1. FINDING NUMBER:14 2024 - 006 2. THIS FINDING IS: X New Repeat from Prior year? Year originally reported? 3. Federal Program Name and Year: Education Stabilization Fund - PY 2023 4. Project No.: 23-4998-E3 5. AL No.: 84.425 6. Passed Through: Illinois State Board of Education 7. Federal Agency: Department of Education 8. Criteria or specific requirement (including statutory, regulatory, or other citation) According to 2 CFR Part 200.402 through 200.408, expenditures must be recorded in the period in which they are incurred and must meet the criteria of being necessary, reasonable, and adequately documented. 9. Condition Audit procedures identified that the District claimed $2,097,350 of expenditures on their June 30, 2024 reimbursement claim submitted to the Ilinois State Board of Education, however these expenditures were not received and paid by the District until July/August 2024. 10. Questioned Costs No reportable questioned costs were identified as the District did incur allowable costs in July/August of 2024 that were within the approved federal award agreement. 11. Context Based upon the review of total expenditures claimed under the federal award and the results of testing procedures performed this appears to be an isolated instance. 12. Effect The District did not incur the cost associated with the allowable cost claimed until July/August of 2024. 13. Cause The District's internal controls failed to detect that the expenditures claimed during a reimbursement request was not paid by the District. 14. Recommendation We recommend that the District perform a review of supporting documentation for expenditures claimed during a reimbursement request to ensure that expenditures claimed for reimbursement are for allowable costs that are within the approved federal award agreement and incurred within a reasonable period of time from the reimbursment request. 15. Management's response The district performs a review of supporting documentation for expenditures claimed during a reimbursement request to ensure that expenditures claimed for reimbursement occurred during the fiscal year for which they are being claimed.
1. FINDING NUMBER:14 2024 - 006 2. THIS FINDING IS: X New Repeat from Prior year? Year originally reported? 3. Federal Program Name and Year: Education Stabilization Fund - PY 2023 4. Project No.: 23-4998-E3 5. AL No.: 84.425 6. Passed Through: Illinois State Board of Education 7. Federal Agency: Department of Education 8. Criteria or specific requirement (including statutory, regulatory, or other citation) According to 2 CFR Part 200.402 through 200.408, expenditures must be recorded in the period in which they are incurred and must meet the criteria of being necessary, reasonable, and adequately documented. 9. Condition Audit procedures identified that the District claimed $2,097,350 of expenditures on their June 30, 2024 reimbursement claim submitted to the Ilinois State Board of Education, however these expenditures were not received and paid by the District until July/August 2024. 10. Questioned Costs No reportable questioned costs were identified as the District did incur allowable costs in July/August of 2024 that were within the approved federal award agreement. 11. Context Based upon the review of total expenditures claimed under the federal award and the results of testing procedures performed this appears to be an isolated instance. 12. Effect The District did not incur the cost associated with the allowable cost claimed until July/August of 2024. 13. Cause The District's internal controls failed to detect that the expenditures claimed during a reimbursement request was not paid by the District. 14. Recommendation We recommend that the District perform a review of supporting documentation for expenditures claimed during a reimbursement request to ensure that expenditures claimed for reimbursement are for allowable costs that are within the approved federal award agreement and incurred within a reasonable period of time from the reimbursment request. 15. Management's response The district performs a review of supporting documentation for expenditures claimed during a reimbursement request to ensure that expenditures claimed for reimbursement occurred during the fiscal year for which they are being claimed.
