finding 2022-004. Effect: Delays in the finalization of the single audit and inappropriate reporting to the related granting agencies. Recommendation: We recommend that ISCUW develop a process to track and ensure that reporting deadlines are met. Management’s Response: See Corrective Action Plan.
Finding 2023-001: Late Audit Reporting Criteria: Uniform Guidance 2 CFR 200.512(a) requires that an audit must be completed and the data collection form and reporting package submitted within the earlier of 30 calendar days after receipt of the auditor’s report or nine months after the end of the audit period. Statement of Condition: The audit, data collection form, and reporting package for the Corporation for the year ended June 30, 2023, were due for submission to the Federal Audit Clearinghouse by March 31, 2024. This delay has been compounded by staff turnover and vacant roles within management. Cause: The delay was due to staffing constraints and extended delays in the year-end close process at the Corporation. Effect or Potential Effect: The failure to comply with Uniform Guidance requirements may result in noncompliance issues that could affect future funding and operational effectiveness. Recommendation: It is recommended that management implement procedures and controls to ensure that future audits are completed and submitted in a timely manner. Management’s Response: Management agrees with this finding. Please refer to the Corrective Action Plan for further details.
CRITERIA/SPECIFIC REQUIREMENT: The Code of Federal Regulations (2 CFR §200.512(a)(1)) requires the data collection form and reporting package be submitted within 30 calendar days after the auditee receives the auditor’s report or nine months after the end of the audit period (whichever is earlier). Moreover, Office of the Management and Budget announced that it is waiving the 30-day deadline for 2022 submissions. Thus, audits will be considered on time if submitted within nine months after the fiscal period end date. In addition, the Code (2 CFR §200.303 (a)) requires the Regional Office of Education No. 39 to establish and maintain effective internal control over the federal award to provide reasonable assurance the Regional Office of Education No. 39 is managing the federal award in compliance with federal statutes, regulations, and the terms and conditions of the federal award. Effective internal controls should include procedures to ensure the data collection form and related reporting package are timely submitted. Federal oversight agencies use the data collection form and related reporting package as a key tool in monitoring the accountability of federal awards. CONDITION: The Regional Office of Education No. 39 was required to submit its June 30, 2022, data collection form and related reporting package to the Federal Audit Clearinghouse by March 31, 2023; however, it was not submitted until January 3, 2024, resulting in a delay of 278 days. EFFECT: Failure to submit timely the required federal reports, impairs the ability of federal oversight agencies to perform such monitoring on a timely basis. Additionally, this resulted in noncompliance with federal requirements and could also result in the withholding of funding for other eligible projects or activities involving the Regional Office of Education No. 39. CAUSE: Management indicated that the Fiscal Year 2022 Audit packet was finalized late due to delays in preparing the packets for the prior years (2020 and 2021) and was only submitted in January 2024. This timeline issue stemmed from a lack of monitoring in previous years, resulting in audits falling behind. RECOMMENDATION: The Regional Office of Education No. 39 should establish and implement internal controls over timely submission of the data collection form and related reporting package. MANAGEMENT’S RESPONSE: The Regional Office of Education No. 39 agrees with the findings and is working with their contracted accounting firm to ensure that the office gets back on schedule with the yearly audit deadlines so that the Federal Audit Clearinghouse may be submitted on schedule as well.
CRITERIA/SPECIFIC REQUIREMENT: The Code of Federal Regulations (2 CFR §200.512(a)(1)) requires the data collection form and reporting package be submitted within 30 calendar days after the auditee receives the auditor’s report or nine months after the end of the audit period (whichever is earlier). Moreover, Office of the Management and Budget announced that it is waiving the 30-day deadline for 2022 submissions. Thus, audits will be considered on time if submitted within nine months after the fiscal period end date. In addition, the Code (2 CFR §200.303 (a)) requires the Regional Office of Education No. 39 to establish and maintain effective internal control over the federal award to provide reasonable assurance the Regional Office of Education No. 39 is managing the federal award in compliance with federal statutes, regulations, and the terms and conditions of the federal award. Effective internal controls should include procedures to ensure the data collection form and related reporting package are timely submitted. Federal oversight agencies use the data collection form and related reporting package as a key tool in monitoring the accountability of federal awards. CONDITION: The Regional Office of Education No. 39 was required to submit its June 30, 2022, data collection form and related reporting package to the Federal Audit Clearinghouse by March 31, 2023; however, it was not submitted until January 3, 2024, resulting in a delay of 278 days. EFFECT: Failure to submit timely the required federal reports, impairs the ability of federal oversight agencies to perform such monitoring on a timely basis. Additionally, this resulted in noncompliance with federal requirements and could also result in the withholding of funding for other eligible projects or activities involving the Regional Office of Education No. 39. CAUSE: Management indicated that the Fiscal Year 2022 Audit packet was finalized late due to delays in preparing the packets for the prior years (2020 and 2021) and was only submitted in January 2024. This timeline issue stemmed from a lack of monitoring in previous years, resulting in audits falling behind. RECOMMENDATION: The Regional Office of Education No. 39 should establish and implement internal controls over timely submission of the data collection form and related reporting package. MANAGEMENT’S RESPONSE: The Regional Office of Education No. 39 agrees with the findings and is working with their contracted accounting firm to ensure that the office gets back on schedule with the yearly audit deadlines so that the Federal Audit Clearinghouse may be submitted on schedule as well.
