2022-004. Finding: Insufficient Controls over Review and Approval of Cash Drawdowns Federal Agency: Various Assistance Listing Number: Various Program Expenditures: $16,320,119 Program Name: Research and Development Cluster Award Number(s): Various Questioned Costs: None Southern Illinois University (University) Carbondale campus did not have procedures in place to consistently review cash drawdowns for the Research and Development Cluster. During our testing of the University?s Research and Development Cluster cash drawdowns, we noted 18 out of 40 (45%) drawdowns totaling $1,090,049 had no evidence the drawdown had been reviewed. The sample was not a statistically valid sample. Uniform Guidance (2 CFR 200.303(a)) requires nonfederal entities receiving federal awards establish and maintain effective internal control to reasonably ensure compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. Effective internal controls should include review of drawdowns and appropriate supporting documentation should be retained. The Fiscal Control and Internal Auditing Act (30 ILCS 10/3001) requires the establishment and maintenance of a system, or systems, of internal fiscal and administrative controls to safeguard funds against waste, loss, unauthorized use, and misappropriation. University officials indicated there was no formal process in place in place to review and approve drawdowns due to believing the informal process was adequate. The failure to review drawdown requests increases the likelihood of noncompliance with laws and regulations. (Finding Code No. 2022-004) RECOMMENDATION We recommend the University establish processes and procedures to ensure all cash drawdowns are reviewed, approved, and documentation of the review and approval is maintained. UNIVERSITY RESPONSE We agree and have implemented corrective actions. We did not have a consistent procedure in place during the audit period. We have addressed the weakness by establishing segregation of duties in the performance of the drawdown procedure. Also, we have implemented measures to ensure approvals are now documented appropriately prior to processing drawdowns.
2022-004. Finding: Insufficient Controls over Review and Approval of Cash Drawdowns Federal Agency: Various Assistance Listing Number: Various Program Expenditures: $16,320,119 Program Name: Research and Development Cluster Award Number(s): Various Questioned Costs: None Southern Illinois University (University) Carbondale campus did not have procedures in place to consistently review cash drawdowns for the Research and Development Cluster. During our testing of the University?s Research and Development Cluster cash drawdowns, we noted 18 out of 40 (45%) drawdowns totaling $1,090,049 had no evidence the drawdown had been reviewed. The sample was not a statistically valid sample. Uniform Guidance (2 CFR 200.303(a)) requires nonfederal entities receiving federal awards establish and maintain effective internal control to reasonably ensure compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. Effective internal controls should include review of drawdowns and appropriate supporting documentation should be retained. The Fiscal Control and Internal Auditing Act (30 ILCS 10/3001) requires the establishment and maintenance of a system, or systems, of internal fiscal and administrative controls to safeguard funds against waste, loss, unauthorized use, and misappropriation. University officials indicated there was no formal process in place in place to review and approve drawdowns due to believing the informal process was adequate. The failure to review drawdown requests increases the likelihood of noncompliance with laws and regulations. (Finding Code No. 2022-004) RECOMMENDATION We recommend the University establish processes and procedures to ensure all cash drawdowns are reviewed, approved, and documentation of the review and approval is maintained. UNIVERSITY RESPONSE We agree and have implemented corrective actions. We did not have a consistent procedure in place during the audit period. We have addressed the weakness by establishing segregation of duties in the performance of the drawdown procedure. Also, we have implemented measures to ensure approvals are now documented appropriately prior to processing drawdowns.
