FINDING 2022-002 Subject: COVID-19 - Education Stabilization Fund - Equipment and Real Property Management Federal Agency: Department of Education Federal Program: COVID-19 - Education Stabilization Fund Assistance Listings Number: 84.425D Federal Award Numbers and Years (or Other Identifying Numbers): S425D200013, S425D210013 Pass-Through Entity: Indiana Department of Education Compliance Requirement: Equipment and Real Property Management Audit Findings: Material Weakness, Other Matters Condition and Context An effective internal control system was not in place at the School Corporation in order to ensure compliance with requirements related to the grant agreement and the Equipment and Real Property Management compliance requirement. INDIANA STATE BOARD OF ACCOUNTS 17 SCHOOL CITY OF MISHAWAKA SCHEDULE OF FINDINGS AND QUESTIONED COSTS (Continued) The School Corporation did not properly maintain records for equipment purchased with grant funds. The School Corporation did not add eight of nine assets purchased with grant funds to the School Corporation's capital asset detailed ledger which would include a description of the property, a serial number or other identification number, the source of funding for the property (including the federal award identification number (FAIN)), who holds title, the acquisition date, cost of the property, percentage of federal participation in the project costs for the federal award under which the property was acquired, the location, and the use and condition of the property nor were assets properly maintained and safeguarded. Additionally, the School Corporation was unable to provide documentation of a completed physical inventory during the audit period of July 1, 2020 to June 30, 2022. The lack of internal controls and noncompliance were systemic issues through the audit period. Criteria 2 CFR 200.303 states in part: "The non-Federal entity must: (a) Establish and maintain effective internal control over the Federal award that provides reasonable assurance that the non-Federal entity is managing the Federal award in compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. These internal controls should be in compliance with guidance in 'Standards for Internal Control in the Federal Government' issued by the Comptroller General of the United States or the 'Internal Control Integrated Framework', issued by the Committee of Sponsoring Organizations of the Treadway Commission (COSO). . . ." 2 CFR 200.313(d) states in part: ". . . (1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property. (2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years. (3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated. (4) Adequate maintenance procedures must be developed to keep the property in good condition. . . ." Cause Management had not developed a system of internal controls that would have ensured compliance with the Equipment and Real Property Management compliance requirement. INDIANA STATE BOARD OF ACCOUNTS 18 SCHOOL CITY OF MISHAWAKA SCHEDULE OF FINDINGS AND QUESTIONED COSTS (Continued) Effect The failure to establish an effective internal control system enabled material noncompliance to go undetected. Noncompliance with the grant agreement and the Equipment and Real Property Management compliance requirement could have result in the loss of future federal funds to the School Corporation. Questioned Costs There were no questioned costs identified. Recommendation We recommended that the School Corporation's management establish internal controls to ensure compliance and comply with the grant agreement and the Equipment and Real Property Management compliance requirement. Views of Responsible Officials For the views of responsible officials, refer to the Corrective Action Plan that is part of this report.
FINDING 2022-002 Subject: COVID-19 - Education Stabilization Fund - Equipment and Real Property Management Federal Agency: Department of Education Federal Program: COVID-19 - Education Stabilization Fund Assistance Listings Number: 84.425D Federal Award Numbers and Years (or Other Identifying Numbers): S425D200013, S425D210013 Pass-Through Entity: Indiana Department of Education Compliance Requirement: Equipment and Real Property Management Audit Findings: Material Weakness, Other Matters Condition and Context An effective internal control system was not in place at the School Corporation in order to ensure compliance with requirements related to the grant agreement and the Equipment and Real Property Management compliance requirement. INDIANA STATE BOARD OF ACCOUNTS 17 SCHOOL CITY OF MISHAWAKA SCHEDULE OF FINDINGS AND QUESTIONED COSTS (Continued) The School Corporation did not properly maintain records for equipment purchased with grant funds. The School Corporation did not add eight of nine assets purchased with grant funds to the School Corporation's capital asset detailed ledger which would include a description of the property, a serial number or other identification number, the source of funding for the property (including the federal award identification number (FAIN)), who holds title, the acquisition date, cost of the property, percentage of federal participation in the project costs for the federal award under which the property was acquired, the location, and the use and condition of the property nor were assets properly maintained and safeguarded. Additionally, the School Corporation was unable to provide documentation of a completed physical inventory during the audit period of July 1, 2020 to June 30, 2022. The lack of internal controls and noncompliance were systemic issues through the audit period. Criteria 2 CFR 200.303 states in part: "The non-Federal entity must: (a) Establish and maintain effective internal control over the Federal award that provides reasonable assurance that the non-Federal entity is managing the Federal award in compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. These internal controls should be in compliance with guidance in 'Standards for Internal Control in the Federal Government' issued by the Comptroller General of the United States or the 'Internal Control Integrated Framework', issued by the Committee of Sponsoring Organizations of the Treadway Commission (COSO). . . ." 2 CFR 200.313(d) states in part: ". . . (1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property. (2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years. (3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated. (4) Adequate maintenance procedures must be developed to keep the property in good condition. . . ." Cause Management had not developed a system of internal controls that would have ensured compliance with the Equipment and Real Property Management compliance requirement. INDIANA STATE BOARD OF ACCOUNTS 18 SCHOOL CITY OF MISHAWAKA SCHEDULE OF FINDINGS AND QUESTIONED COSTS (Continued) Effect The failure to establish an effective internal control system enabled material noncompliance to go undetected. Noncompliance with the grant agreement and the Equipment and Real Property Management compliance requirement could have result in the loss of future federal funds to the School Corporation. Questioned Costs There were no questioned costs identified. Recommendation We recommended that the School Corporation's management establish internal controls to ensure compliance and comply with the grant agreement and the Equipment and Real Property Management compliance requirement. Views of Responsible Officials For the views of responsible officials, refer to the Corrective Action Plan that is part of this report.
(2022-057) Title: Internal control over ESF subrecipient monitoring procedures needs improvement Prior Year Findings: None State Department: Education State Bureau: Commissioner?s Office Federal Agency: U.S. Department of Education Assistance Listing Title: Education Stabilization Fund (ESF) (COVID-19) Assistance Listing Number: 84.425D, 84.425R, 84.425U Federal Award Identification Number: S425C200004, S425C210004, S425D200004, S425D210004, S425U210004, S425W210020, S425R210044, S425B200039 Compliance Area: Subrecipient monitoring Type of Finding: Significant deficiency Questioned Costs: None Criteria: 2 CFR 200.303; 2 CFR 200.313; 2 CFR 200.332 The Department must establish and maintain effective internal control over the Federal award that provides reasonable assurance that the Department is managing the award in compliance with Federal statutes, regulations, and the terms and conditions of the award. For equipment acquired with Federal funding, records must be maintained that include: ? a description and identification number; ? the source of funding, including the Federal Award Identification Number; ? who holds title and the acquisition date; ? the cost of the property, including the percentage of Federal participation in the project costs for the Federal award under which the property was acquired; ? the location, use and condition; and ? any ultimate disposition data including the date of disposal and sale price of the property. A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years. A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated. The Department must monitor the activities of the subrecipient as necessary to ensure that the subaward is used for authorized purposes, in compliance with Federal statutes, regulations, and the terms and conditions of the subaward; and that subaward performance goals are achieved. Condition: The Education Stabilization Fund (ESF) provides funding to school administrative units (SAUs) to purchase equipment for use in preventing, preparing for, or responding to the COVID-19 pandemic. SAUs were required to submit applications to the Office of Federal Emergency Relief Programs (OFERP) under the Department of Education outlining identified uses for ESF including planned equipment purchases. Program coordinators within OFERP were responsible for reviewing and approving applications submitted by SAUs. Once there was an approved application on file, SAUs could submit reimbursement requests to the Department for equipment purchases identified and approved in the application. All SAU equipment purchases reimbursed with ESF are subject to applicable inventory control, log maintenance, and disposition requirements consistent with Federal regulations for equipment and real property management. During fiscal year 2022, the Department did not have policies and procedures in place to track SAU equipment purchases reimbursed with ESF; therefore, the Department does not have assurance that: ? a complete and accurate record of all equipment purchased with ESF funds was maintained by each SAU. ? proper monitoring activities surrounding subrecipient compliance with Federal regulations for equipment and real property management were conducted. Context: In fiscal year 2022, ESF expenditures totaled $126.4 million, of which $120.6 million was paid to subrecipient SAUs. Cause: ? Lack of policies and procedures ? Lack of supervisory oversight Effect: ? Noncompliance with Federal regulations ? Subrecipients may not be in compliance with equipment and real property management requirements. ? Assets purchased with ESF funds may not be properly safeguarded or maintained. Recommendation: We recommend that the Department implement policies and procedures to ensure that a complete and accurate record of all equipment purchased under ESF is maintained by the Department and by each SAU. This record should be utilized during subrecipient monitoring activities to verify subrecipient compliance with Federal regulations. Corrective Action Plan: See F-21 Management?s Response: The Department agrees with this finding. The Office of Federal Emergency Relief Programs will develop and implement policies and procedures so that complete and accurate records of all equipment purchased under ESF will be maintained by each SAU and the Department when collected during subrecipient monitoring. Contact: Shelly Chasse-Johndro, Director of OFERP, DOE, 207-458-3180 (State Number: 22-1235-06)
(2022-057) Title: Internal control over ESF subrecipient monitoring procedures needs improvement Prior Year Findings: None State Department: Education State Bureau: Commissioner?s Office Federal Agency: U.S. Department of Education Assistance Listing Title: Education Stabilization Fund (ESF) (COVID-19) Assistance Listing Number: 84.425D, 84.425R, 84.425U Federal Award Identification Number: S425C200004, S425C210004, S425D200004, S425D210004, S425U210004, S425W210020, S425R210044, S425B200039 Compliance Area: Subrecipient monitoring Type of Finding: Significant deficiency Questioned Costs: None Criteria: 2 CFR 200.303; 2 CFR 200.313; 2 CFR 200.332 The Department must establish and maintain effective internal control over the Federal award that provides reasonable assurance that the Department is managing the award in compliance with Federal statutes, regulations, and the terms and conditions of the award. For equipment acquired with Federal funding, records must be maintained that include: ? a description and identification number; ? the source of funding, including the Federal Award Identification Number; ? who holds title and the acquisition date; ? the cost of the property, including the percentage of Federal participation in the project costs for the Federal award under which the property was acquired; ? the location, use and condition; and ? any ultimate disposition data including the date of disposal and sale price of the property. A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years. A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated. The Department must monitor the activities of the subrecipient as necessary to ensure that the subaward is used for authorized purposes, in compliance with Federal statutes, regulations, and the terms and conditions of the subaward; and that subaward performance goals are achieved. Condition: The Education Stabilization Fund (ESF) provides funding to school administrative units (SAUs) to purchase equipment for use in preventing, preparing for, or responding to the COVID-19 pandemic. SAUs were required to submit applications to the Office of Federal Emergency Relief Programs (OFERP) under the Department of Education