CRITERIA/SPECIFIC REQUIREMENT: The Code of Federal Regulations (2 CFR §200.512(a)(1)) requires the data collection form and reporting package be submitted within 30 calendar days after the auditee receives the auditor’s report or nine months after the end of the audit period (whichever is earlier). Moreover, Office of the Management and Budget announced that it is waiving the 30-day deadline for 2022 submissions. Thus, audits will be considered on time if submitted within nine months after the fiscal period end date. In addition, the Code (2 CFR §200.303 (a)) requires the Regional Office of Education No. 39 to establish and maintain effective internal control over the federal award to provide reasonable assurance the Regional Office of Education No. 39 is managing the federal award in compliance with federal statutes, regulations, and the terms and conditions of the federal award. Effective internal controls should include procedures to ensure the data collection form and related reporting package are timely submitted. Federal oversight agencies use the data collection form and related reporting package as a key tool in monitoring the accountability of federal awards. CONDITION: The Regional Office of Education No. 39 was required to submit its June 30, 2022, data collection form and related reporting package to the Federal Audit Clearinghouse by March 31, 2023; however, it was not submitted until January 3, 2024, resulting in a delay of 278 days. EFFECT: Failure to submit timely the required federal reports, impairs the ability of federal oversight agencies to perform such monitoring on a timely basis. Additionally, this resulted in noncompliance with federal requirements and could also result in the withholding of funding for other eligible projects or activities involving the Regional Office of Education No. 39. CAUSE: Management indicated that the Fiscal Year 2022 Audit packet was finalized late due to delays in preparing the packets for the prior years (2020 and 2021) and was only submitted in January 2024. This timeline issue stemmed from a lack of monitoring in previous years, resulting in audits falling behind. RECOMMENDATION: The Regional Office of Education No. 39 should establish and implement internal controls over timely submission of the data collection form and related reporting package. MANAGEMENT’S RESPONSE: The Regional Office of Education No. 39 agrees with the findings and is working with their contracted accounting firm to ensure that the office gets back on schedule with the yearly audit deadlines so that the Federal Audit Clearinghouse may be submitted on schedule as well.
CRITERIA/SPECIFIC REQUIREMENT: The Code of Federal Regulations (2 CFR §200.512(a)(1)) requires the data collection form and reporting package be submitted within 30 calendar days after the auditee receives the auditor’s report or nine months after the end of the audit period (whichever is earlier). Moreover, Office of the Management and Budget announced that it is waiving the 30-day deadline for 2022 submissions. Thus, audits will be considered on time if submitted within nine months after the fiscal period end date. In addition, the Code (2 CFR §200.303 (a)) requires the Regional Office of Education No. 39 to establish and maintain effective internal control over the federal award to provide reasonable assurance the Regional Office of Education No. 39 is managing the federal award in compliance with federal statutes, regulations, and the terms and conditions of the federal award. Effective internal controls should include procedures to ensure the data collection form and related reporting package are timely submitted. Federal oversight agencies use the data collection form and related reporting package as a key tool in monitoring the accountability of federal awards. CONDITION: The Regional Office of Education No. 39 was required to submit its June 30, 2022, data collection form and related reporting package to the Federal Audit Clearinghouse by March 31, 2023; however, it was not submitted until January 3, 2024, resulting in a delay of 278 days. EFFECT: Failure to submit timely the required federal reports, impairs the ability of federal oversight agencies to perform such monitoring on a timely basis. Additionally, this resulted in noncompliance with federal requirements and could also result in the withholding of funding for other eligible projects or activities involving the Regional Office of Education No. 39. CAUSE: Management indicated that the Fiscal Year 2022 Audit packet was finalized late due to delays in preparing the packets for the prior years (2020 and 2021) and was only submitted in January 2024. This timeline issue stemmed from a lack of monitoring in previous years, resulting in audits falling behind. RECOMMENDATION: The Regional Office of Education No. 39 should establish and implement internal controls over timely submission of the data collection form and related reporting package. MANAGEMENT’S RESPONSE: The Regional Office of Education No. 39 agrees with the findings and is working with their contracted accounting firm to ensure that the office gets back on schedule with the yearly audit deadlines so that the Federal Audit Clearinghouse may be submitted on schedule as well.
Finding 2023-001 - U.S. Department of Housing and Urban Development, Supportive Housing for the Persons with Disabilities (Section 811), CFDA #14.181 Statement of Condition: The Organization did not submit the data collection forms and required reporting package to the Federal Audit Clearinghouse (FAC) within the required due dates for the single audits for the years ended June 30, 2022 and June 30, 2023. Criteria: The Uniform Guidance, 2 CFR Part 200 Section 200.512(d), Report Submission, requires any non-federal entity that expends Federal awards which must be audited under Subpart F of 2 CFR to electronically submit to the FAC the data collection form and the reporting package described in 2 CFR Part 200 Section 200.512. Additionally, 2 CFR Section 200.512(a) requires the reporting package and data collection form to be submitted to the FAC the earlier of 30 calendar days after the reports are received from the auditors or nine months after the end of the audit period. Effect: Noncompliance with Uniform Guidance regulations. Cause: The completion of the audit for the fiscal year ended June 30, 2022 and June 30, 2023 were delayed due to management. Context: A test was performed to review the two most recent fiscal year audits performed under the Uniform Guidance and the required data collection forms were submitted to the FAC to determine if the Corporation qualified as a low-risk auditee. A single audit was performed under the Uniform Guidance for the years ended June 30, 2022 and 2021, however, the data collection form was not submitted to the FAC within the required due date for the year ended June 30, 2022. Furthermore, the audit for the year ended June 30, 2023 was not completed by the required data collection form due to the FAC. Questioned Costs: N/A Recommendation: We recommend management and the board of directors ensure that the audit and data collection forms are completed timely and the data collection form and required reporting package are submitted electronically to the FAC each fiscal year going forward. Views of Responsible Officials and Corrective Action Plan: Management acknowledges the data collection form for the years ended June 30, 2023 and 2022 were not submitted to the FAC within the required due dates. Management will provide additional oversight to ensure the data collection forms are submitted electronically to the FAC each fiscal year going forward within required due dates. The data collection form for the year ended June 30, 2022 was submitted to the FAC on January 16, 2024.