1. FINDING NUMBER:14 2024 - 006 2. THIS FINDING IS: X New Repeat from Prior year? Year originally reported? 3. Federal Program Name and Year: Education Stabilization Fund - PY 2023 4. Project No.: 23-4998-E3 5. AL No.: 84.425 6. Passed Through: Illinois State Board of Education 7. Federal Agency: Department of Education 8. Criteria or specific requirement (including statutory, regulatory, or other citation) According to 2 CFR Part 200.402 through 200.408, expenditures must be recorded in the period in which they are incurred and must meet the criteria of being necessary, reasonable, and adequately documented. 9. Condition Audit procedures identified that the District claimed $2,097,350 of expenditures on their June 30, 2024 reimbursement claim submitted to the Ilinois State Board of Education, however these expenditures were not received and paid by the District until July/August 2024. 10. Questioned Costs No reportable questioned costs were identified as the District did incur allowable costs in July/August of 2024 that were within the approved federal award agreement. 11. Context Based upon the review of total expenditures claimed under the federal award and the results of testing procedures performed this appears to be an isolated instance. 12. Effect The District did not incur the cost associated with the allowable cost claimed until July/August of 2024. 13. Cause The District's internal controls failed to detect that the expenditures claimed during a reimbursement request was not paid by the District. 14. Recommendation We recommend that the District perform a review of supporting documentation for expenditures claimed during a reimbursement request to ensure that expenditures claimed for reimbursement are for allowable costs that are within the approved federal award agreement and incurred within a reasonable period of time from the reimbursment request. 15. Management's response The district performs a review of supporting documentation for expenditures claimed during a reimbursement request to ensure that expenditures claimed for reimbursement occurred during the fiscal year for which they are being claimed.
1. FINDING NUMBER:14 2024 - 006 2. THIS FINDING IS: X New Repeat from Prior year? Year originally reported? 3. Federal Program Name and Year: Education Stabilization Fund - PY 2023 4. Project No.: 23-4998-E3 5. AL No.: 84.425 6. Passed Through: Illinois State Board of Education 7. Federal Agency: Department of Education 8. Criteria or specific requirement (including statutory, regulatory, or other citation) According to 2 CFR Part 200.402 through 200.408, expenditures must be recorded in the period in which they are incurred and must meet the criteria of being necessary, reasonable, and adequately documented. 9. Condition Audit procedures identified that the District claimed $2,097,350 of expenditures on their June 30, 2024 reimbursement claim submitted to the Ilinois State Board of Education, however these expenditures were not received and paid by the District until July/August 2024. 10. Questioned Costs No reportable questioned costs were identified as the District did incur allowable costs in July/August of 2024 that were within the approved federal award agreement. 11. Context Based upon the review of total expenditures claimed under the federal award and the results of testing procedures performed this appears to be an isolated instance. 12. Effect The District did not incur the cost associated with the allowable cost claimed until July/August of 2024. 13. Cause The District's internal controls failed to detect that the expenditures claimed during a reimbursement request was not paid by the District. 14. Recommendation We recommend that the District perform a review of supporting documentation for expenditures claimed during a reimbursement request to ensure that expenditures claimed for reimbursement are for allowable costs that are within the approved federal award agreement and incurred within a reasonable period of time from the reimbursment request. 15. Management's response The district performs a review of supporting documentation for expenditures claimed during a reimbursement request to ensure that expenditures claimed for reimbursement occurred during the fiscal year for which they are being claimed.
1. FINDING NUMBER:14 2024 - 006 2. THIS FINDING IS: X New Repeat from Prior year? Year originally reported? 3. Federal Program Name and Year: Education Stabilization Fund - PY 2023 4. Project No.: 23-4998-E3 5. AL No.: 84.425 6. Passed Through: Illinois State Board of Education 7. Federal Agency: Department of Education 8. Criteria or specific requirement (including statutory, regulatory, or other citation) According to 2 CFR Part 200.402 through 200.408, expenditures must be recorded in the period in which they are incurred and must meet the criteria of being necessary, reasonable, and adequately documented. 9. Condition Audit procedures identified that the District claimed $2,097,350 of expenditures on their June 30, 2024 reimbursement claim submitted to the Ilinois State Board of Education, however these expenditures were not received and paid by the District until July/August 2024. 10. Questioned Costs No reportable questioned costs were identified as the District did incur allowable costs in July/August of 2024 that were within the approved federal award agreement. 11. Context Based upon the review of total expenditures claimed under the federal award and the results of testing procedures performed this appears to be an isolated instance. 12. Effect The District did not incur the cost associated with the allowable cost claimed until July/August of 2024. 13. Cause The District's internal controls failed to detect that the expenditures claimed during a reimbursement request was not paid by the District. 14. Recommendation We recommend that the District perform a review of supporting documentation for expenditures claimed during a reimbursement request to ensure that expenditures claimed for reimbursement are for allowable costs that are within the approved federal award agreement and incurred within a reasonable period of time from the reimbursment request. 15. Management's response The district performs a review of supporting documentation for expenditures claimed during a reimbursement request to ensure that expenditures claimed for reimbursement occurred during the fiscal year for which they are being claimed.