2022-004. Finding: Insufficient Controls over Review and Approval of Cash Drawdowns Federal Agency: Various Assistance Listing Number: Various Program Expenditures: $16,320,119 Program Name: Research and Development Cluster Award Number(s): Various Questioned Costs: None Southern Illinois University (University) Carbondale campus did not have procedures in place to consistently review cash drawdowns for the Research and Development Cluster. During our testing of the University?s Research and Development Cluster cash drawdowns, we noted 18 out of 40 (45%) drawdowns totaling $1,090,049 had no evidence the drawdown had been reviewed. The sample was not a statistically valid sample. Uniform Guidance (2 CFR 200.303(a)) requires nonfederal entities receiving federal awards establish and maintain effective internal control to reasonably ensure compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. Effective internal controls should include review of drawdowns and appropriate supporting documentation should be retained. The Fiscal Control and Internal Auditing Act (30 ILCS 10/3001) requires the establishment and maintenance of a system, or systems, of internal fiscal and administrative controls to safeguard funds against waste, loss, unauthorized use, and misappropriation. University officials indicated there was no formal process in place in place to review and approve drawdowns due to believing the informal process was adequate. The failure to review drawdown requests increases the likelihood of noncompliance with laws and regulations. (Finding Code No. 2022-004) RECOMMENDATION We recommend the University establish processes and procedures to ensure all cash drawdowns are reviewed, approved, and documentation of the review and approval is maintained. UNIVERSITY RESPONSE We agree and have implemented corrective actions. We did not have a consistent procedure in place during the audit period. We have addressed the weakness by establishing segregation of duties in the performance of the drawdown procedure. Also, we have implemented measures to ensure approvals are now documented appropriately prior to processing drawdowns.
2022-004. Finding: Insufficient Controls over Review and Approval of Cash Drawdowns Federal Agency: Various Assistance Listing Number: Various Program Expenditures: $16,320,119 Program Name: Research and Development Cluster Award Number(s): Various Questioned Costs: None Southern Illinois University (University) Carbondale campus did not have procedures in place to consistently review cash drawdowns for the Research and Development Cluster. During our testing of the University?s Research and Development Cluster cash drawdowns, we noted 18 out of 40 (45%) drawdowns totaling $1,090,049 had no evidence the drawdown had been reviewed. The sample was not a statistically valid sample. Uniform Guidance (2 CFR 200.303(a)) requires nonfederal entities receiving federal awards establish and maintain effective internal control to reasonably ensure compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. Effective internal controls should include review of drawdowns and appropriate supporting documentation should be retained. The Fiscal Control and Internal Auditing Act (30 ILCS 10/3001) requires the establishment and maintenance of a system, or systems, of internal fiscal and administrative controls to safeguard funds against waste, loss, unauthorized use, and misappropriation. University officials indicated there was no formal process in place in place to review and approve drawdowns due to believing the informal process was adequate. The failure to review drawdown requests increases the likelihood of noncompliance with laws and regulations. (Finding Code No. 2022-004) RECOMMENDATION We recommend the University establish processes and procedures to ensure all cash drawdowns are reviewed, approved, and documentation of the review and approval is maintained. UNIVERSITY RESPONSE We agree and have implemented corrective actions. We did not have a consistent procedure in place during the audit period. We have addressed the weakness by establishing segregation of duties in the performance of the drawdown procedure. Also, we have implemented measures to ensure approvals are now documented appropriately prior to processing drawdowns.
2022-004. Finding: Insufficient Controls over Review and Approval of Cash Drawdowns Federal Agency: Various Assistance Listing Number: Various Program Expenditures: $16,320,119 Program Name: Research and Development Cluster Award Number(s): Various Questioned Costs: None Southern Illinois University (University) Carbondale campus did not have procedures in place to consistently review cash drawdowns for the Research and Development Cluster. During our testing of the University?s Research and Development Cluster cash drawdowns, we noted 18 out of 40 (45%) drawdowns totaling $1,090,049 had no evidence the drawdown had been reviewed. The sample was not a statistically valid sample. Uniform Guidance (2 CFR 200.303(a)) requires nonfederal entities receiving federal awards establish and maintain effective internal control to reasonably ensure compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. Effective internal controls should include review of drawdowns and appropriate supporting documentation should be retained. The Fiscal Control and Internal Auditing Act (30 ILCS 10/3001) requires the establishment and maintenance of a system, or systems, of internal fiscal and administrative controls to safeguard funds against waste, loss, unauthorized use, and misappropriation. University officials indicated there was no formal process in place in place to review and approve drawdowns due to believing the informal process was adequate. The failure to review drawdown requests increases the likelihood of noncompliance with laws and regulations. (Finding Code No. 2022-004) RECOMMENDATION We recommend the University establish processes and procedures to ensure all cash drawdowns are reviewed, approved, and documentation of the review and approval is maintained. UNIVERSITY RESPONSE We agree and have implemented corrective actions. We did not have a consistent procedure in place during the audit period. We have addressed the weakness by establishing segregation of duties in the performance of the drawdown procedure. Also, we have implemented measures to ensure approvals are now documented appropriately prior to processing drawdowns.