2023-001 Late submission of June 30, 2023 audit report – Federal Filing Federal Program: ALN 17.274 Criteria: The Organization is required to file its audit report each year to the Federal Audit Clearinghouse within nine months after the end of fiscal year in accordance with 34 CFR 200.512. Condition: The Organization did not file its June 30, 2023 report to the Federal Audit Clearinghouse within nine months after the end of fiscal year. Cause: The Organization was aware of the requirement, however, was unable to obtain a qualified auditing firm timely. Effect: The Organization did not meet the submission requirements as set forth by 34 CFR 200.512. Recommendation: We recommend the Organization closely monitors this important submission requirement to avoid missing the deadline. Management’s Response: Management will take corrective action to make sure the audit report is submitted to the Federal Audit Clearinghouse in compliance with the submission requirements.
2023-001 Late submission of June 30, 2023 audit report – Federal Filing Federal Program: ALN 17.274 Criteria: The Organization is required to file its audit report each year to the Federal Audit Clearinghouse within nine months after the end of fiscal year in accordance with 34 CFR 200.512. Condition: The Organization did not file its June 30, 2023 report to the Federal Audit Clearinghouse within nine months after the end of fiscal year. Cause: The Organization was aware of the requirement, however, was unable to obtain a qualified auditing firm timely. Effect: The Organization did not meet the submission requirements as set forth by 34 CFR 200.512. Recommendation: We recommend the Organization closely monitors this important submission requirement to avoid missing the deadline. Management’s Response: Management will take corrective action to make sure the audit report is submitted to the Federal Audit Clearinghouse in compliance with the submission requirements.
Federal Program Information: Federal agencies: U.S. Department of Education and U.S. Department of Health and Human Services Titles: Title I – Grants to Local Educational Agencies, Special Education Grants to States, English Language Acquisition State Grants, and Medical Assistance Program Assistance Listing Numbers: 84.010, 84.027, 84.173, 84.365, and 93.778 Federal Award Identification Number & Year: S010A220031 (2022); H027A210078-21A (2022); H173A220078 (2022) & S365A220031 (2022) Questioned Costs: Unknown Statement of Condition – The District did not submit the fiscal year 2023 federal single audit reporting package by the required due date of April 30, 2024. Criteria – The federal Office of Management and Budget’s (OMB) Compliance Supplement, and the federal Uniform Guidance 2 CFR 200.512(a) requires the single audit reporting package and the data collection form shall be submitted thirty (30) days after receipt of the auditor’s report, or nine months after the end of the fiscal year. For fiscal year 2023, the federal government extended the nine month due date by one month. Questioned Costs – Unknown. Effect – Non-compliance with federal requirements, such as the submission of the single audit reporting package and the data collection form, could jeopardize future District funding from the federal government. Cause – The audit was delayed due to several factors: late contracting of the audit service, the ongoing forensic audit, and the overall audit readiness of the district. As of April 30, 2024, the forensic audit was still in progress. The Independent Public Accountant (IPA) required insights into the financial implications of the forensic audit to accurately express an opinion on the district's financial status. Recommendation – We recommend the District implement administrative procedures to meet their statutory requirements of submitting their audit report by November 15th to the New Mexico State Auditor’s office for review and approval. Once this occurs, the District should be able to meet the requirements of OMB Compliance Supplement and the Uniform Guidance.
Federal Program Information: Federal agencies: U.S. Department of Education and U.S. Department of Health and Human Services Titles: Title I – Grants to Local Educational Agencies, Special Education Grants to States, English Language Acquisition State Grants, and Medical Assistance Program Assistance Listing Numbers: 84.010, 84.027, 84.173, 84.365, and 93.778 Federal Award Identification Number & Year: S010A220031 (2022); H027A210078-21A (2022); H173A220078 (2022) & S365A220031 (2022) Questioned Costs: Unknown Statement of Condition – The District did not submit the fiscal year 2023 federal single audit reporting package by the required due date of April 30, 2024. Criteria – The federal Office of Management and Budget’s (OMB) Compliance Supplement, and the federal Uniform Guidance 2 CFR 200.512(a) requires the single audit reporting package and the data collection form shall be submitted thirty (30) days after receipt of the auditor’s report, or nine months after the end of the fiscal year. For fiscal year 2023, the federal government extended the nine month due date by one month. Questioned Costs – Unknown. Effect – Non-compliance with federal requirements, such as the submission of the single audit reporting package and the data collection form, could jeopardize future District funding from the federal government. Cause – The audit was delayed due to several factors: late contracting of the audit service, the ongoing forensic audit, and the overall audit readiness of the district. As of April 30, 2024, the forensic audit was still in progress. The Independent Public Accountant (IPA) required insights into the financial implications of the forensic audit to accurately express an opinion on the district's financial status. Recommendation – We recommend the District implement administrative procedures to meet their statutory requirements of submitting their audit report by November 15th to the New Mexico State Auditor’s office for review and approval. Once this occurs, the District should be able to meet the requirements of OMB Compliance Supplement and the Uniform Guidance.