outlining identified uses for ESF including planned equipment purchases. Program coordinators within OFERP were responsible for reviewing and approving applications submitted by SAUs. Once there was an approved application on file, SAUs could submit reimbursement requests to the Department for equipment purchases identified and approved in the application. All SAU equipment purchases reimbursed with ESF are subject to applicable inventory control, log maintenance, and disposition requirements consistent with Federal regulations for equipment and real property management. During fiscal year 2022, the Department did not have policies and procedures in place to track SAU equipment purchases reimbursed with ESF; therefore, the Department does not have assurance that: ? a complete and accurate record of all equipment purchased with ESF funds was maintained by each SAU. ? proper monitoring activities surrounding subrecipient compliance with Federal regulations for equipment and real property management were conducted. Context: In fiscal year 2022, ESF expenditures totaled $126.4 million, of which $120.6 million was paid to subrecipient SAUs. Cause: ? Lack of policies and procedures ? Lack of supervisory oversight Effect: ? Noncompliance with Federal regulations ? Subrecipients may not be in compliance with equipment and real property management requirements. ? Assets purchased with ESF funds may not be properly safeguarded or maintained. Recommendation: We recommend that the Department implement policies and procedures to ensure that a complete and accurate record of all equipment purchased under ESF is maintained by the Department and by each SAU. This record should be utilized during subrecipient monitoring activities to verify subrecipient compliance with Federal regulations. Corrective Action Plan: See F-21 Management?s Response: The Department agrees with this finding. The Office of Federal Emergency Relief Programs will develop and implement policies and procedures so that complete and accurate records of all equipment purchased under ESF will be maintained by each SAU and the Department when collected during subrecipient monitoring. Contact: Shelly Chasse-Johndro, Director of OFERP, DOE, 207-458-3180 (State Number: 22-1235-06)
(2022-057) Title: Internal control over ESF subrecipient monitoring procedures needs improvement Prior Year Findings: None State Department: Education State Bureau: Commissioner?s Office Federal Agency: U.S. Department of Education Assistance Listing Title: Education Stabilization Fund (ESF) (COVID-19) Assistance Listing Number: 84.425D, 84.425R, 84.425U Federal Award Identification Number: S425C200004, S425C210004, S425D200004, S425D210004, S425U210004, S425W210020, S425R210044, S425B200039 Compliance Area: Subrecipient monitoring Type of Finding: Significant deficiency Questioned Costs: None Criteria: 2 CFR 200.303; 2 CFR 200.313; 2 CFR 200.332 The Department must establish and maintain effective internal control over the Federal award that provides reasonable assurance that the Department is managing the award in compliance with Federal statutes, regulations, and the terms and conditions of the award. For equipment acquired with Federal funding, records must be maintained that include: ? a description and identification number; ? the source of funding, including the Federal Award Identification Number; ? who holds title and the acquisition date; ? the cost of the property, including the percentage of Federal participation in the project costs for the Federal award under which the property was acquired; ? the location, use and condition; and ? any ultimate disposition data including the date of disposal and sale price of the property. A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years. A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated. The Department must monitor the activities of the subrecipient as necessary to ensure that the subaward is used for authorized purposes, in compliance with Federal statutes, regulations, and the terms and conditions of the subaward; and that subaward performance goals are achieved. Condition: The Education Stabilization Fund (ESF) provides funding to school administrative units (SAUs) to purchase equipment for use in preventing, preparing for, or responding to the COVID-19 pandemic. SAUs were required to submit applications to the Office of Federal Emergency Relief Programs (OFERP) under the Department of Education outlining identified uses for ESF including planned equipment purchases. Program coordinators within OFERP were responsible for reviewing and approving applications submitted by SAUs. Once there was an approved application on file, SAUs could submit reimbursement requests to the Department for equipment purchases identified and approved in the application. All SAU equipment purchases reimbursed with ESF are subject to applicable inventory control, log maintenance, and disposition requirements consistent with Federal regulations for equipment and real property management. During fiscal year 2022, the Department did not have policies and procedures in place to track SAU equipment purchases reimbursed with ESF; therefore, the Department does not have assurance that: ? a complete and accurate record of all equipment purchased with ESF funds was maintained by each SAU. ? proper monitoring activities surrounding subrecipient compliance with Federal regulations for equipment and real property management were conducted. Context: In fiscal year 2022, ESF expenditures totaled $126.4 million, of which $120.6 million was paid to subrecipient SAUs. Cause: ? Lack of policies and procedures ? Lack of supervisory oversight Effect: ? Noncompliance with Federal regulations ? Subrecipients may not be in compliance with equipment and real property management requirements. ? Assets purchased with ESF funds may not be properly safeguarded or maintained. Recommendation: We recommend that the Department implement policies and procedures to ensure that a complete and accurate record of all equipment purchased under ESF is maintained by the Department and by each SAU. This record should be utilized during subrecipient monitoring activities to verify subrecipient compliance with Federal regulations. Corrective Action Plan: See F-21 Management?s Response: The Department agrees with this finding. The Office of Federal Emergency Relief Programs will develop and implement policies and procedures so that complete and accurate records of all equipment purchased under ESF will be maintained by each SAU and the Department when collected during subrecipient monitoring. Contact: Shelly Chasse-Johndro, Director of OFERP, DOE, 207-458-3180 (State Number: 22-1235-06)
FINDING 2022-008 Subject: COVID-19 - Education Stabilization Fund - Equipment and Real Property Management Federal Agency: Department of Education Federal Program: COVID-19 - Education Stabilization Fund Assistance Listings Numbers: 84.425D, 84.425U Federal Award Numbers and Years (or Other Identifying Numbers): S425D200013, S425U210013 Pass-Through Entity: Indiana Department of Education Compliance Requirement: Equipment and Real Property Management Audit Findings: Material Weakness, Other Matters Condition and Context An effective internal control system was not designed, nor implemented at the School Corporation to ensure compliance with requirements related to the grant agreement and Equipment and Real Property Management compliance requirement. The School Corporation paid $2,135,000 for HVAC and flooring improvements at various locations using COVID-19 - Education Stabilization Fund grant funds. These capital improvements were not added to a detailed listing of capital assets that would include a description of the property, a serial number or other identification number, the source of funding for the property (including the federal award identification number (FAIN)), who holds title, the acquisition date, cost of the property, percentage of federal participation in the project costs for the federal award under which the property was acquired, the location, and the use and condition of the property. A physical inventory had been taken in the past two years; however, the physical inventory was not reconciled with the capital assets listing. In addition, assets were not properly safeguarded and maintained. The lack of internal controls and noncompliance were systemic issues throughout the audit period. Criteria 2 CFR 200.303 states in part: "The non-Federal entity must: (a) Establish and maintain effective internal control over the Federal award that provides reasonable assurance that the non-Federal entity is managing the Federal award in compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. These internal controls should be in compliance with guidance in 'Standards for Internal Control in the Federal Government' issued by the Comptroller General of the United States or the 'Internal Control Integrated Framework', issued by the Committee of Sponsoring Organizations of the Treadway Commission (COSO). . . ." 2 CFR 200.313(d) states in part: "Management requirements. Procedures for managing equipment (including replacement equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, as a minimum, meet the following requirements: (1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property. (2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years. (3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated. (4) Adequate maintenance procedures must be developed to keep the property in good condition. . . ." Cause Management had not designed, nor implemented a system of internal controls that would have ensured compliance with the Equipment and Real Property Management compliance requirement. Effect The failure to establish an effective internal control system enabled material noncompliance to go undetected. Noncompliance with the grant agreement and the Equipment and Real Property Management compliance requirement could result in the loss of future federal funds to the School Corporation. Questioned Costs There were no questioned costs identified. Recommendation We recommended that the School Corporation's management establish internal controls to ensure compliance and comply with the grant agreement and the Equipment and Real Property Management compliance requirement. Views of Responsible Officials For the views of responsible officials, refer to the Corrective Action Plan that is part of this report.
FINDING 2022-008 Subject: COVID-19 - Education Stabilization Fund - Equipment and Real Property Management Federal Agency: Department of Education Federal Program: COVID-19 - Education Stabilization Fund Assistance Listings Numbers: 84.425D, 84.425U Federal Award Numbers and Years (or Other Identifying Numbers): S425D200013, S425U210013 Pass-Through Entity: Indiana Department of Education Compliance Requirement: Equipment and Real Property Management Audit Findings: Material Weakness, Other Matters Condition and Context An effective internal control system was not designed, nor implemented at the School Corporation to ensure compliance with requirements related to the grant agreement and Equipment and Real Property Management compliance requirement. The School Corporation paid $2,135,000 for HVAC and flooring improvements at various locations using COVID-19 - Education Stabilization Fund grant funds. These capital improvements were not added to a detailed listing of capital assets that would include a description of the property, a serial number or other identification number, the source of funding for the property (including the federal award identification number (FAIN)), who holds title, the acquisition date, cost of the property, percentage of federal participation in the project costs for the federal award under which the property was acquired, the location, and the use and condition of the property. A physical inventory had been taken in the past two years; however, the physical inventory was not reconciled with the capital assets listing. In addition, assets were not properly safeguarded and maintained. The lack of internal controls and noncompliance were systemic issues throughout the audit period. Criteria 2 CFR 200.303 states in part: "The non-Federal entity must: (a) Establish and maintain effective internal control over the Federal award that provides reasonable assurance that the non-Federal entity is managing the Federal award in compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. These internal controls should be in compliance with guidance in 'Standards for Internal Control in the Federal Government' issued by the Comptroller General of the United States or the 'Internal Control Integrated Framework', issued by the Committee of Sponsoring Organizations of the Treadway Commission (COSO). . . ." 2 CFR 200.313(d) states in part: "Management requirements. Procedures for managing equipment (including replacement equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, as a minimum, meet the following requirements: (1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property. (2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years. (3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated. (4) Adequate maintenance procedures must be developed to keep the property in good condition. . . ." Cause Management had not designed, nor implemented a system of internal controls that would have ensured compliance with the Equipment and Real Property Management compliance requirement. Effect The failure to establish an effective internal control system enabled material noncompliance to go undetected. Noncompliance with the grant agreement and the Equipment and Real Property Management compliance requirement could result in the loss of future federal funds to the School Corporation. Questioned Costs There were no questioned costs identified. Recommendation We recommended that the School Corporation's management establish internal controls to ensure compliance and comply with the grant agreement and the Equipment and Real Property Management compliance requirement. Views of Responsible Officials For the views of responsible officials, refer to the Corrective Action Plan that is part of this report.