2022-004. Finding: Insufficient Controls over Review and Approval of Cash Drawdowns Federal Agency: Various Assistance Listing Number: Various Program Expenditures: $16,320,119 Program Name: Research and Development Cluster Award Number(s): Various Questioned Costs: None Southern Illinois University (University) Carbondale campus did not have procedures in place to consistently review cash drawdowns for the Research and Development Cluster. During our testing of the University?s Research and Development Cluster cash drawdowns, we noted 18 out of 40 (45%) drawdowns totaling $1,090,049 had no evidence the drawdown had been reviewed. The sample was not a statistically valid sample. Uniform Guidance (2 CFR 200.303(a)) requires nonfederal entities receiving federal awards establish and maintain effective internal control to reasonably ensure compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. Effective internal controls should include review of drawdowns and appropriate supporting documentation should be retained. The Fiscal Control and Internal Auditing Act (30 ILCS 10/3001) requires the establishment and maintenance of a system, or systems, of internal fiscal and administrative controls to safeguard funds against waste, loss, unauthorized use, and misappropriation. University officials indicated there was no formal process in place in place to review and approve drawdowns due to believing the informal process was adequate. The failure to review drawdown requests increases the likelihood of noncompliance with laws and regulations. (Finding Code No. 2022-004) RECOMMENDATION We recommend the University establish processes and procedures to ensure all cash drawdowns are reviewed, approved, and documentation of the review and approval is maintained. UNIVERSITY RESPONSE We agree and have implemented corrective actions. We did not have a consistent procedure in place during the audit period. We have addressed the weakness by establishing segregation of duties in the performance of the drawdown procedure. Also, we have implemented measures to ensure approvals are now documented appropriately prior to processing drawdowns.
Criteria The 2 CFR section 200.303 requires that non-federal entities receiving federal awards establish and maintain internal control over the federal awards that provides reasonable assurance that the non-federal entity is managing the federal awards in compliance with federal statutes, regulations, and the terms and conditions of the federal awards. Condition The Town of Yoder, Wyoming did not have procedures to identify miscodings, inappropriate cost transfers, budget overages, segregation of duties concerns, and unauthorized payments. The Town of Yoder, Wyoming did not have procedures to review invoices, cost allocations, efforts of personnel, fringe benefits and indirect charges for allowability, adherence to cost principles, accuracy, and completeness. There was no evidence the reimbursement requests were reviewed and approved prior to submission. Cause The Town of Yoder, Wyoming does not have an internal control system designed to review account coding for expenditures and review and approval of reimbursement requests to the awarding agency. Effect or Potential Effect There is an increased risk of unallowable costs being charged to grants. Questioned Costs This finding does not result in questioned costs. Context This was identified through inquiry of management and review of all the invoices and supporting documentations. Recommendation We recommend the Town of Yoder, Wyoming implement a review process to ensure all expenditures are eligible expenditures and review, approval, and monitoring of reimbursement requests to awarding agency.