Federal Program Information: Federal agencies: U.S. Department of Education and U.S. Department of Health and Human Services Titles: Title I – Grants to Local Educational Agencies, Special Education Grants to States, English Language Acquisition State Grants, and Medical Assistance Program Assistance Listing Numbers: 84.010, 84.027, 84.173, 84.365, and 93.778 Federal Award Identification Number & Year: S010A220031 (2022); H027A210078-21A (2022); H173A220078 (2022) & S365A220031 (2022) Questioned Costs: Unknown Statement of Condition – The District did not submit the fiscal year 2023 federal single audit reporting package by the required due date of April 30, 2024. Criteria – The federal Office of Management and Budget’s (OMB) Compliance Supplement, and the federal Uniform Guidance 2 CFR 200.512(a) requires the single audit reporting package and the data collection form shall be submitted thirty (30) days after receipt of the auditor’s report, or nine months after the end of the fiscal year. For fiscal year 2023, the federal government extended the nine month due date by one month. Questioned Costs – Unknown. Effect – Non-compliance with federal requirements, such as the submission of the single audit reporting package and the data collection form, could jeopardize future District funding from the federal government. Cause – The audit was delayed due to several factors: late contracting of the audit service, the ongoing forensic audit, and the overall audit readiness of the district. As of April 30, 2024, the forensic audit was still in progress. The Independent Public Accountant (IPA) required insights into the financial implications of the forensic audit to accurately express an opinion on the district's financial status. Recommendation – We recommend the District implement administrative procedures to meet their statutory requirements of submitting their audit report by November 15th to the New Mexico State Auditor’s office for review and approval. Once this occurs, the District should be able to meet the requirements of OMB Compliance Supplement and the Uniform Guidance.
Federal Program Information: Federal agencies: U.S. Department of Education and U.S. Department of Health and Human Services Titles: Title I – Grants to Local Educational Agencies, Special Education Grants to States, English Language Acquisition State Grants, and Medical Assistance Program Assistance Listing Numbers: 84.010, 84.027, 84.173, 84.365, and 93.778 Federal Award Identification Number & Year: S010A220031 (2022); H027A210078-21A (2022); H173A220078 (2022) & S365A220031 (2022) Questioned Costs: Unknown Statement of Condition – The District did not submit the fiscal year 2023 federal single audit reporting package by the required due date of April 30, 2024. Criteria – The federal Office of Management and Budget’s (OMB) Compliance Supplement, and the federal Uniform Guidance 2 CFR 200.512(a) requires the single audit reporting package and the data collection form shall be submitted thirty (30) days after receipt of the auditor’s report, or nine months after the end of the fiscal year. For fiscal year 2023, the federal government extended the nine month due date by one month. Questioned Costs – Unknown. Effect – Non-compliance with federal requirements, such as the submission of the single audit reporting package and the data collection form, could jeopardize future District funding from the federal government. Cause – The audit was delayed due to several factors: late contracting of the audit service, the ongoing forensic audit, and the overall audit readiness of the district. As of April 30, 2024, the forensic audit was still in progress. The Independent Public Accountant (IPA) required insights into the financial implications of the forensic audit to accurately express an opinion on the district's financial status. Recommendation – We recommend the District implement administrative procedures to meet their statutory requirements of submitting their audit report by November 15th to the New Mexico State Auditor’s office for review and approval. Once this occurs, the District should be able to meet the requirements of OMB Compliance Supplement and the Uniform Guidance.
Federal Program Information: Federal agencies: U.S. Department of Education and U.S. Department of Health and Human Services Titles: Title I – Grants to Local Educational Agencies, Special Education Grants to States, English Language Acquisition State Grants, and Medical Assistance Program Assistance Listing Numbers: 84.010, 84.027, 84.173, 84.365, and 93.778 Federal Award Identification Number & Year: S010A220031 (2022); H027A210078-21A (2022); H173A220078 (2022) & S365A220031 (2022) Questioned Costs: Unknown Statement of Condition – The District did not submit the fiscal year 2023 federal single audit reporting package by the required due date of April 30, 2024. Criteria – The federal Office of Management and Budget’s (OMB) Compliance Supplement, and the federal Uniform Guidance 2 CFR 200.512(a) requires the single audit reporting package and the data collection form shall be submitted thirty (30) days after receipt of the auditor’s report, or nine months after the end of the fiscal year. For fiscal year 2023, the federal government extended the nine month due date by one month. Questioned Costs – Unknown. Effect – Non-compliance with federal requirements, such as the submission of the single audit reporting package and the data collection form, could jeopardize future District funding from the federal government. Cause – The audit was delayed due to several factors: late contracting of the audit service, the ongoing forensic audit, and the overall audit readiness of the district. As of April 30, 2024, the forensic audit was still in progress. The Independent Public Accountant (IPA) required insights into the financial implications of the forensic audit to accurately express an opinion on the district's financial status. Recommendation – We recommend the District implement administrative procedures to meet their statutory requirements of submitting their audit report by November 15th to the New Mexico State Auditor’s office for review and approval. Once this occurs, the District should be able to meet the requirements of OMB Compliance Supplement and the Uniform Guidance.