FINDING 2022-008 Subject: COVID-19 - Education Stabilization Fund - Equipment and Real Property Management Federal Agency: Department of Education Federal Program: COVID-19 - Education Stabilization Fund Assistance Listings Numbers: 84.425D, 84.425U Federal Award Numbers and Years (or Other Identifying Numbers): S425D200013, S425U210013 Pass-Through Entity: Indiana Department of Education Compliance Requirement: Equipment and Real Property Management Audit Findings: Material Weakness, Other Matters Condition and Context An effective internal control system was not designed, nor implemented at the School Corporation to ensure compliance with requirements related to the grant agreement and Equipment and Real Property Management compliance requirement. The School Corporation paid $2,135,000 for HVAC and flooring improvements at various locations using COVID-19 - Education Stabilization Fund grant funds. These capital improvements were not added to a detailed listing of capital assets that would include a description of the property, a serial number or other identification number, the source of funding for the property (including the federal award identification number (FAIN)), who holds title, the acquisition date, cost of the property, percentage of federal participation in the project costs for the federal award under which the property was acquired, the location, and the use and condition of the property. A physical inventory had been taken in the past two years; however, the physical inventory was not reconciled with the capital assets listing. In addition, assets were not properly safeguarded and maintained. The lack of internal controls and noncompliance were systemic issues throughout the audit period. Criteria 2 CFR 200.303 states in part: "The non-Federal entity must: (a) Establish and maintain effective internal control over the Federal award that provides reasonable assurance that the non-Federal entity is managing the Federal award in compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. These internal controls should be in compliance with guidance in 'Standards for Internal Control in the Federal Government' issued by the Comptroller General of the United States or the 'Internal Control Integrated Framework', issued by the Committee of Sponsoring Organizations of the Treadway Commission (COSO). . . ." 2 CFR 200.313(d) states in part: "Management requirements. Procedures for managing equipment (including replacement equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, as a minimum, meet the following requirements: (1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property. (2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years. (3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated. (4) Adequate maintenance procedures must be developed to keep the property in good condition. . . ." Cause Management had not designed, nor implemented a system of internal controls that would have ensured compliance with the Equipment and Real Property Management compliance requirement. Effect The failure to establish an effective internal control system enabled material noncompliance to go undetected. Noncompliance with the grant agreement and the Equipment and Real Property Management compliance requirement could result in the loss of future federal funds to the School Corporation. Questioned Costs There were no questioned costs identified. Recommendation We recommended that the School Corporation's management establish internal controls to ensure compliance and comply with the grant agreement and the Equipment and Real Property Management compliance requirement. Views of Responsible Officials For the views of responsible officials, refer to the Corrective Action Plan that is part of this report.
FINDING 2022-004 Subject: COVID-19 - Education Stabilization Fund - Equipment and Real Property Management Federal Agency: Department of Education Federal Program: COVID-19 - Education Stabilization Fund Assistance Listings Number: 84.425 Federal Award Numbers and Years (or Other Identifying Numbers): S425D210013, S425U210013 Pass-Through Entity: Indiana Department of Education Compliance Requirement: Equipment and Real Property Management Audit Findings: Material Weakness, Other Matters Condition and Context An effective internal control system, which would include segregation of duties, was not in place at the School Corporation to ensure compliance with requirements related to the grant agreement and the Equipment and Real Property Management compliance requirement. The School Corporation paid $481,504 for smart boards with COVID-19 - Education Stabilization Fund program funds. These assets were not added to a detailed listing of capital assets that would include a description of the property, a serial number or other identification number, the source of funding for the property (including the federal award identification number (FAIN)), who holds the title, acquisition date, cost of property, percentage of federal participation in the project costs for the federal award under which the property was acquired, the location and the use and condition of the property. Additionally, the School Corporation performed a physical inventory in November of 2021, which included the smart boards; however, the inventory was not reconciled to the capital asset records. As a result, these assets were not properly safeguarded and maintained. The lack of internal controls and noncompliance were systemic issues throughout the audit period. Criteria 2 CFR 200.303 states in part: "The non-Federal entity must: (a) Establish and maintain effective internal control over the Federal award that provides reasonable assurance that the non-Federal entity is managing the Federal award in compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. These internal controls should be in compliance with guidance in 'Standards for Internal Control in the Federal Government' issued by the Comptroller General of the United States or the 'Internal Control Integrated Framework', issued by the Committee of Sponsoring Organizations of the Treadway Commission (COSO). . . ." 2 CFR 200.313(d) states in part: "Management requirements. Procedures for managing equipment (including replacement equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, as a minimum, meet the following requirements: (1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property. (2) A physical inventory of the property must be taken, and the results reconciled with the property records at least once every two years. (3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated. . . . Cause Management had not developed or implemented a system of internal control that would have ensured compliance with the grant agreement and the Equipment and Real Property Management compliance requirement. Effect The failure to establish an effective internal control system enabled material noncompliance to go undetected. Noncompliance with the grant agreement and the Equipment and Real Property Management compliance requirement could result in the loss of future federal funds to the School Corporation. Questioned Costs There were no questioned costs identified. Recommendation We recommended that the School Corporation's management establish a system of internal control to ensure compliance and comply with the grant agreement and the Equipment and Real Property Management compliance requirement. Views of Responsible Officials For the views of responsible officials, refer to the Corrective Action Plan that is part of this report.
FINDING 2022-004 Subject: COVID-19 - Education Stabilization Fund - Equipment and Real Property Management Federal Agency: Department of Education Federal Program: COVID-19 - Education Stabilization Fund Assistance Listings Number: 84.425 Federal Award Numbers and Years (or Other Identifying Numbers): S425D210013, S425U210013 Pass-Through Entity: Indiana Department of Education Compliance Requirement: Equipment and Real Property Management Audit Findings: Material Weakness, Other Matters Condition and Context An effective internal control system, which would include segregation of duties, was not in place at the School Corporation to ensure compliance with requirements related to the grant agreement and the Equipment and Real Property Management compliance requirement. The School Corporation paid $481,504 for smart boards with COVID-19 - Education Stabilization Fund program funds. These assets were not added to a detailed listing of capital assets that would include a description of the property, a serial number or other identification number, the source of funding for the property (including the federal award identification number (FAIN)), who holds the title, acquisition date, cost of property, percentage of federal participation in the project costs for the federal award under which the property was acquired, the location and the use and condition of the property. Additionally, the School Corporation performed a physical inventory in November of 2021, which included the smart boards; however, the inventory was not reconciled to the capital asset records. As a result, these assets were not properly safeguarded and maintained. The lack of internal controls and noncompliance were systemic issues throughout the audit period. Criteria 2 CFR 200.303 states in part: "The non-Federal entity must: (a) Establish and maintain effective internal control over the Federal award that provides reasonable assurance that the non-Federal entity is managing the Federal award in compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. These internal controls should be in compliance with guidance in 'Standards for Internal Control in the Federal Government' issued by the Comptroller General of the United States or the 'Internal Control Integrated Framework', issued by the Committee of Sponsoring Organizations of the Treadway Commission (COSO). . . ." 2 CFR 200.313(d) states in part: "Management requirements. Procedures for managing equipment (including replacement equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, as a minimum, meet the following requirements: (1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property. (2) A physical inventory of the property must be taken, and the results reconciled with the property records at least once every two years. (3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated. . . . Cause Management had not developed or implemented a system of internal control that would have ensured compliance with the grant agreement and the Equipment and Real Property Management compliance requirement. Effect The failure to establish an effective internal control system enabled material noncompliance to go undetected. Noncompliance with the grant agreement and the Equipment and Real Property Management compliance requirement could result in the loss of future federal funds to the School Corporation. Questioned Costs There were no questioned costs identified. Recommendation We recommended that the School Corporation's management establish a system of internal control to ensure compliance and comply with the grant agreement and the Equipment and Real Property Management compliance requirement. Views of Responsible Officials For the views of responsible officials, refer to the Corrective Action Plan that is part of this report.
FINDING 2022-002 EDUCATION STABILIZATION FUND (50000) Federal Agency: U.S. Department of Education Pass through Entity: California Department of Education Program Names: Elementary and Secondary School Emergency Relief I, II, III (ESSER, ESSER II, ESSER III) (Assistance Listing 84.425, D, U) Criteria: Consistent with 2CFR Section 200.311 (real property), Section 200.313 (equipment), and Section 200.439 (equipment and other capital expenditures) Education Stabilization Funds may be used to purchase equipment. Capital expenditures for general and special purpose equipment purchases are subject to prior approval by the Department of Education or the pass-through entity. Condition: The District purchased numerous equipment items above the capital threshold for federal purchases but did not obtain approval from the California Department of Education. Questioned Costs: Purchases totaling $329,699.90 were made for equipment above the capital threshold without CDE approval. Context: The finding is limited to purchases above the capital threshold requiring approval. This is not a repeat finding. Cause: The District was unaware of the requirement. Effect: The funds spent on this purchase may be subject to review or return to the awarding agency. Recommendation: We recommend the District submit requests for approval for the equipment or find another allowable funding source for the purchases. CDE has stated that it will accept requests after the fact. Views of responsible officials: Staff and management will ensure that the District submits requests for approval for capital expenditures from the California Department of Education prior to purchases.