2022-004. Finding: Insufficient Controls over Review and Approval of Cash Drawdowns Federal Agency: Various Assistance Listing Number: Various Program Expenditures: $16,320,119 Program Name: Research and Development Cluster Award Number(s): Various Questioned Costs: None Southern Illinois University (University) Carbondale campus did not have procedures in place to consistently review cash drawdowns for the Research and Development Cluster. During our testing of the University?s Research and Development Cluster cash drawdowns, we noted 18 out of 40 (45%) drawdowns totaling $1,090,049 had no evidence the drawdown had been reviewed. The sample was not a statistically valid sample. Uniform Guidance (2 CFR 200.303(a)) requires nonfederal entities receiving federal awards establish and maintain effective internal control to reasonably ensure compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. Effective internal controls should include review of drawdowns and appropriate supporting documentation should be retained. The Fiscal Control and Internal Auditing Act (30 ILCS 10/3001) requires the establishment and maintenance of a system, or systems, of internal fiscal and administrative controls to safeguard funds against waste, loss, unauthorized use, and misappropriation. University officials indicated there was no formal process in place in place to review and approve drawdowns due to believing the informal process was adequate. The failure to review drawdown requests increases the likelihood of noncompliance with laws and regulations. (Finding Code No. 2022-004) RECOMMENDATION We recommend the University establish processes and procedures to ensure all cash drawdowns are reviewed, approved, and documentation of the review and approval is maintained. UNIVERSITY RESPONSE We agree and have implemented corrective actions. We did not have a consistent procedure in place during the audit period. We have addressed the weakness by establishing segregation of duties in the performance of the drawdown procedure. Also, we have implemented measures to ensure approvals are now documented appropriately prior to processing drawdowns.
2022-004. Finding: Insufficient Controls over Review and Approval of Cash Drawdowns Federal Agency: Various Assistance Listing Number: Various Program Expenditures: $16,320,119 Program Name: Research and Development Cluster Award Number(s): Various Questioned Costs: None Southern Illinois University (University) Carbondale campus did not have procedures in place to consistently review cash drawdowns for the Research and Development Cluster. During our testing of the University?s Research and Development Cluster cash drawdowns, we noted 18 out of 40 (45%) drawdowns totaling $1,090,049 had no evidence the drawdown had been reviewed. The sample was not a statistically valid sample. Uniform Guidance (2 CFR 200.303(a)) requires nonfederal entities receiving federal awards establish and maintain effective internal control to reasonably ensure compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. Effective internal controls should include review of drawdowns and appropriate supporting documentation should be retained. The Fiscal Control and Internal Auditing Act (30 ILCS 10/3001) requires the establishment and maintenance of a system, or systems, of internal fiscal and administrative controls to safeguard funds against waste, loss, unauthorized use, and misappropriation. University officials indicated there was no formal process in place in place to review and approve drawdowns due to believing the informal process was adequate. The failure to review drawdown requests increases the likelihood of noncompliance with laws and regulations. (Finding Code No. 2022-004) RECOMMENDATION We recommend the University establish processes and procedures to ensure all cash drawdowns are reviewed, approved, and documentation of the review and approval is maintained. UNIVERSITY RESPONSE We agree and have implemented corrective actions. We did not have a consistent procedure in place during the audit period. We have addressed the weakness by establishing segregation of duties in the performance of the drawdown procedure. Also, we have implemented measures to ensure approvals are now documented appropriately prior to processing drawdowns.
2022-004. Finding: Insufficient Controls over Review and Approval of Cash Drawdowns Federal Agency: Various Assistance Listing Number: Various Program Expenditures: $16,320,119 Program Name: Research and Development Cluster Award Number(s): Various Questioned Costs: None Southern Illinois University (University) Carbondale campus did not have procedures in place to consistently review cash drawdowns for the Research and Development Cluster. During our testing of the University?s Research and Development Cluster cash drawdowns, we noted 18 out of 40 (45%) drawdowns totaling $1,090,049 had no evidence the drawdown had been reviewed. The sample was not a statistically valid sample. Uniform Guidance (2 CFR 200.303(a)) requires nonfederal entities receiving federal awards establish and maintain effective internal control to reasonably ensure compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. Effective internal controls should include review of drawdowns and appropriate supporting documentation should be retained. The Fiscal Control and Internal Auditing Act (30 ILCS 10/3001) requires the establishment and maintenance of a system, or systems, of internal fiscal and administrative controls to safeguard funds against waste, loss, unauthorized use, and misappropriation. University officials indicated there was no formal process in place in place to review and approve drawdowns due to believing the informal process was adequate. The failure to review drawdown requests increases the likelihood of noncompliance with laws and regulations. (Finding Code No. 2022-004) RECOMMENDATION We recommend the University establish processes and procedures to ensure all cash drawdowns are reviewed, approved, and documentation of the review and approval is maintained. UNIVERSITY RESPONSE We agree and have implemented corrective actions. We did not have a consistent procedure in place during the audit period. We have addressed the weakness by establishing segregation of duties in the performance of the drawdown procedure. Also, we have implemented measures to ensure approvals are now documented appropriately prior to processing drawdowns.