Federal Program Information: Federal agencies: U.S. Department of Education and U.S. Department of Health and Human Services Titles: Title I – Grants to Local Educational Agencies, Special Education Grants to States, English Language Acquisition State Grants, and Medical Assistance Program Assistance Listing Numbers: 84.010, 84.027, 84.173, 84.365, and 93.778 Federal Award Identification Number & Year: S010A220031 (2022); H027A210078-21A (2022); H173A220078 (2022) & S365A220031 (2022) Questioned Costs: Unknown Statement of Condition – The District did not submit the fiscal year 2023 federal single audit reporting package by the required due date of April 30, 2024. Criteria – The federal Office of Management and Budget’s (OMB) Compliance Supplement, and the federal Uniform Guidance 2 CFR 200.512(a) requires the single audit reporting package and the data collection form shall be submitted thirty (30) days after receipt of the auditor’s report, or nine months after the end of the fiscal year. For fiscal year 2023, the federal government extended the nine month due date by one month. Questioned Costs – Unknown. Effect – Non-compliance with federal requirements, such as the submission of the single audit reporting package and the data collection form, could jeopardize future District funding from the federal government. Cause – The audit was delayed due to several factors: late contracting of the audit service, the ongoing forensic audit, and the overall audit readiness of the district. As of April 30, 2024, the forensic audit was still in progress. The Independent Public Accountant (IPA) required insights into the financial implications of the forensic audit to accurately express an opinion on the district's financial status. Recommendation – We recommend the District implement administrative procedures to meet their statutory requirements of submitting their audit report by November 15th to the New Mexico State Auditor’s office for review and approval. Once this occurs, the District should be able to meet the requirements of OMB Compliance Supplement and the Uniform Guidance.
The Organization is required to submit the data collection form and reporting package within the earlier of 30 days after receipt of the auditor’s report or 9 months after the end of the audit period. The audit report was not yet complete within 9 months after the end of the audit period. The Organization changed the auditing firm responsible for providing the auditor’s report and there was an issue with timing and scheduling. Due to this error, the financial statements were not completed within 9 months after the end of the audit period and therefore the data collection form was not completed as required by 2 CFR 200.512(1).
Audit Finding Reference Number 2023 – 010 – Late Submission of Audit Report Federal Program and Specific Federal Award Identification CFDA Title and Number 84.007 Federal Supplemental Educational Opportunity Grants (SEOG) 84.033 Federal Work-Study Program (FWS) 84.063 Federal PELL Grant Program (PELL) 84.268 Federal Direct Student Loans (Direct) 84.425E Education Stabilization Fund – Student Aid 84.425F Education Stabilization Fund – Institutional Aid 84.425J Education Stabilization Fund – Historic Black Colleges and Universities Federal Award Number June 30, 2023 Federal Agencies U.S. Department of Education Pass-Through Entity Not applicable Criteria Pursuant to the requirement of Uniform Guidance 2 CFR Part 200.512(a), Single audits are required to be completed and the data collection form and reporting package submitted within the earlier of thirty (30) days after receipt of the auditor’s report, or nine (9) months after the end of the audit period. If the due date falls on a Saturday, Sunday, or federal Holiday, the reporting package is due the next business day. Conditions and Contexts The June 30, 2023 audit report was not submitted within the prescribed time frame. Required by federal regulations. The audit report was outstanding nine (9) months after the entity’s fiscal year. Cause Management failed to ensure the audit report was issued within the prescribed time frame. Questioned Costs For purposes of this condition, I have no questioned cost. Effect ABC. has not complied with the audit requirement of Uniform Guidance 2 CFR Part 200.512(a). Repeat Finding Yes. See Schedule of Prior Year Audit Finding 2022-010. Recommendation I recommend that the management of ABC take steps to ensure that the Single Audit is submitted within the prescribed deadlines. Management’s Response Management concurs with this finding. The College will adhere to its policies, procedures, processes, and federal guidelines as it relates to competing and submitting the audit. The College has a new CFO and Controller. These measures will ensure stability and a timely audit. Responsible Administrators: Director of Financial Aid & Chief Financial Officer Effective immediately and ongoing.
Audit Finding Reference Number 2023 – 010 – Late Submission of Audit Report Federal Program and Specific Federal Award Identification CFDA Title and Number 84.007 Federal Supplemental Educational Opportunity Grants (SEOG) 84.033 Federal Work-Study Program (FWS) 84.063 Federal PELL Grant Program (PELL) 84.268 Federal Direct Student Loans (Direct) 84.425E Education Stabilization Fund – Student Aid 84.425F Education Stabilization Fund – Institutional Aid 84.425J Education Stabilization Fund – Historic Black Colleges and Universities Federal Award Number June 30, 2023 Federal Agencies U.S. Department of Education Pass-Through Entity Not applicable Criteria Pursuant to the requirement of Uniform Guidance 2 CFR Part 200.512(a), Single audits are required to be completed and the data collection form and reporting package submitted within the earlier of thirty (30) days after receipt of the auditor’s report, or nine (9) months after the end of the audit period. If the due date falls on a Saturday, Sunday, or federal Holiday, the reporting package is due the next business day. Conditions and Contexts The June 30, 2023 audit report was not submitted within the prescribed time frame. Required by federal regulations. The audit report was outstanding nine (9) months after the entity’s fiscal year. Cause Management failed to ensure the audit report was issued within the prescribed time frame. Questioned Costs For purposes of this condition, I have no questioned cost. Effect ABC. has not complied with the audit requirement of Uniform Guidance 2 CFR Part 200.512(a). Repeat Finding Yes. See Schedule of Prior Year Audit Finding 2022-010. Recommendation I recommend that the management of ABC take steps to ensure that the Single Audit is submitted within the prescribed deadlines. Management’s Response Management concurs with this finding. The College will adhere to its policies, procedures, processes, and federal guidelines as it relates to competing and submitting the audit. The College has a new CFO and Controller. These measures will ensure stability and a timely audit. Responsible Administrators: Director of Financial Aid & Chief Financial Officer Effective immediately and ongoing.