1. FINDING NUMBER:14 2024 - 006 2. THIS FINDING IS: X New Repeat from Prior year? Year originally reported? 3. Federal Program Name and Year: Education Stabilization Fund - PY 2023 4. Project No.: 23-4998-E3 5. AL No.: 84.425 6. Passed Through: Illinois State Board of Education 7. Federal Agency: Department of Education 8. Criteria or specific requirement (including statutory, regulatory, or other citation) According to 2 CFR Part 200.402 through 200.408, expenditures must be recorded in the period in which they are incurred and must meet the criteria of being necessary, reasonable, and adequately documented. 9. Condition Audit procedures identified that the District claimed $2,097,350 of expenditures on their June 30, 2024 reimbursement claim submitted to the Ilinois State Board of Education, however these expenditures were not received and paid by the District until July/August 2024. 10. Questioned Costs No reportable questioned costs were identified as the District did incur allowable costs in July/August of 2024 that were within the approved federal award agreement. 11. Context Based upon the review of total expenditures claimed under the federal award and the results of testing procedures performed this appears to be an isolated instance. 12. Effect The District did not incur the cost associated with the allowable cost claimed until July/August of 2024. 13. Cause The District's internal controls failed to detect that the expenditures claimed during a reimbursement request was not paid by the District. 14. Recommendation We recommend that the District perform a review of supporting documentation for expenditures claimed during a reimbursement request to ensure that expenditures claimed for reimbursement are for allowable costs that are within the approved federal award agreement and incurred within a reasonable period of time from the reimbursment request. 15. Management's response The district performs a review of supporting documentation for expenditures claimed during a reimbursement request to ensure that expenditures claimed for reimbursement occurred during the fiscal year for which they are being claimed.
Finding No. 2022-003: Allowability of Costs Federal Program: Research and Development Cluster, ALN 93.396, 93.361, 93.395, Award Numbers R01CA172513, R01NR018434, R01CA215651 Federal Agency: U.S. Department of Health and Human Services Pass through entity: N/A Federal Award year: August 6, 2020 through February 28, 2023, July 23, 2019 through July 31, 2023, August 28, 2020 through July 31, 2023 Criteria or Requirement: Per 2 CFR 200.303, the nonfederal entity must establish and maintain effective internal control over the Federal award that provides reasonable assurance that the nonfederal entity is managing the Federal award in compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. Uniform Guidance Part ?200.300(b), statutory and national policy requirements, establishes that the non Federal entity is responsible for complying with all requirements of the Federal award. Federal awards under the Consolidated Appropriations Act 2016 (H.R. 2029) granted by HHS National Institute of Health (NIH), have restrictions on the amount of direct salary charged to the awards limited to the Executive Level II of the Federal Executive pay scale (salary cap). Uniform Guidance Part ?200.408, limitation on allowance of costs, states that the Federal award may be subject to statutory requirements that limit the allowability of costs. When the maximum allowable under a limitation is less than the total amount of the award, the amount not recoverable under the Federal award may not be charged to the Federal award. Condition Found, Including Perspective: During our testwork over the NIH salary cap, we identified three individuals in a sample of 10 with a salary charged to an award in excess of the salary cap by $3,206. The sampled salary for NIH salary cap population was a charge to the grant of $187,586. Total salary charged to NIH was $2,128,430. Cause and Possible Effect: While there is a control in place to review all effort charged to NIH grants to ensure that charges, including any relevant cost transfers, do not exceed the defined salary cap, the control was not operating effectively in order to identify the overages. Questioned Costs: $3,206 Statistical Validity: The sample was not intended to be, and was not, a statistically valid sample. Repeat Finding in the Prior Year: No Recommendation: We recommend that management review its current policies and reinforce through training the elements necessary to fully comply with its policies and all requirements governing salary cap allowability. Views of Responsible Officials: Atrium Health management agrees with the finding. To address the current year finding, Office of Sponsored Programs has implemented internal control improvements to ensure all requirements that limit the salary cap allowability of costs are completed and documented appropriately.