FINDING 2022-002 EDUCATION STABILIZATION FUND (50000) Federal Agency: U.S. Department of Education Pass through Entity: California Department of Education Program Names: Elementary and Secondary School Emergency Relief I, II, III (ESSER, ESSER II, ESSER III) (Assistance Listing 84.425, D, U) Criteria: Consistent with 2CFR Section 200.311 (real property), Section 200.313 (equipment), and Section 200.439 (equipment and other capital expenditures) Education Stabilization Funds may be used to purchase equipment. Capital expenditures for general and special purpose equipment purchases are subject to prior approval by the Department of Education or the pass-through entity. Condition: The District purchased numerous equipment items above the capital threshold for federal purchases but did not obtain approval from the California Department of Education. Questioned Costs: Purchases totaling $329,699.90 were made for equipment above the capital threshold without CDE approval. Context: The finding is limited to purchases above the capital threshold requiring approval. This is not a repeat finding. Cause: The District was unaware of the requirement. Effect: The funds spent on this purchase may be subject to review or return to the awarding agency. Recommendation: We recommend the District submit requests for approval for the equipment or find another allowable funding source for the purchases. CDE has stated that it will accept requests after the fact. Views of responsible officials: Staff and management will ensure that the District submits requests for approval for capital expenditures from the California Department of Education prior to purchases.
FINDING 2022-002 EDUCATION STABILIZATION FUND (50000) Federal Agency: U.S. Department of Education Pass through Entity: California Department of Education Program Names: Elementary and Secondary School Emergency Relief I, II, III (ESSER, ESSER II, ESSER III) (Assistance Listing 84.425, D, U) Criteria: Consistent with 2CFR Section 200.311 (real property), Section 200.313 (equipment), and Section 200.439 (equipment and other capital expenditures) Education Stabilization Funds may be used to purchase equipment. Capital expenditures for general and special purpose equipment purchases are subject to prior approval by the Department of Education or the pass-through entity. Condition: The District purchased numerous equipment items above the capital threshold for federal purchases but did not obtain approval from the California Department of Education. Questioned Costs: Purchases totaling $329,699.90 were made for equipment above the capital threshold without CDE approval. Context: The finding is limited to purchases above the capital threshold requiring approval. This is not a repeat finding. Cause: The District was unaware of the requirement. Effect: The funds spent on this purchase may be subject to review or return to the awarding agency. Recommendation: We recommend the District submit requests for approval for the equipment or find another allowable funding source for the purchases. CDE has stated that it will accept requests after the fact. Views of responsible officials: Staff and management will ensure that the District submits requests for approval for capital expenditures from the California Department of Education prior to purchases.
FINDING 2022-001 ? Equipment and Real Property Management ? Significant Deficiency in Internal Controls and Instance of Non-Compliance "See Schedule of Findings and Questioned Costs for chart/table" Criteria: An institution must conduct a physical inventory of equipment and real property at least once every two years with results reconciled with the equipment records (2 CFR section 200.313(d)(2)). Condition/Context: In testing equipment and real property management, we requested from management support for their conduction of a physical inventory of equipment and real property acquired with federal funds. We noted management was unable to produce such records, as a physical inventory of federal equipment and real property had not been conducted within the required two-year period. Cause: There was a lapse in internal controls surrounding monitoring the physical inventory of equipment and real property acquired with federal funds. Effect: The College did not timely conduct their physical inventory of equipment and real property acquired with federal funds within the two-year period. Repeat Finding: This is not a repeat finding. Recommendation: We recommend the College implement a policy to monitor the physical inventory of equipment and real property acquired with federal funds at least once during each two-year period. Views of responsible officials: Management agrees there was a lapse in controls surrounding monitoring the physical inventory of equipment and real property acquired with federal funds. New and revised controls will be implemented to ensure a physical inventory of federally acquired equipment and real property is conducted within the required two-year period. These controls include performing this physical inventory at least annually to ensure the two-year requirement is met.
FINDING 2022-001 ? Equipment and Real Property Management ? Significant Deficiency in Internal Controls and Instance of Non-Compliance "See Schedule of Findings and Questioned Costs for chart/table" Criteria: An institution must conduct a physical inventory of equipment and real property at least once every two years with results reconciled with the equipment records (2 CFR section 200.313(d)(2)). Condition/Context: In testing equipment and real property management, we requested from management support for their conduction of a physical inventory of equipment and real property acquired with federal funds. We noted management was unable to produce such records, as a physical inventory of federal equipment and real property had not been conducted within the required two-year period. Cause: There was a lapse in internal controls surrounding monitoring the physical inventory of equipment and real property acquired with federal funds. Effect: The College did not timely conduct their physical inventory of equipment and real property acquired with federal funds within the two-year period. Repeat Finding: This is not a repeat finding. Recommendation: We recommend the College implement a policy to monitor the physical inventory of equipment and real property acquired with federal funds at least once during each two-year period. Views of responsible officials: Management agrees there was a lapse in controls surrounding monitoring the physical inventory of equipment and real property acquired with federal funds. New and revised controls will be implemented to ensure a physical inventory of federally acquired equipment and real property is conducted within the required two-year period. These controls include performing this physical inventory at least annually to ensure the two-year requirement is met.
FINDING 2022-001 ? Equipment and Real Property Management ? Significant Deficiency in Internal Controls and Instance of Non-Compliance "See Schedule of Findings and Questioned Costs for chart/table" Criteria: An institution must conduct a physical inventory of equipment and real property at least once every two years with results reconciled with the equipment records (2 CFR section 200.313(d)(2)). Condition/Context: In testing equipment and real property management, we requested from management support for their conduction of a physical inventory of equipment and real property acquired with federal funds. We noted management was unable to produce such records, as a physical inventory of federal equipment and real property had not been conducted within the required two-year period. Cause: There was a lapse in internal controls surrounding monitoring the physical inventory of equipment and real property acquired with federal funds. Effect: The College did not timely conduct their physical inventory of equipment and real property acquired with federal funds within the two-year period. Repeat Finding: This is not a repeat finding. Recommendation: We recommend the College implement a policy to monitor the physical inventory of equipment and real property acquired with federal funds at least once during each two-year period. Views of responsible officials: Management agrees there was a lapse in controls surrounding monitoring the physical inventory of equipment and real property acquired with federal funds. New and revised controls will be implemented to ensure a physical inventory of federally acquired equipment and real property is conducted within the required two-year period. These controls include performing this physical inventory at least annually to ensure the two-year requirement is met.
FINDING 2022-001 ? Equipment and Real Property Management ? Significant Deficiency in Internal Controls and Instance of Non-Compliance "See Schedule of Findings and Questioned Costs for chart/table" Criteria: An institution must conduct a physical inventory of equipment and real property at least once every two years with results reconciled with the equipment records (2 CFR section 200.313(d)(2)). Condition/Context: In testing equipment and real property management, we requested from management support for their conduction of a physical inventory of equipment and real property acquired with federal funds. We noted management was unable to produce such records, as a physical inventory of federal equipment and real property had not been conducted within the required two-year period. Cause: There was a lapse in internal controls surrounding monitoring the physical inventory of equipment and real property acquired with federal funds. Effect: The College did not timely conduct their physical inventory of equipment and real property acquired with federal funds within the two-year period. Repeat Finding: This is not a repeat finding. Recommendation: We recommend the College implement a policy to monitor the physical inventory of equipment and real property acquired with federal funds at least once during each two-year period. Views of responsible officials: Management agrees there was a lapse in controls surrounding monitoring the physical inventory of equipment and real property acquired with federal funds. New and revised controls will be implemented to ensure a physical inventory of federally acquired equipment and real property is conducted within the required two-year period. These controls include performing this physical inventory at least annually to ensure the two-year requirement is met.
FINDING 2022-001 ? Equipment and Real Property Management ? Significant Deficiency in Internal Controls and Instance of Non-Compliance "See Schedule of Findings and Questioned Costs for chart/table" Criteria: An institution must conduct a physical inventory of equipment and real property at least once every two years with results reconciled with the equipment records (2 CFR section 200.313(d)(2)). Condition/Context: In testing equipment and real property management, we requested from management support for their conduction of a physical inventory of equipment and real property acquired with federal funds. We noted management was unable to produce such records, as a physical inventory of federal equipment and real property had not been conducted within the required two-year period. Cause: There was a lapse in internal controls surrounding monitoring the physical inventory of equipment and real property acquired with federal funds. Effect: The College did not timely conduct their physical inventory of equipment and real property acquired with federal funds within the two-year period. Repeat Finding: This is not a repeat finding. Recommendation: We recommend the College implement a policy to monitor the physical inventory of equipment and real property acquired with federal funds at least once during each two-year period. Views of responsible officials: Management agrees there was a lapse in controls surrounding monitoring the physical inventory of equipment and real property acquired with federal funds. New and revised controls will be implemented to ensure a physical inventory of federally acquired equipment and real property is conducted within the required two-year period. These controls include performing this physical inventory at least annually to ensure the two-year requirement is met.
FINDING 2022-001 ? Equipment and Real Property Management ? Significant Deficiency in Internal Controls and Instance of Non-Compliance "See Schedule of Findings and Questioned Costs for chart/table" Criteria: An institution must conduct a physical inventory of equipment and real property at least once every two years with results reconciled with the equipment records (2 CFR section 200.313(d)(2)). Condition/Context: In testing equipment and real property management, we requested from management support for their conduction of a physical inventory of equipment and real property acquired with federal funds. We noted management was unable to produce such records, as a physical inventory of federal equipment and real property had not been conducted within the required two-year period. Cause: There was a lapse in internal controls surrounding monitoring the physical inventory of equipment and real property acquired with federal funds. Effect: The College did not timely conduct their physical inventory of equipment and real property acquired with federal funds within the two-year period. Repeat Finding: This is not a repeat finding. Recommendation: We recommend the College implement a policy to monitor the physical inventory of equipment and real property acquired with federal funds at least once during each two-year period. Views of responsible officials: Management agrees there was a lapse in controls surrounding monitoring the physical inventory of equipment and real property acquired with federal funds. New and revised controls will be implemented to ensure a physical inventory of federally acquired equipment and real property is conducted within the required two-year period. These controls include performing this physical inventory at least annually to ensure the two-year requirement is met.