Audit Finding Reference Number 2023 – 010 – Late Submission of Audit Report Federal Program and Specific Federal Award Identification CFDA Title and Number 84.007 Federal Supplemental Educational Opportunity Grants (SEOG) 84.033 Federal Work-Study Program (FWS) 84.063 Federal PELL Grant Program (PELL) 84.268 Federal Direct Student Loans (Direct) 84.425E Education Stabilization Fund – Student Aid 84.425F Education Stabilization Fund – Institutional Aid 84.425J Education Stabilization Fund – Historic Black Colleges and Universities Federal Award Number June 30, 2023 Federal Agencies U.S. Department of Education Pass-Through Entity Not applicable Criteria Pursuant to the requirement of Uniform Guidance 2 CFR Part 200.512(a), Single audits are required to be completed and the data collection form and reporting package submitted within the earlier of thirty (30) days after receipt of the auditor’s report, or nine (9) months after the end of the audit period. If the due date falls on a Saturday, Sunday, or federal Holiday, the reporting package is due the next business day. Conditions and Contexts The June 30, 2023 audit report was not submitted within the prescribed time frame. Required by federal regulations. The audit report was outstanding nine (9) months after the entity’s fiscal year. Cause Management failed to ensure the audit report was issued within the prescribed time frame. Questioned Costs For purposes of this condition, I have no questioned cost. Effect ABC. has not complied with the audit requirement of Uniform Guidance 2 CFR Part 200.512(a). Repeat Finding Yes. See Schedule of Prior Year Audit Finding 2022-010. Recommendation I recommend that the management of ABC take steps to ensure that the Single Audit is submitted within the prescribed deadlines. Management’s Response Management concurs with this finding. The College will adhere to its policies, procedures, processes, and federal guidelines as it relates to competing and submitting the audit. The College has a new CFO and Controller. These measures will ensure stability and a timely audit. Responsible Administrators: Director of Financial Aid & Chief Financial Officer Effective immediately and ongoing.
Audit Finding Reference Number 2023 – 010 – Late Submission of Audit Report Federal Program and Specific Federal Award Identification CFDA Title and Number 84.007 Federal Supplemental Educational Opportunity Grants (SEOG) 84.033 Federal Work-Study Program (FWS) 84.063 Federal PELL Grant Program (PELL) 84.268 Federal Direct Student Loans (Direct) 84.425E Education Stabilization Fund – Student Aid 84.425F Education Stabilization Fund – Institutional Aid 84.425J Education Stabilization Fund – Historic Black Colleges and Universities Federal Award Number June 30, 2023 Federal Agencies U.S. Department of Education Pass-Through Entity Not applicable Criteria Pursuant to the requirement of Uniform Guidance 2 CFR Part 200.512(a), Single audits are required to be completed and the data collection form and reporting package submitted within the earlier of thirty (30) days after receipt of the auditor’s report, or nine (9) months after the end of the audit period. If the due date falls on a Saturday, Sunday, or federal Holiday, the reporting package is due the next business day. Conditions and Contexts The June 30, 2023 audit report was not submitted within the prescribed time frame. Required by federal regulations. The audit report was outstanding nine (9) months after the entity’s fiscal year. Cause Management failed to ensure the audit report was issued within the prescribed time frame. Questioned Costs For purposes of this condition, I have no questioned cost. Effect ABC. has not complied with the audit requirement of Uniform Guidance 2 CFR Part 200.512(a). Repeat Finding Yes. See Schedule of Prior Year Audit Finding 2022-010. Recommendation I recommend that the management of ABC take steps to ensure that the Single Audit is submitted within the prescribed deadlines. Management’s Response Management concurs with this finding. The College will adhere to its policies, procedures, processes, and federal guidelines as it relates to competing and submitting the audit. The College has a new CFO and Controller. These measures will ensure stability and a timely audit. Responsible Administrators: Director of Financial Aid & Chief Financial Officer Effective immediately and ongoing.
Audit Finding Reference Number 2023 – 010 – Late Submission of Audit Report Federal Program and Specific Federal Award Identification CFDA Title and Number 84.007 Federal Supplemental Educational Opportunity Grants (SEOG) 84.033 Federal Work-Study Program (FWS) 84.063 Federal PELL Grant Program (PELL) 84.268 Federal Direct Student Loans (Direct) 84.425E Education Stabilization Fund – Student Aid 84.425F Education Stabilization Fund – Institutional Aid 84.425J Education Stabilization Fund – Historic Black Colleges and Universities Federal Award Number June 30, 2023 Federal Agencies U.S. Department of Education Pass-Through Entity Not applicable Criteria Pursuant to the requirement of Uniform Guidance 2 CFR Part 200.512(a), Single audits are required to be completed and the data collection form and reporting package submitted within the earlier of thirty (30) days after receipt of the auditor’s report, or nine (9) months after the end of the audit period. If the due date falls on a Saturday, Sunday, or federal Holiday, the reporting package is due the next business day. Conditions and Contexts The June 30, 2023 audit report was not submitted within the prescribed time frame. Required by federal regulations. The audit report was outstanding nine (9) months after the entity’s fiscal year. Cause Management failed to ensure the audit report was issued within the prescribed time frame. Questioned Costs For purposes of this condition, I have no questioned cost. Effect ABC. has not complied with the audit requirement of Uniform Guidance 2 CFR Part 200.512(a). Repeat Finding Yes. See Schedule of Prior Year Audit Finding 2022-010. Recommendation I recommend that the management of ABC take steps to ensure that the Single Audit is submitted within the prescribed deadlines. Management’s Response Management concurs with this finding. The College will adhere to its policies, procedures, processes, and federal guidelines as it relates to competing and submitting the audit. The College has a new CFO and Controller. These measures will ensure stability and a timely audit. Responsible Administrators: Director of Financial Aid & Chief Financial Officer Effective immediately and ongoing.