Finding No. 2022-003: Allowability of Costs Federal Program: Research and Development Cluster, ALN 93.396, 93.361, 93.395, Award Numbers R01CA172513, R01NR018434, R01CA215651 Federal Agency: U.S. Department of Health and Human Services Pass through entity: N/A Federal Award year: August 6, 2020 through February 28, 2023, July 23, 2019 through July 31, 2023, August 28, 2020 through July 31, 2023 Criteria or Requirement: Per 2 CFR 200.303, the nonfederal entity must establish and maintain effective internal control over the Federal award that provides reasonable assurance that the nonfederal entity is managing the Federal award in compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. Uniform Guidance Part ?200.300(b), statutory and national policy requirements, establishes that the non Federal entity is responsible for complying with all requirements of the Federal award. Federal awards under the Consolidated Appropriations Act 2016 (H.R. 2029) granted by HHS National Institute of Health (NIH), have restrictions on the amount of direct salary charged to the awards limited to the Executive Level II of the Federal Executive pay scale (salary cap). Uniform Guidance Part ?200.408, limitation on allowance of costs, states that the Federal award may be subject to statutory requirements that limit the allowability of costs. When the maximum allowable under a limitation is less than the total amount of the award, the amount not recoverable under the Federal award may not be charged to the Federal award. Condition Found, Including Perspective: During our testwork over the NIH salary cap, we identified three individuals in a sample of 10 with a salary charged to an award in excess of the salary cap by $3,206. The sampled salary for NIH salary cap population was a charge to the grant of $187,586. Total salary charged to NIH was $2,128,430. Cause and Possible Effect: While there is a control in place to review all effort charged to NIH grants to ensure that charges, including any relevant cost transfers, do not exceed the defined salary cap, the control was not operating effectively in order to identify the overages. Questioned Costs: $3,206 Statistical Validity: The sample was not intended to be, and was not, a statistically valid sample. Repeat Finding in the Prior Year: No Recommendation: We recommend that management review its current policies and reinforce through training the elements necessary to fully comply with its policies and all requirements governing salary cap allowability. Views of Responsible Officials: Atrium Health management agrees with the finding. To address the current year finding, Office of Sponsored Programs has implemented internal control improvements to ensure all requirements that limit the salary cap allowability of costs are completed and documented appropriately.