FINDING 2022-001 ? Equipment and Real Property Management ? Significant Deficiency in Internal Controls and Instance of Non-Compliance "See Schedule of Findings and Questioned Costs for chart/table" Criteria: An institution must conduct a physical inventory of equipment and real property at least once every two years with results reconciled with the equipment records (2 CFR section 200.313(d)(2)). Condition/Context: In testing equipment and real property management, we requested from management support for their conduction of a physical inventory of equipment and real property acquired with federal funds. We noted management was unable to produce such records, as a physical inventory of federal equipment and real property had not been conducted within the required two-year period. Cause: There was a lapse in internal controls surrounding monitoring the physical inventory of equipment and real property acquired with federal funds. Effect: The College did not timely conduct their physical inventory of equipment and real property acquired with federal funds within the two-year period. Repeat Finding: This is not a repeat finding. Recommendation: We recommend the College implement a policy to monitor the physical inventory of equipment and real property acquired with federal funds at least once during each two-year period. Views of responsible officials: Management agrees there was a lapse in controls surrounding monitoring the physical inventory of equipment and real property acquired with federal funds. New and revised controls will be implemented to ensure a physical inventory of federally acquired equipment and real property is conducted within the required two-year period. These controls include performing this physical inventory at least annually to ensure the two-year requirement is met.
FINDING 2022-001 ? Equipment and Real Property Management ? Significant Deficiency in Internal Controls and Instance of Non-Compliance "See Schedule of Findings and Questioned Costs for chart/table" Criteria: An institution must conduct a physical inventory of equipment and real property at least once every two years with results reconciled with the equipment records (2 CFR section 200.313(d)(2)). Condition/Context: In testing equipment and real property management, we requested from management support for their conduction of a physical inventory of equipment and real property acquired with federal funds. We noted management was unable to produce such records, as a physical inventory of federal equipment and real property had not been conducted within the required two-year period. Cause: There was a lapse in internal controls surrounding monitoring the physical inventory of equipment and real property acquired with federal funds. Effect: The College did not timely conduct their physical inventory of equipment and real property acquired with federal funds within the two-year period. Repeat Finding: This is not a repeat finding. Recommendation: We recommend the College implement a policy to monitor the physical inventory of equipment and real property acquired with federal funds at least once during each two-year period. Views of responsible officials: Management agrees there was a lapse in controls surrounding monitoring the physical inventory of equipment and real property acquired with federal funds. New and revised controls will be implemented to ensure a physical inventory of federally acquired equipment and real property is conducted within the required two-year period. These controls include performing this physical inventory at least annually to ensure the two-year requirement is met.
FINDING 2022-001 ? Equipment and Real Property Management ? Significant Deficiency in Internal Controls and Instance of Non-Compliance "See Schedule of Findings and Questioned Costs for chart/table" Criteria: An institution must conduct a physical inventory of equipment and real property at least once every two years with results reconciled with the equipment records (2 CFR section 200.313(d)(2)). Condition/Context: In testing equipment and real property management, we requested from management support for their conduction of a physical inventory of equipment and real property acquired with federal funds. We noted management was unable to produce such records, as a physical inventory of federal equipment and real property had not been conducted within the required two-year period. Cause: There was a lapse in internal controls surrounding monitoring the physical inventory of equipment and real property acquired with federal funds. Effect: The College did not timely conduct their physical inventory of equipment and real property acquired with federal funds within the two-year period. Repeat Finding: This is not a repeat finding. Recommendation: We recommend the College implement a policy to monitor the physical inventory of equipment and real property acquired with federal funds at least once during each two-year period. Views of responsible officials: Management agrees there was a lapse in controls surrounding monitoring the physical inventory of equipment and real property acquired with federal funds. New and revised controls will be implemented to ensure a physical inventory of federally acquired equipment and real property is conducted within the required two-year period. These controls include performing this physical inventory at least annually to ensure the two-year requirement is met.
FINDING 2022-001 ? Equipment and Real Property Management ? Significant Deficiency in Internal Controls and Instance of Non-Compliance "See Schedule of Findings and Questioned Costs for chart/table" Criteria: An institution must conduct a physical inventory of equipment and real property at least once every two years with results reconciled with the equipment records (2 CFR section 200.313(d)(2)). Condition/Context: In testing equipment and real property management, we requested from management support for their conduction of a physical inventory of equipment and real property acquired with federal funds. We noted management was unable to produce such records, as a physical inventory of federal equipment and real property had not been conducted within the required two-year period. Cause: There was a lapse in internal controls surrounding monitoring the physical inventory of equipment and real property acquired with federal funds. Effect: The College did not timely conduct their physical inventory of equipment and real property acquired with federal funds within the two-year period. Repeat Finding: This is not a repeat finding. Recommendation: We recommend the College implement a policy to monitor the physical inventory of equipment and real property acquired with federal funds at least once during each two-year period. Views of responsible officials: Management agrees there was a lapse in controls surrounding monitoring the physical inventory of equipment and real property acquired with federal funds. New and revised controls will be implemented to ensure a physical inventory of federally acquired equipment and real property is conducted within the required two-year period. These controls include performing this physical inventory at least annually to ensure the two-year requirement is met.
FINDING 2022-001 ? Equipment and Real Property Management ? Significant Deficiency in Internal Controls and Instance of Non-Compliance "See Schedule of Findings and Questioned Costs for chart/table" Criteria: An institution must conduct a physical inventory of equipment and real property at least once every two years with results reconciled with the equipment records (2 CFR section 200.313(d)(2)). Condition/Context: In testing equipment and real property management, we requested from management support for their conduction of a physical inventory of equipment and real property acquired with federal funds. We noted management was unable to produce such records, as a physical inventory of federal equipment and real property had not been conducted within the required two-year period. Cause: There was a lapse in internal controls surrounding monitoring the physical inventory of equipment and real property acquired with federal funds. Effect: The College did not timely conduct their physical inventory of equipment and real property acquired with federal funds within the two-year period. Repeat Finding: This is not a repeat finding. Recommendation: We recommend the College implement a policy to monitor the physical inventory of equipment and real property acquired with federal funds at least once during each two-year period. Views of responsible officials: Management agrees there was a lapse in controls surrounding monitoring the physical inventory of equipment and real property acquired with federal funds. New and revised controls will be implemented to ensure a physical inventory of federally acquired equipment and real property is conducted within the required two-year period. These controls include performing this physical inventory at least annually to ensure the two-year requirement is met.
FINDING 2022-001 ? Equipment and Real Property Management ? Significant Deficiency in Internal Controls and Instance of Non-Compliance "See Schedule of Findings and Questioned Costs for chart/table" Criteria: An institution must conduct a physical inventory of equipment and real property at least once every two years with results reconciled with the equipment records (2 CFR section 200.313(d)(2)). Condition/Context: In testing equipment and real property management, we requested from management support for their conduction of a physical inventory of equipment and real property acquired with federal funds. We noted management was unable to produce such records, as a physical inventory of federal equipment and real property had not been conducted within the required two-year period. Cause: There was a lapse in internal controls surrounding monitoring the physical inventory of equipment and real property acquired with federal funds. Effect: The College did not timely conduct their physical inventory of equipment and real property acquired with federal funds within the two-year period. Repeat Finding: This is not a repeat finding. Recommendation: We recommend the College implement a policy to monitor the physical inventory of equipment and real property acquired with federal funds at least once during each two-year period. Views of responsible officials: Management agrees there was a lapse in controls surrounding monitoring the physical inventory of equipment and real property acquired with federal funds. New and revised controls will be implemented to ensure a physical inventory of federally acquired equipment and real property is conducted within the required two-year period. These controls include performing this physical inventory at least annually to ensure the two-year requirement is met.
FINDING 2022-001 ? Equipment and Real Property Management ? Significant Deficiency in Internal Controls and Instance of Non-Compliance "See Schedule of Findings and Questioned Costs for chart/table" Criteria: An institution must conduct a physical inventory of equipment and real property at least once every two years with results reconciled with the equipment records (2 CFR section 200.313(d)(2)). Condition/Context: In testing equipment and real property management, we requested from management support for their conduction of a physical inventory of equipment and real property acquired with federal funds. We noted management was unable to produce such records, as a physical inventory of federal equipment and real property had not been conducted within the required two-year period. Cause: There was a lapse in internal controls surrounding monitoring the physical inventory of equipment and real property acquired with federal funds. Effect: The College did not timely conduct their physical inventory of equipment and real property acquired with federal funds within the two-year period. Repeat Finding: This is not a repeat finding. Recommendation: We recommend the College implement a policy to monitor the physical inventory of equipment and real property acquired with federal funds at least once during each two-year period. Views of responsible officials: Management agrees there was a lapse in controls surrounding monitoring the physical inventory of equipment and real property acquired with federal funds. New and revised controls will be implemented to ensure a physical inventory of federally acquired equipment and real property is conducted within the required two-year period. These controls include performing this physical inventory at least annually to ensure the two-year requirement is met.
FINDING 2022-001 ? Equipment and Real Property Management ? Significant Deficiency in Internal Controls and Instance of Non-Compliance "See Schedule of Findings and Questioned Costs for chart/table" Criteria: An institution must conduct a physical inventory of equipment and real property at least once every two years with results reconciled with the equipment records (2 CFR section 200.313(d)(2)). Condition/Context: In testing equipment and real property management, we requested from management support for their conduction of a physical inventory of equipment and real property acquired with federal funds. We noted management was unable to produce such records, as a physical inventory of federal equipment and real property had not been conducted within the required two-year period. Cause: There was a lapse in internal controls surrounding monitoring the physical inventory of equipment and real property acquired with federal funds. Effect: The College did not timely conduct their physical inventory of equipment and real property acquired with federal funds within the two-year period. Repeat Finding: This is not a repeat finding. Recommendation: We recommend the College implement a policy to monitor the physical inventory of equipment and real property acquired with federal funds at least once during each two-year period. Views of responsible officials: Management agrees there was a lapse in controls surrounding monitoring the physical inventory of equipment and real property acquired with federal funds. New and revised controls will be implemented to ensure a physical inventory of federally acquired equipment and real property is conducted within the required two-year period. These controls include performing this physical inventory at least annually to ensure the two-year requirement is met.