Audit Finding Reference Number 2023 – 010 – Late Submission of Audit Report Federal Program and Specific Federal Award Identification CFDA Title and Number 84.007 Federal Supplemental Educational Opportunity Grants (SEOG) 84.033 Federal Work-Study Program (FWS) 84.063 Federal PELL Grant Program (PELL) 84.268 Federal Direct Student Loans (Direct) 84.425E Education Stabilization Fund – Student Aid 84.425F Education Stabilization Fund – Institutional Aid 84.425J Education Stabilization Fund – Historic Black Colleges and Universities Federal Award Number June 30, 2023 Federal Agencies U.S. Department of Education Pass-Through Entity Not applicable Criteria Pursuant to the requirement of Uniform Guidance 2 CFR Part 200.512(a), Single audits are required to be completed and the data collection form and reporting package submitted within the earlier of thirty (30) days after receipt of the auditor’s report, or nine (9) months after the end of the audit period. If the due date falls on a Saturday, Sunday, or federal Holiday, the reporting package is due the next business day. Conditions and Contexts The June 30, 2023 audit report was not submitted within the prescribed time frame. Required by federal regulations. The audit report was outstanding nine (9) months after the entity’s fiscal year. Cause Management failed to ensure the audit report was issued within the prescribed time frame. Questioned Costs For purposes of this condition, I have no questioned cost. Effect ABC. has not complied with the audit requirement of Uniform Guidance 2 CFR Part 200.512(a). Repeat Finding Yes. See Schedule of Prior Year Audit Finding 2022-010. Recommendation I recommend that the management of ABC take steps to ensure that the Single Audit is submitted within the prescribed deadlines. Management’s Response Management concurs with this finding. The College will adhere to its policies, procedures, processes, and federal guidelines as it relates to competing and submitting the audit. The College has a new CFO and Controller. These measures will ensure stability and a timely audit. Responsible Administrators: Director of Financial Aid & Chief Financial Officer Effective immediately and ongoing.
Audit Finding Reference Number 2023 – 010 – Late Submission of Audit Report Federal Program and Specific Federal Award Identification CFDA Title and Number 84.007 Federal Supplemental Educational Opportunity Grants (SEOG) 84.033 Federal Work-Study Program (FWS) 84.063 Federal PELL Grant Program (PELL) 84.268 Federal Direct Student Loans (Direct) 84.425E Education Stabilization Fund – Student Aid 84.425F Education Stabilization Fund – Institutional Aid 84.425J Education Stabilization Fund – Historic Black Colleges and Universities Federal Award Number June 30, 2023 Federal Agencies U.S. Department of Education Pass-Through Entity Not applicable Criteria Pursuant to the requirement of Uniform Guidance 2 CFR Part 200.512(a), Single audits are required to be completed and the data collection form and reporting package submitted within the earlier of thirty (30) days after receipt of the auditor’s report, or nine (9) months after the end of the audit period. If the due date falls on a Saturday, Sunday, or federal Holiday, the reporting package is due the next business day. Conditions and Contexts The June 30, 2023 audit report was not submitted within the prescribed time frame. Required by federal regulations. The audit report was outstanding nine (9) months after the entity’s fiscal year. Cause Management failed to ensure the audit report was issued within the prescribed time frame. Questioned Costs For purposes of this condition, I have no questioned cost. Effect ABC. has not complied with the audit requirement of Uniform Guidance 2 CFR Part 200.512(a). Repeat Finding Yes. See Schedule of Prior Year Audit Finding 2022-010. Recommendation I recommend that the management of ABC take steps to ensure that the Single Audit is submitted within the prescribed deadlines. Management’s Response Management concurs with this finding. The College will adhere to its policies, procedures, processes, and federal guidelines as it relates to competing and submitting the audit. The College has a new CFO and Controller. These measures will ensure stability and a timely audit. Responsible Administrators: Director of Financial Aid & Chief Financial Officer Effective immediately and ongoing.
FINDINGS AND QUESTIONED COSTS – MAJOR FEDERAL AWARD PROGRAMS AUDIT 2023-003 Material Weakness in Internal Controls over Compliance – Single Audit Report Submission Agency: U.S. Department of Health and Human Services Program(s) and Federal Award Identification Number(s): Special Programs for The Aging – Title III, Part B—Grants For Supportive Services And Senior Centers, Cares Act For Supportive Services Under Title III-B Of The Older Americans Act, And American Rescue Plan For Supportive Services Under Title III-B Of The Older Americans Act AL 93.044 Nutrition Services for Nutrition Services Under Title III-C Of The Older Americans Act, Cares Act For Nutrition Services Under Title III-C Of The Older Americans Act, And American Rescue Plan For Nutrition Services Under Title III-C Of The Older Americans Act AL 93.045 Nutrition Services Incentive Program AL 93.053 Special Programs for the Aging, Title VI, Part A, Grants to Indian Tribes AL 93.047 New or Repeat: Repeat Criteria: Per 2 CFR 200.512(a), the single audit reporting package must be submitted within nine months after the end of the audit period, unless approved by the oversight agency. Condition: CCS’s fiscal year 2023 single audit package was not submitted within nine months after the end of the audit period. Statistical sampling was not relevant to this finding. Cause: CCS did not have appropriate internal control policies and procedures in place to ensure that the single audit package was submitted within nine months after year end. Effective: CCS was not in compliance with federal requirements related to the single audit report submission. Questioned costs: None. Perspective: CCS’s single audit package was not submitted within nine months after the end of the period under audit. Recommendation: To ensure compliance with the Uniform Guidance, CCS should ensure that the audit is performed in a timely manner to submit the single audit reporting package within nine months after the end of the audit period. View of responsible officials: Management concurs with this finding. See corrective action plan.