Finding No. 2022-003: Allowability of Costs Federal Program: Research and Development Cluster, ALN 93.396, 93.361, 93.395, Award Numbers R01CA172513, R01NR018434, R01CA215651 Federal Agency: U.S. Department of Health and Human Services Pass through entity: N/A Federal Award year: August 6, 2020 through February 28, 2023, July 23, 2019 through July 31, 2023, August 28, 2020 through July 31, 2023 Criteria or Requirement: Per 2 CFR 200.303, the nonfederal entity must establish and maintain effective internal control over the Federal award that provides reasonable assurance that the nonfederal entity is managing the Federal award in compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. Uniform Guidance Part ?200.300(b), statutory and national policy requirements, establishes that the non Federal entity is responsible for complying with all requirements of the Federal award. Federal awards under the Consolidated Appropriations Act 2016 (H.R. 2029) granted by HHS National Institute of Health (NIH), have restrictions on the amount of direct salary charged to the awards limited to the Executive Level II of the Federal Executive pay scale (salary cap). Uniform Guidance Part ?200.408, limitation on allowance of costs, states that the Federal award may be subject to statutory requirements that limit the allowability of costs. When the maximum allowable under a limitation is less than the total amount of the award, the amount not recoverable under the Federal award may not be charged to the Federal award. Condition Found, Including Perspective: During our testwork over the NIH salary cap, we identified three individuals in a sample of 10 with a salary charged to an award in excess of the salary cap by $3,206. The sampled salary for NIH salary cap population was a charge to the grant of $187,586. Total salary charged to NIH was $2,128,430. Cause and Possible Effect: While there is a control in place to review all effort charged to NIH grants to ensure that charges, including any relevant cost transfers, do not exceed the defined salary cap, the control was not operating effectively in order to identify the overages. Questioned Costs: $3,206 Statistical Validity: The sample was not intended to be, and was not, a statistically valid sample. Repeat Finding in the Prior Year: No Recommendation: We recommend that management review its current policies and reinforce through training the elements necessary to fully comply with its policies and all requirements governing salary cap allowability. Views of Responsible Officials: Atrium Health management agrees with the finding. To address the current year finding, Office of Sponsored Programs has implemented internal control improvements to ensure all requirements that limit the salary cap allowability of costs are completed and documented appropriately.
Finding No. 2022-003: Allowability of Costs Federal Program: Research and Development Cluster, ALN 93.396, 93.361, 93.395, Award Numbers R01CA172513, R01NR018434, R01CA215651 Federal Agency: U.S. Department of Health and Human Services Pass through entity: N/A Federal Award year: August 6, 2020 through February 28, 2023, July 23, 2019 through July 31, 2023, August 28, 2020 through July 31, 2023 Criteria or Requirement: Per 2 CFR 200.303, the nonfederal entity must establish and maintain effective internal control over the Federal award that provides reasonable assurance that the nonfederal entity is managing the Federal award in compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. Uniform Guidance Part ?200.300(b), statutory and national policy requirements, establishes that the non Federal entity is responsible for complying with all requirements of the Federal award. Federal awards under the Consolidated Appropriations Act 2016 (H.R. 2029) granted by HHS National Institute of Health (NIH), have restrictions on the amount of direct salary charged to the awards limited to the Executive Level II of the Federal Executive pay scale (salary cap). Uniform Guidance Part ?200.408, limitation on allowance of costs, states that the Federal award may be subject to statutory requirements that limit the allowability of costs. When the maximum allowable under a limitation is less than the total amount of the award, the amount not recoverable under the Federal award may not be charged to the Federal award. Condition Found, Including Perspective: During our testwork over the NIH salary cap, we identified three individuals in a sample of 10 with a salary charged to an award in excess of the salary cap by $3,206. The sampled salary for NIH salary cap population was a charge to the grant of $187,586. Total salary charged to NIH was $2,128,430. Cause and Possible Effect: While there is a control in place to review all effort charged to NIH grants to ensure that charges, including any relevant cost transfers, do not exceed the defined salary cap, the control was not operating effectively in order to identify the overages. Questioned Costs: $3,206 Statistical Validity: The sample was not intended to be, and was not, a statistically valid sample. Repeat Finding in the Prior Year: No Recommendation: We recommend that management review its current policies and reinforce through training the elements necessary to fully comply with its policies and all requirements governing salary cap allowability. Views of Responsible Officials: Atrium Health management agrees with the finding. To address the current year finding, Office of Sponsored Programs has implemented internal control improvements to ensure all requirements that limit the salary cap allowability of costs are completed and documented appropriately.