FINDING 2022-001 ? Equipment and Real Property Management ? Significant Deficiency in Internal Controls and Instance of Non-Compliance "See Schedule of Findings and Questioned Costs for chart/table" Criteria: An institution must conduct a physical inventory of equipment and real property at least once every two years with results reconciled with the equipment records (2 CFR section 200.313(d)(2)). Condition/Context: In testing equipment and real property management, we requested from management support for their conduction of a physical inventory of equipment and real property acquired with federal funds. We noted management was unable to produce such records, as a physical inventory of federal equipment and real property had not been conducted within the required two-year period. Cause: There was a lapse in internal controls surrounding monitoring the physical inventory of equipment and real property acquired with federal funds. Effect: The College did not timely conduct their physical inventory of equipment and real property acquired with federal funds within the two-year period. Repeat Finding: This is not a repeat finding. Recommendation: We recommend the College implement a policy to monitor the physical inventory of equipment and real property acquired with federal funds at least once during each two-year period. Views of responsible officials: Management agrees there was a lapse in controls surrounding monitoring the physical inventory of equipment and real property acquired with federal funds. New and revised controls will be implemented to ensure a physical inventory of federally acquired equipment and real property is conducted within the required two-year period. These controls include performing this physical inventory at least annually to ensure the two-year requirement is met.
FINDING 2022-001 ? Equipment and Real Property Management ? Significant Deficiency in Internal Controls and Instance of Non-Compliance "See Schedule of Findings and Questioned Costs for chart/table" Criteria: An institution must conduct a physical inventory of equipment and real property at least once every two years with results reconciled with the equipment records (2 CFR section 200.313(d)(2)). Condition/Context: In testing equipment and real property management, we requested from management support for their conduction of a physical inventory of equipment and real property acquired with federal funds. We noted management was unable to produce such records, as a physical inventory of federal equipment and real property had not been conducted within the required two-year period. Cause: There was a lapse in internal controls surrounding monitoring the physical inventory of equipment and real property acquired with federal funds. Effect: The College did not timely conduct their physical inventory of equipment and real property acquired with federal funds within the two-year period. Repeat Finding: This is not a repeat finding. Recommendation: We recommend the College implement a policy to monitor the physical inventory of equipment and real property acquired with federal funds at least once during each two-year period. Views of responsible officials: Management agrees there was a lapse in controls surrounding monitoring the physical inventory of equipment and real property acquired with federal funds. New and revised controls will be implemented to ensure a physical inventory of federally acquired equipment and real property is conducted within the required two-year period. These controls include performing this physical inventory at least annually to ensure the two-year requirement is met.
FINDING 2022-001 ? Equipment and Real Property Management ? Significant Deficiency in Internal Controls and Instance of Non-Compliance "See Schedule of Findings and Questioned Costs for chart/table" Criteria: An institution must conduct a physical inventory of equipment and real property at least once every two years with results reconciled with the equipment records (2 CFR section 200.313(d)(2)). Condition/Context: In testing equipment and real property management, we requested from management support for their conduction of a physical inventory of equipment and real property acquired with federal funds. We noted management was unable to produce such records, as a physical inventory of federal equipment and real property had not been conducted within the required two-year period. Cause: There was a lapse in internal controls surrounding monitoring the physical inventory of equipment and real property acquired with federal funds. Effect: The College did not timely conduct their physical inventory of equipment and real property acquired with federal funds within the two-year period. Repeat Finding: This is not a repeat finding. Recommendation: We recommend the College implement a policy to monitor the physical inventory of equipment and real property acquired with federal funds at least once during each two-year period. Views of responsible officials: Management agrees there was a lapse in controls surrounding monitoring the physical inventory of equipment and real property acquired with federal funds. New and revised controls will be implemented to ensure a physical inventory of federally acquired equipment and real property is conducted within the required two-year period. These controls include performing this physical inventory at least annually to ensure the two-year requirement is met.
FINDING 2022-001 ? Equipment and Real Property Management ? Significant Deficiency in Internal Controls and Instance of Non-Compliance "See Schedule of Findings and Questioned Costs for chart/table" Criteria: An institution must conduct a physical inventory of equipment and real property at least once every two years with results reconciled with the equipment records (2 CFR section 200.313(d)(2)). Condition/Context: In testing equipment and real property management, we requested from management support for their conduction of a physical inventory of equipment and real property acquired with federal funds. We noted management was unable to produce such records, as a physical inventory of federal equipment and real property had not been conducted within the required two-year period. Cause: There was a lapse in internal controls surrounding monitoring the physical inventory of equipment and real property acquired with federal funds. Effect: The College did not timely conduct their physical inventory of equipment and real property acquired with federal funds within the two-year period. Repeat Finding: This is not a repeat finding. Recommendation: We recommend the College implement a policy to monitor the physical inventory of equipment and real property acquired with federal funds at least once during each two-year period. Views of responsible officials: Management agrees there was a lapse in controls surrounding monitoring the physical inventory of equipment and real property acquired with federal funds. New and revised controls will be implemented to ensure a physical inventory of federally acquired equipment and real property is conducted within the required two-year period. These controls include performing this physical inventory at least annually to ensure the two-year requirement is met.
FINDING 2022-001 ? Equipment and Real Property Management ? Significant Deficiency in Internal Controls and Instance of Non-Compliance "See Schedule of Findings and Questioned Costs for chart/table" Criteria: An institution must conduct a physical inventory of equipment and real property at least once every two years with results reconciled with the equipment records (2 CFR section 200.313(d)(2)). Condition/Context: In testing equipment and real property management, we requested from management support for their conduction of a physical inventory of equipment and real property acquired with federal funds. We noted management was unable to produce such records, as a physical inventory of federal equipment and real property had not been conducted within the required two-year period. Cause: There was a lapse in internal controls surrounding monitoring the physical inventory of equipment and real property acquired with federal funds. Effect: The College did not timely conduct their physical inventory of equipment and real property acquired with federal funds within the two-year period. Repeat Finding: This is not a repeat finding. Recommendation: We recommend the College implement a policy to monitor the physical inventory of equipment and real property acquired with federal funds at least once during each two-year period. Views of responsible officials: Management agrees there was a lapse in controls surrounding monitoring the physical inventory of equipment and real property acquired with federal funds. New and revised controls will be implemented to ensure a physical inventory of federally acquired equipment and real property is conducted within the required two-year period. These controls include performing this physical inventory at least annually to ensure the two-year requirement is met.
FINDING 2022-001 ? Equipment and Real Property Management ? Significant Deficiency in Internal Controls and Instance of Non-Compliance "See Schedule of Findings and Questioned Costs for chart/table" Criteria: An institution must conduct a physical inventory of equipment and real property at least once every two years with results reconciled with the equipment records (2 CFR section 200.313(d)(2)). Condition/Context: In testing equipment and real property management, we requested from management support for their conduction of a physical inventory of equipment and real property acquired with federal funds. We noted management was unable to produce such records, as a physical inventory of federal equipment and real property had not been conducted within the required two-year period. Cause: There was a lapse in internal controls surrounding monitoring the physical inventory of equipment and real property acquired with federal funds. Effect: The College did not timely conduct their physical inventory of equipment and real property acquired with federal funds within the two-year period. Repeat Finding: This is not a repeat finding. Recommendation: We recommend the College implement a policy to monitor the physical inventory of equipment and real property acquired with federal funds at least once during each two-year period. Views of responsible officials: Management agrees there was a lapse in controls surrounding monitoring the physical inventory of equipment and real property acquired with federal funds. New and revised controls will be implemented to ensure a physical inventory of federally acquired equipment and real property is conducted within the required two-year period. These controls include performing this physical inventory at least annually to ensure the two-year requirement is met.
FINDING 2022-001 ? Equipment and Real Property Management ? Significant Deficiency in Internal Controls and Instance of Non-Compliance "See Schedule of Findings and Questioned Costs for chart/table" Criteria: An institution must conduct a physical inventory of equipment and real property at least once every two years with results reconciled with the equipment records (2 CFR section 200.313(d)(2)). Condition/Context: In testing equipment and real property management, we requested from management support for their conduction of a physical inventory of equipment and real property acquired with federal funds. We noted management was unable to produce such records, as a physical inventory of federal equipment and real property had not been conducted within the required two-year period. Cause: There was a lapse in internal controls surrounding monitoring the physical inventory of equipment and real property acquired with federal funds. Effect: The College did not timely conduct their physical inventory of equipment and real property acquired with federal funds within the two-year period. Repeat Finding: This is not a repeat finding. Recommendation: We recommend the College implement a policy to monitor the physical inventory of equipment and real property acquired with federal funds at least once during each two-year period. Views of responsible officials: Management agrees there was a lapse in controls surrounding monitoring the physical inventory of equipment and real property acquired with federal funds. New and revised controls will be implemented to ensure a physical inventory of federally acquired equipment and real property is conducted within the required two-year period. These controls include performing this physical inventory at least annually to ensure the two-year requirement is met.
FINDING 2022-001 ? Equipment and Real Property Management ? Significant Deficiency in Internal Controls and Instance of Non-Compliance "See Schedule of Findings and Questioned Costs for chart/table" Criteria: An institution must conduct a physical inventory of equipment and real property at least once every two years with results reconciled with the equipment records (2 CFR section 200.313(d)(2)). Condition/Context: In testing equipment and real property management, we requested from management support for their conduction of a physical inventory of equipment and real property acquired with federal funds. We noted management was unable to produce such records, as a physical inventory of federal equipment and real property had not been conducted within the required two-year period. Cause: There was a lapse in internal controls surrounding monitoring the physical inventory of equipment and real property acquired with federal funds. Effect: The College did not timely conduct their physical inventory of equipment and real property acquired with federal funds within the two-year period. Repeat Finding: This is not a repeat finding. Recommendation: We recommend the College implement a policy to monitor the physical inventory of equipment and real property acquired with federal funds at least once during each two-year period. Views of responsible officials: Management agrees there was a lapse in controls surrounding monitoring the physical inventory of equipment and real property acquired with federal funds. New and revised controls will be implemented to ensure a physical inventory of federally acquired equipment and real property is conducted within the required two-year period. These controls include performing this physical inventory at least annually to ensure the two-year requirement is met.