2022-004. Finding: Insufficient Controls over Review and Approval of Cash Drawdowns Federal Agency: Various Assistance Listing Number: Various Program Expenditures: $16,320,119 Program Name: Research and Development Cluster Award Number(s): Various Questioned Costs: None Southern Illinois University (University) Carbondale campus did not have procedures in place to consistently review cash drawdowns for the Research and Development Cluster. During our testing of the University?s Research and Development Cluster cash drawdowns, we noted 18 out of 40 (45%) drawdowns totaling $1,090,049 had no evidence the drawdown had been reviewed. The sample was not a statistically valid sample. Uniform Guidance (2 CFR 200.303(a)) requires nonfederal entities receiving federal awards establish and maintain effective internal control to reasonably ensure compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. Effective internal controls should include review of drawdowns and appropriate supporting documentation should be retained. The Fiscal Control and Internal Auditing Act (30 ILCS 10/3001) requires the establishment and maintenance of a system, or systems, of internal fiscal and administrative controls to safeguard funds against waste, loss, unauthorized use, and misappropriation. University officials indicated there was no formal process in place in place to review and approve drawdowns due to believing the informal process was adequate. The failure to review drawdown requests increases the likelihood of noncompliance with laws and regulations. (Finding Code No. 2022-004) RECOMMENDATION We recommend the University establish processes and procedures to ensure all cash drawdowns are reviewed, approved, and documentation of the review and approval is maintained. UNIVERSITY RESPONSE We agree and have implemented corrective actions. We did not have a consistent procedure in place during the audit period. We have addressed the weakness by establishing segregation of duties in the performance of the drawdown procedure. Also, we have implemented measures to ensure approvals are now documented appropriately prior to processing drawdowns.
2022-004. Finding: Insufficient Controls over Review and Approval of Cash Drawdowns Federal Agency: Various Assistance Listing Number: Various Program Expenditures: $16,320,119 Program Name: Research and Development Cluster Award Number(s): Various Questioned Costs: None Southern Illinois University (University) Carbondale campus did not have procedures in place to consistently review cash drawdowns for the Research and Development Cluster. During our testing of the University?s Research and Development Cluster cash drawdowns, we noted 18 out of 40 (45%) drawdowns totaling $1,090,049 had no evidence the drawdown had been reviewed. The sample was not a statistically valid sample. Uniform Guidance (2 CFR 200.303(a)) requires nonfederal entities receiving federal awards establish and maintain effective internal control to reasonably ensure compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. Effective internal controls should include review of drawdowns and appropriate supporting documentation should be retained. The Fiscal Control and Internal Auditing Act (30 ILCS 10/3001) requires the establishment and maintenance of a system, or systems, of internal fiscal and administrative controls to safeguard funds against waste, loss, unauthorized use, and misappropriation. University officials indicated there was no formal process in place in place to review and approve drawdowns due to believing the informal process was adequate. The failure to review drawdown requests increases the likelihood of noncompliance with laws and regulations. (Finding Code No. 2022-004) RECOMMENDATION We recommend the University establish processes and procedures to ensure all cash drawdowns are reviewed, approved, and documentation of the review and approval is maintained. UNIVERSITY RESPONSE We agree and have implemented corrective actions. We did not have a consistent procedure in place during the audit period. We have addressed the weakness by establishing segregation of duties in the performance of the drawdown procedure. Also, we have implemented measures to ensure approvals are now documented appropriately prior to processing drawdowns.