Finding No. 2022-003: Allowability of Costs Federal Program: Research and Development Cluster, ALN 93.396, 93.361, 93.395, Award Numbers R01CA172513, R01NR018434, R01CA215651 Federal Agency: U.S. Department of Health and Human Services Pass through entity: N/A Federal Award year: August 6, 2020 through February 28, 2023, July 23, 2019 through July 31, 2023, August 28, 2020 through July 31, 2023 Criteria or Requirement: Per 2 CFR 200.303, the nonfederal entity must establish and maintain effective internal control over the Federal award that provides reasonable assurance that the nonfederal entity is managing the Federal award in compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. Uniform Guidance Part ?200.300(b), statutory and national policy requirements, establishes that the non Federal entity is responsible for complying with all requirements of the Federal award. Federal awards under the Consolidated Appropriations Act 2016 (H.R. 2029) granted by HHS National Institute of Health (NIH), have restrictions on the amount of direct salary charged to the awards limited to the Executive Level II of the Federal Executive pay scale (salary cap). Uniform Guidance Part ?200.408, limitation on allowance of costs, states that the Federal award may be subject to statutory requirements that limit the allowability of costs. When the maximum allowable under a limitation is less than the total amount of the award, the amount not recoverable under the Federal award may not be charged to the Federal award. Condition Found, Including Perspective: During our testwork over the NIH salary cap, we identified three individuals in a sample of 10 with a salary charged to an award in excess of the salary cap by $3,206. The sampled salary for NIH salary cap population was a charge to the grant of $187,586. Total salary charged to NIH was $2,128,430. Cause and Possible Effect: While there is a control in place to review all effort charged to NIH grants to ensure that charges, including any relevant cost transfers, do not exceed the defined salary cap, the control was not operating effectively in order to identify the overages. Questioned Costs: $3,206 Statistical Validity: The sample was not intended to be, and was not, a statistically valid sample. Repeat Finding in the Prior Year: No Recommendation: We recommend that management review its current policies and reinforce through training the elements necessary to fully comply with its policies and all requirements governing salary cap allowability. Views of Responsible Officials: Atrium Health management agrees with the finding. To address the current year finding, Office of Sponsored Programs has implemented internal control improvements to ensure all requirements that limit the salary cap allowability of costs are completed and documented appropriately.
Finding No. 2022-003: Allowability of Costs Federal Program: Research and Development Cluster, ALN 93.396, 93.361, 93.395, Award Numbers R01CA172513, R01NR018434, R01CA215651 Federal Agency: U.S. Department of Health and Human Services Pass through entity: N/A Federal Award year: August 6, 2020 through February 28, 2023, July 23, 2019 through July 31, 2023, August 28, 2020 through July 31, 2023 Criteria or Requirement: Per 2 CFR 200.303, the nonfederal entity must establish and maintain effective internal control over the Federal award that provides reasonable assurance that the nonfederal entity is managing the Federal award in compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. Uniform Guidance Part ?200.300(b), statutory and national policy requirements, establishes that the non Federal entity is responsible for complying with all requirements of the Federal award. Federal awards under the Consolidated Appropriations Act 2016 (H.R. 2029) granted by HHS National Institute of Health (NIH), have restrictions on the amount of direct salary charged to the awards limited to the Executive Level II of the Federal Executive pay scale (salary cap). Uniform Guidance Part ?200.408, limitation on allowance of costs, states that the Federal award may be subject to statutory requirements that limit the allowability of costs. When the maximum allowable under a limitation is less than the total amount of the award, the amount not recoverable under the Federal award may not be charged to the Federal award. Condition Found, Including Perspective: During our testwork over the NIH salary cap, we identified three individuals in a sample of 10 with a salary charged to an award in excess of the salary cap by $3,206. The sampled salary for NIH salary cap population was a charge to the grant of $187,586. Total salary charged to NIH was $2,128,430. Cause and Possible Effect: While there is a control in place to review all effort charged to NIH grants to ensure that charges, including any relevant cost transfers, do not exceed the defined salary cap, the control was not operating effectively in order to identify the overages. Questioned Costs: $3,206 Statistical Validity: The sample was not intended to be, and was not, a statistically valid sample. Repeat Finding in the Prior Year: No Recommendation: We recommend that management review its current policies and reinforce through training the elements necessary to fully comply with its policies and all requirements governing salary cap allowability. Views of Responsible Officials: Atrium Health management agrees with the finding. To address the current year finding, Office of Sponsored Programs has implemented internal control improvements to ensure all requirements that limit the salary cap allowability of costs are completed and documented appropriately.