FINDING 2022-001 ? Equipment and Real Property Management ? Significant Deficiency in Internal Controls and Instance of Non-Compliance "See Schedule of Findings and Questioned Costs for chart/table" Criteria: An institution must conduct a physical inventory of equipment and real property at least once every two years with results reconciled with the equipment records (2 CFR section 200.313(d)(2)). Condition/Context: In testing equipment and real property management, we requested from management support for their conduction of a physical inventory of equipment and real property acquired with federal funds. We noted management was unable to produce such records, as a physical inventory of federal equipment and real property had not been conducted within the required two-year period. Cause: There was a lapse in internal controls surrounding monitoring the physical inventory of equipment and real property acquired with federal funds. Effect: The College did not timely conduct their physical inventory of equipment and real property acquired with federal funds within the two-year period. Repeat Finding: This is not a repeat finding. Recommendation: We recommend the College implement a policy to monitor the physical inventory of equipment and real property acquired with federal funds at least once during each two-year period. Views of responsible officials: Management agrees there was a lapse in controls surrounding monitoring the physical inventory of equipment and real property acquired with federal funds. New and revised controls will be implemented to ensure a physical inventory of federally acquired equipment and real property is conducted within the required two-year period. These controls include performing this physical inventory at least annually to ensure the two-year requirement is met.
FINDING 2022-001 ? Equipment and Real Property Management ? Significant Deficiency in Internal Controls and Instance of Non-Compliance "See Schedule of Findings and Questioned Costs for chart/table" Criteria: An institution must conduct a physical inventory of equipment and real property at least once every two years with results reconciled with the equipment records (2 CFR section 200.313(d)(2)). Condition/Context: In testing equipment and real property management, we requested from management support for their conduction of a physical inventory of equipment and real property acquired with federal funds. We noted management was unable to produce such records, as a physical inventory of federal equipment and real property had not been conducted within the required two-year period. Cause: There was a lapse in internal controls surrounding monitoring the physical inventory of equipment and real property acquired with federal funds. Effect: The College did not timely conduct their physical inventory of equipment and real property acquired with federal funds within the two-year period. Repeat Finding: This is not a repeat finding. Recommendation: We recommend the College implement a policy to monitor the physical inventory of equipment and real property acquired with federal funds at least once during each two-year period. Views of responsible officials: Management agrees there was a lapse in controls surrounding monitoring the physical inventory of equipment and real property acquired with federal funds. New and revised controls will be implemented to ensure a physical inventory of federally acquired equipment and real property is conducted within the required two-year period. These controls include performing this physical inventory at least annually to ensure the two-year requirement is met.
FINDING 2022-001 ? Equipment and Real Property Management ? Significant Deficiency in Internal Controls and Instance of Non-Compliance "See Schedule of Findings and Questioned Costs for chart/table" Criteria: An institution must conduct a physical inventory of equipment and real property at least once every two years with results reconciled with the equipment records (2 CFR section 200.313(d)(2)). Condition/Context: In testing equipment and real property management, we requested from management support for their conduction of a physical inventory of equipment and real property acquired with federal funds. We noted management was unable to produce such records, as a physical inventory of federal equipment and real property had not been conducted within the required two-year period. Cause: There was a lapse in internal controls surrounding monitoring the physical inventory of equipment and real property acquired with federal funds. Effect: The College did not timely conduct their physical inventory of equipment and real property acquired with federal funds within the two-year period. Repeat Finding: This is not a repeat finding. Recommendation: We recommend the College implement a policy to monitor the physical inventory of equipment and real property acquired with federal funds at least once during each two-year period. Views of responsible officials: Management agrees there was a lapse in controls surrounding monitoring the physical inventory of equipment and real property acquired with federal funds. New and revised controls will be implemented to ensure a physical inventory of federally acquired equipment and real property is conducted within the required two-year period. These controls include performing this physical inventory at least annually to ensure the two-year requirement is met.
FINDING 2022-001 ? Equipment and Real Property Management ? Significant Deficiency in Internal Controls and Instance of Non-Compliance "See Schedule of Findings and Questioned Costs for chart/table" Criteria: An institution must conduct a physical inventory of equipment and real property at least once every two years with results reconciled with the equipment records (2 CFR section 200.313(d)(2)). Condition/Context: In testing equipment and real property management, we requested from management support for their conduction of a physical inventory of equipment and real property acquired with federal funds. We noted management was unable to produce such records, as a physical inventory of federal equipment and real property had not been conducted within the required two-year period. Cause: There was a lapse in internal controls surrounding monitoring the physical inventory of equipment and real property acquired with federal funds. Effect: The College did not timely conduct their physical inventory of equipment and real property acquired with federal funds within the two-year period. Repeat Finding: This is not a repeat finding. Recommendation: We recommend the College implement a policy to monitor the physical inventory of equipment and real property acquired with federal funds at least once during each two-year period. Views of responsible officials: Management agrees there was a lapse in controls surrounding monitoring the physical inventory of equipment and real property acquired with federal funds. New and revised controls will be implemented to ensure a physical inventory of federally acquired equipment and real property is conducted within the required two-year period. These controls include performing this physical inventory at least annually to ensure the two-year requirement is met.
FINDING 2022-001 ? Equipment and Real Property Management ? Significant Deficiency in Internal Controls and Instance of Non-Compliance "See Schedule of Findings and Questioned Costs for chart/table" Criteria: An institution must conduct a physical inventory of equipment and real property at least once every two years with results reconciled with the equipment records (2 CFR section 200.313(d)(2)). Condition/Context: In testing equipment and real property management, we requested from management support for their conduction of a physical inventory of equipment and real property acquired with federal funds. We noted management was unable to produce such records, as a physical inventory of federal equipment and real property had not been conducted within the required two-year period. Cause: There was a lapse in internal controls surrounding monitoring the physical inventory of equipment and real property acquired with federal funds. Effect: The College did not timely conduct their physical inventory of equipment and real property acquired with federal funds within the two-year period. Repeat Finding: This is not a repeat finding. Recommendation: We recommend the College implement a policy to monitor the physical inventory of equipment and real property acquired with federal funds at least once during each two-year period. Views of responsible officials: Management agrees there was a lapse in controls surrounding monitoring the physical inventory of equipment and real property acquired with federal funds. New and revised controls will be implemented to ensure a physical inventory of federally acquired equipment and real property is conducted within the required two-year period. These controls include performing this physical inventory at least annually to ensure the two-year requirement is met.
FINDING 2022-001 ? Equipment and Real Property Management ? Significant Deficiency in Internal Controls and Instance of Non-Compliance "See Schedule of Findings and Questioned Costs for chart/table" Criteria: An institution must conduct a physical inventory of equipment and real property at least once every two years with results reconciled with the equipment records (2 CFR section 200.313(d)(2)). Condition/Context: In testing equipment and real property management, we requested from management support for their conduction of a physical inventory of equipment and real property acquired with federal funds. We noted management was unable to produce such records, as a physical inventory of federal equipment and real property had not been conducted within the required two-year period. Cause: There was a lapse in internal controls surrounding monitoring the physical inventory of equipment and real property acquired with federal funds. Effect: The College did not timely conduct their physical inventory of equipment and real property acquired with federal funds within the two-year period. Repeat Finding: This is not a repeat finding. Recommendation: We recommend the College implement a policy to monitor the physical inventory of equipment and real property acquired with federal funds at least once during each two-year period. Views of responsible officials: Management agrees there was a lapse in controls surrounding monitoring the physical inventory of equipment and real property acquired with federal funds. New and revised controls will be implemented to ensure a physical inventory of federally acquired equipment and real property is conducted within the required two-year period. These controls include performing this physical inventory at least annually to ensure the two-year requirement is met.
FINDING 2022-001 ? Equipment and Real Property Management ? Significant Deficiency in Internal Controls and Instance of Non-Compliance "See Schedule of Findings and Questioned Costs for chart/table" Criteria: An institution must conduct a physical inventory of equipment and real property at least once every two years with results reconciled with the equipment records (2 CFR section 200.313(d)(2)). Condition/Context: In testing equipment and real property management, we requested from management support for their conduction of a physical inventory of equipment and real property acquired with federal funds. We noted management was unable to produce such records, as a physical inventory of federal equipment and real property had not been conducted within the required two-year period. Cause: There was a lapse in internal controls surrounding monitoring the physical inventory of equipment and real property acquired with federal funds. Effect: The College did not timely conduct their physical inventory of equipment and real property acquired with federal funds within the two-year period. Repeat Finding: This is not a repeat finding. Recommendation: We recommend the College implement a policy to monitor the physical inventory of equipment and real property acquired with federal funds at least once during each two-year period. Views of responsible officials: Management agrees there was a lapse in controls surrounding monitoring the physical inventory of equipment and real property acquired with federal funds. New and revised controls will be implemented to ensure a physical inventory of federally acquired equipment and real property is conducted within the required two-year period. These controls include performing this physical inventory at least annually to ensure the two-year requirement is met.
FINDING 2022-001 ? Equipment and Real Property Management ? Significant Deficiency in Internal Controls and Instance of Non-Compliance "See Schedule of Findings and Questioned Costs for chart/table" Criteria: An institution must conduct a physical inventory of equipment and real property at least once every two years with results reconciled with the equipment records (2 CFR section 200.313(d)(2)). Condition/Context: In testing equipment and real property management, we requested from management support for their conduction of a physical inventory of equipment and real property acquired with federal funds. We noted management was unable to produce such records, as a physical inventory of federal equipment and real property had not been conducted within the required two-year period. Cause: There was a lapse in internal controls surrounding monitoring the physical inventory of equipment and real property acquired with federal funds. Effect: The College did not timely conduct their physical inventory of equipment and real property acquired with federal funds within the two-year period. Repeat Finding: This is not a repeat finding. Recommendation: We recommend the College implement a policy to monitor the physical inventory of equipment and real property acquired with federal funds at least once during each two-year period. Views of responsible officials: Management agrees there was a lapse in controls surrounding monitoring the physical inventory of equipment and real property acquired with federal funds. New and revised controls will be implemented to ensure a physical inventory of federally acquired equipment and real property is conducted within the required two-year period. These controls include performing this physical inventory at least annually to ensure the two-year requirement is met.