FINDINGS AND QUESTIONED COSTS – MAJOR FEDERAL AWARD PROGRAMS AUDIT 2023-003 Material Weakness in Internal Controls over Compliance – Single Audit Report Submission Agency: U.S. Department of Health and Human Services Program(s) and Federal Award Identification Number(s): Special Programs for The Aging – Title III, Part B—Grants For Supportive Services And Senior Centers, Cares Act For Supportive Services Under Title III-B Of The Older Americans Act, And American Rescue Plan For Supportive Services Under Title III-B Of The Older Americans Act AL 93.044 Nutrition Services for Nutrition Services Under Title III-C Of The Older Americans Act, Cares Act For Nutrition Services Under Title III-C Of The Older Americans Act, And American Rescue Plan For Nutrition Services Under Title III-C Of The Older Americans Act AL 93.045 Nutrition Services Incentive Program AL 93.053 Special Programs for the Aging, Title VI, Part A, Grants to Indian Tribes AL 93.047 New or Repeat: Repeat Criteria: Per 2 CFR 200.512(a), the single audit reporting package must be submitted within nine months after the end of the audit period, unless approved by the oversight agency. Condition: CCS’s fiscal year 2023 single audit package was not submitted within nine months after the end of the audit period. Statistical sampling was not relevant to this finding. Cause: CCS did not have appropriate internal control policies and procedures in place to ensure that the single audit package was submitted within nine months after year end. Effective: CCS was not in compliance with federal requirements related to the single audit report submission. Questioned costs: None. Perspective: CCS’s single audit package was not submitted within nine months after the end of the period under audit. Recommendation: To ensure compliance with the Uniform Guidance, CCS should ensure that the audit is performed in a timely manner to submit the single audit reporting package within nine months after the end of the audit period. View of responsible officials: Management concurs with this finding. See corrective action plan.
FINDINGS AND QUESTIONED COSTS – MAJOR FEDERAL AWARD PROGRAMS AUDIT 2023-003 Material Weakness in Internal Controls over Compliance – Single Audit Report Submission Agency: U.S. Department of Health and Human Services Program(s) and Federal Award Identification Number(s): Special Programs for The Aging – Title III, Part B—Grants For Supportive Services And Senior Centers, Cares Act For Supportive Services Under Title III-B Of The Older Americans Act, And American Rescue Plan For Supportive Services Under Title III-B Of The Older Americans Act AL 93.044 Nutrition Services for Nutrition Services Under Title III-C Of The Older Americans Act, Cares Act For Nutrition Services Under Title III-C Of The Older Americans Act, And American Rescue Plan For Nutrition Services Under Title III-C Of The Older Americans Act AL 93.045 Nutrition Services Incentive Program AL 93.053 Special Programs for the Aging, Title VI, Part A, Grants to Indian Tribes AL 93.047 New or Repeat: Repeat Criteria: Per 2 CFR 200.512(a), the single audit reporting package must be submitted within nine months after the end of the audit period, unless approved by the oversight agency. Condition: CCS’s fiscal year 2023 single audit package was not submitted within nine months after the end of the audit period. Statistical sampling was not relevant to this finding. Cause: CCS did not have appropriate internal control policies and procedures in place to ensure that the single audit package was submitted within nine months after year end. Effective: CCS was not in compliance with federal requirements related to the single audit report submission. Questioned costs: None. Perspective: CCS’s single audit package was not submitted within nine months after the end of the period under audit. Recommendation: To ensure compliance with the Uniform Guidance, CCS should ensure that the audit is performed in a timely manner to submit the single audit reporting package within nine months after the end of the audit period. View of responsible officials: Management concurs with this finding. See corrective action plan.
FINDINGS AND QUESTIONED COSTS – MAJOR FEDERAL AWARD PROGRAMS AUDIT 2023-003 Material Weakness in Internal Controls over Compliance – Single Audit Report Submission Agency: U.S. Department of Health and Human Services Program(s) and Federal Award Identification Number(s): Special Programs for The Aging – Title III, Part B—Grants For Supportive Services And Senior Centers, Cares Act For Supportive Services Under Title III-B Of The Older Americans Act, And American Rescue Plan For Supportive Services Under Title III-B Of The Older Americans Act AL 93.044 Nutrition Services for Nutrition Services Under Title III-C Of The Older Americans Act, Cares Act For Nutrition Services Under Title III-C Of The Older Americans Act, And American Rescue Plan For Nutrition Services Under Title III-C Of The Older Americans Act AL 93.045 Nutrition Services Incentive Program AL 93.053 Special Programs for the Aging, Title VI, Part A, Grants to Indian Tribes AL 93.047 New or Repeat: Repeat Criteria: Per 2 CFR 200.512(a), the single audit reporting package must be submitted within nine months after the end of the audit period, unless approved by the oversight agency. Condition: CCS’s fiscal year 2023 single audit package was not submitted within nine months after the end of the audit period. Statistical sampling was not relevant to this finding. Cause: CCS did not have appropriate internal control policies and procedures in place to ensure that the single audit package was submitted within nine months after year end. Effective: CCS was not in compliance with federal requirements related to the single audit report submission. Questioned costs: None. Perspective: CCS’s single audit package was not submitted within nine months after the end of the period under audit. Recommendation: To ensure compliance with the Uniform Guidance, CCS should ensure that the audit is performed in a timely manner to submit the single audit reporting package within nine months after the end of the audit period. View of responsible officials: Management concurs with this finding. See corrective action plan.