FINDING 2022-001 ? Equipment and Real Property Management ? Significant Deficiency in Internal Controls and Instance of Non-Compliance "See Schedule of Findings and Questioned Costs for chart/table" Criteria: An institution must conduct a physical inventory of equipment and real property at least once every two years with results reconciled with the equipment records (2 CFR section 200.313(d)(2)). Condition/Context: In testing equipment and real property management, we requested from management support for their conduction of a physical inventory of equipment and real property acquired with federal funds. We noted management was unable to produce such records, as a physical inventory of federal equipment and real property had not been conducted within the required two-year period. Cause: There was a lapse in internal controls surrounding monitoring the physical inventory of equipment and real property acquired with federal funds. Effect: The College did not timely conduct their physical inventory of equipment and real property acquired with federal funds within the two-year period. Repeat Finding: This is not a repeat finding. Recommendation: We recommend the College implement a policy to monitor the physical inventory of equipment and real property acquired with federal funds at least once during each two-year period. Views of responsible officials: Management agrees there was a lapse in controls surrounding monitoring the physical inventory of equipment and real property acquired with federal funds. New and revised controls will be implemented to ensure a physical inventory of federally acquired equipment and real property is conducted within the required two-year period. These controls include performing this physical inventory at least annually to ensure the two-year requirement is met.
FINDING 2022-001 ? Equipment and Real Property Management ? Significant Deficiency in Internal Controls and Instance of Non-Compliance "See Schedule of Findings and Questioned Costs for chart/table" Criteria: An institution must conduct a physical inventory of equipment and real property at least once every two years with results reconciled with the equipment records (2 CFR section 200.313(d)(2)). Condition/Context: In testing equipment and real property management, we requested from management support for their conduction of a physical inventory of equipment and real property acquired with federal funds. We noted management was unable to produce such records, as a physical inventory of federal equipment and real property had not been conducted within the required two-year period. Cause: There was a lapse in internal controls surrounding monitoring the physical inventory of equipment and real property acquired with federal funds. Effect: The College did not timely conduct their physical inventory of equipment and real property acquired with federal funds within the two-year period. Repeat Finding: This is not a repeat finding. Recommendation: We recommend the College implement a policy to monitor the physical inventory of equipment and real property acquired with federal funds at least once during each two-year period. Views of responsible officials: Management agrees there was a lapse in controls surrounding monitoring the physical inventory of equipment and real property acquired with federal funds. New and revised controls will be implemented to ensure a physical inventory of federally acquired equipment and real property is conducted within the required two-year period. These controls include performing this physical inventory at least annually to ensure the two-year requirement is met.
FINDING 2022-001 ? Equipment and Real Property Management ? Significant Deficiency in Internal Controls and Instance of Non-Compliance "See Schedule of Findings and Questioned Costs for chart/table" Criteria: An institution must conduct a physical inventory of equipment and real property at least once every two years with results reconciled with the equipment records (2 CFR section 200.313(d)(2)). Condition/Context: In testing equipment and real property management, we requested from management support for their conduction of a physical inventory of equipment and real property acquired with federal funds. We noted management was unable to produce such records, as a physical inventory of federal equipment and real property had not been conducted within the required two-year period. Cause: There was a lapse in internal controls surrounding monitoring the physical inventory of equipment and real property acquired with federal funds. Effect: The College did not timely conduct their physical inventory of equipment and real property acquired with federal funds within the two-year period. Repeat Finding: This is not a repeat finding. Recommendation: We recommend the College implement a policy to monitor the physical inventory of equipment and real property acquired with federal funds at least once during each two-year period. Views of responsible officials: Management agrees there was a lapse in controls surrounding monitoring the physical inventory of equipment and real property acquired with federal funds. New and revised controls will be implemented to ensure a physical inventory of federally acquired equipment and real property is conducted within the required two-year period. These controls include performing this physical inventory at least annually to ensure the two-year requirement is met.
FINDING 2022-001 ? Equipment and Real Property Management ? Significant Deficiency in Internal Controls and Instance of Non-Compliance "See Schedule of Findings and Questioned Costs for chart/table" Criteria: An institution must conduct a physical inventory of equipment and real property at least once every two years with results reconciled with the equipment records (2 CFR section 200.313(d)(2)). Condition/Context: In testing equipment and real property management, we requested from management support for their conduction of a physical inventory of equipment and real property acquired with federal funds. We noted management was unable to produce such records, as a physical inventory of federal equipment and real property had not been conducted within the required two-year period. Cause: There was a lapse in internal controls surrounding monitoring the physical inventory of equipment and real property acquired with federal funds. Effect: The College did not timely conduct their physical inventory of equipment and real property acquired with federal funds within the two-year period. Repeat Finding: This is not a repeat finding. Recommendation: We recommend the College implement a policy to monitor the physical inventory of equipment and real property acquired with federal funds at least once during each two-year period. Views of responsible officials: Management agrees there was a lapse in controls surrounding monitoring the physical inventory of equipment and real property acquired with federal funds. New and revised controls will be implemented to ensure a physical inventory of federally acquired equipment and real property is conducted within the required two-year period. These controls include performing this physical inventory at least annually to ensure the two-year requirement is met.
FINDING 2022-001 ? Equipment and Real Property Management ? Significant Deficiency in Internal Controls and Instance of Non-Compliance "See Schedule of Findings and Questioned Costs for chart/table" Criteria: An institution must conduct a physical inventory of equipment and real property at least once every two years with results reconciled with the equipment records (2 CFR section 200.313(d)(2)). Condition/Context: In testing equipment and real property management, we requested from management support for their conduction of a physical inventory of equipment and real property acquired with federal funds. We noted management was unable to produce such records, as a physical inventory of federal equipment and real property had not been conducted within the required two-year period. Cause: There was a lapse in internal controls surrounding monitoring the physical inventory of equipment and real property acquired with federal funds. Effect: The College did not timely conduct their physical inventory of equipment and real property acquired with federal funds within the two-year period. Repeat Finding: This is not a repeat finding. Recommendation: We recommend the College implement a policy to monitor the physical inventory of equipment and real property acquired with federal funds at least once during each two-year period. Views of responsible officials: Management agrees there was a lapse in controls surrounding monitoring the physical inventory of equipment and real property acquired with federal funds. New and revised controls will be implemented to ensure a physical inventory of federally acquired equipment and real property is conducted within the required two-year period. These controls include performing this physical inventory at least annually to ensure the two-year requirement is met.
2022-003: Equipment and Real Property Management - Material Weakness over Internal Controls over Compliance Federal Program Title and Year: Emergency Solutions Grant Program, 2021 ALN: 14.231 Federal Awarding Agency: HUD Pass-Through Entity: New Mexico Mortgage Finance Authority Pass-Through Identifying Number: 21-02-SES-EHA-001 Criteria: Per Title 2 US Code of Federal Regulations Part 200.303a, a non-federal entity must establish and maintain effective internal control over the Federal award that provides reasonable assurance that the non-Federal entity is managing the Federal award in compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. These internal controls should be in compliance with guidance in ?Standards for Internal Control in the Federal Government? issued by the Comptroller General of the United States or the ?Internal Control Integrated Framework?, issued by the Committee of Sponsoring Organizations of the Treadway Commission (COSO). Per 2 CFR 200.313(d)(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property. Per 2 CFR 200.313(d)(2), a physical inventory of program property must be taken and the results reconciled with the property records at least once every 2 years. Condition: The Organization was not able to provide an equipment listing tracking items purchased with federal funding nor did the Organization conduct a physical inventory. Cause: The Organization does not have policies and procedures to ensure that equipment purchases with federal funds is maintained and tracked and that the Organization is performing a physical inventory at a minimum of every two years. Effect: The Organization could dispose of or lose federally funded equipment without following federal guidelines. Questioned Costs: None noted. Auditors? Recommendation: We recommend the Organization enhance the design of its control activities and policies and procedures should be developed to ensure physical inventories are taken at least once every two years and that they create a tool to assist in tracking and maintaining equipment purchased with federal funds.
2022-003: Equipment and Real Property Management - Material Weakness over Internal Controls over Compliance Federal Program Title and Year: Emergency Solutions Grant Program, 2021 ALN: 14.231 Federal Awarding Agency: HUD Pass-Through Entity: New Mexico Mortgage Finance Authority Pass-Through Identifying Number: 21-02-SES-EHA-001 Criteria: Per Title 2 US Code of Federal Regulations Part 200.303a, a non-federal entity must establish and maintain effective internal control over the Federal award that provides reasonable assurance that the non-Federal entity is managing the Federal award in compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. These internal controls should be in compliance with guidance in ?Standards for Internal Control in the Federal Government? issued by the Comptroller General of the United States or the ?Internal Control Integrated Framework?, issued by the Committee of Sponsoring Organizations of the Treadway Commission (COSO). Per 2 CFR 200.313(d)(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property. Per 2 CFR 200.313(d)(2), a physical inventory of program property must be taken and the results reconciled with the property records at least once every 2 years. Condition: The Organization was not able to provide an equipment listing tracking items purchased with federal funding nor did the Organization conduct a physical inventory. Cause: The Organization does not have policies and procedures to ensure that equipment purchases with federal funds is maintained and tracked and that the Organization is performing a physical inventory at a minimum of every two years. Effect: The Organization could dispose of or lose federally funded equipment without following federal guidelines. Questioned Costs: None noted. Auditors? Recommendation: We recommend the Organization enhance the design of its control activities and policies and procedures should be developed to ensure physical inventories are taken at least once every two years and that they create a tool to assist in tracking and maintaining equipment purchased with federal funds.