2022-004. Finding: Insufficient Controls over Review and Approval of Cash Drawdowns Federal Agency: Various Assistance Listing Number: Various Program Expenditures: $16,320,119 Program Name: Research and Development Cluster Award Number(s): Various Questioned Costs: None Southern Illinois University (University) Carbondale campus did not have procedures in place to consistently review cash drawdowns for the Research and Development Cluster. During our testing of the University?s Research and Development Cluster cash drawdowns, we noted 18 out of 40 (45%) drawdowns totaling $1,090,049 had no evidence the drawdown had been reviewed. The sample was not a statistically valid sample. Uniform Guidance (2 CFR 200.303(a)) requires nonfederal entities receiving federal awards establish and maintain effective internal control to reasonably ensure compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. Effective internal controls should include review of drawdowns and appropriate supporting documentation should be retained. The Fiscal Control and Internal Auditing Act (30 ILCS 10/3001) requires the establishment and maintenance of a system, or systems, of internal fiscal and administrative controls to safeguard funds against waste, loss, unauthorized use, and misappropriation. University officials indicated there was no formal process in place in place to review and approve drawdowns due to believing the informal process was adequate. The failure to review drawdown requests increases the likelihood of noncompliance with laws and regulations. (Finding Code No. 2022-004) RECOMMENDATION We recommend the University establish processes and procedures to ensure all cash drawdowns are reviewed, approved, and documentation of the review and approval is maintained. UNIVERSITY RESPONSE We agree and have implemented corrective actions. We did not have a consistent procedure in place during the audit period. We have addressed the weakness by establishing segregation of duties in the performance of the drawdown procedure. Also, we have implemented measures to ensure approvals are now documented appropriately prior to processing drawdowns.
2022-004. Finding: Insufficient Controls over Review and Approval of Cash Drawdowns Federal Agency: Various Assistance Listing Number: Various Program Expenditures: $16,320,119 Program Name: Research and Development Cluster Award Number(s): Various Questioned Costs: None Southern Illinois University (University) Carbondale campus did not have procedures in place to consistently review cash drawdowns for the Research and Development Cluster. During our testing of the University?s Research and Development Cluster cash drawdowns, we noted 18 out of 40 (45%) drawdowns totaling $1,090,049 had no evidence the drawdown had been reviewed. The sample was not a statistically valid sample. Uniform Guidance (2 CFR 200.303(a)) requires nonfederal entities receiving federal awards establish and maintain effective internal control to reasonably ensure compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. Effective internal controls should include review of drawdowns and appropriate supporting documentation should be retained. The Fiscal Control and Internal Auditing Act (30 ILCS 10/3001) requires the establishment and maintenance of a system, or systems, of internal fiscal and administrative controls to safeguard funds against waste, loss, unauthorized use, and misappropriation. University officials indicated there was no formal process in place in place to review and approve drawdowns due to believing the informal process was adequate. The failure to review drawdown requests increases the likelihood of noncompliance with laws and regulations. (Finding Code No. 2022-004) RECOMMENDATION We recommend the University establish processes and procedures to ensure all cash drawdowns are reviewed, approved, and documentation of the review and approval is maintained. UNIVERSITY RESPONSE We agree and have implemented corrective actions. We did not have a consistent procedure in place during the audit period. We have addressed the weakness by establishing segregation of duties in the performance of the drawdown procedure. Also, we have implemented measures to ensure approvals are now documented appropriately prior to processing drawdowns.
2022-004. Finding: Insufficient Controls over Review and Approval of Cash Drawdowns Federal Agency: Various Assistance Listing Number: Various Program Expenditures: $16,320,119 Program Name: Research and Development Cluster Award Number(s): Various Questioned Costs: None Southern Illinois University (University) Carbondale campus did not have procedures in place to consistently review cash drawdowns for the Research and Development Cluster. During our testing of the University?s Research and Development Cluster cash drawdowns, we noted 18 out of 40 (45%) drawdowns totaling $1,090,049 had no evidence the drawdown had been reviewed. The sample was not a statistically valid sample. Uniform Guidance (2 CFR 200.303(a)) requires nonfederal entities receiving federal awards establish and maintain effective internal control to reasonably ensure compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. Effective internal controls should include review of drawdowns and appropriate supporting documentation should be retained. The Fiscal Control and Internal Auditing Act (30 ILCS 10/3001) requires the establishment and maintenance of a system, or systems, of internal fiscal and administrative controls to safeguard funds against waste, loss, unauthorized use, and misappropriation. University officials indicated there was no formal process in place in place to review and approve drawdowns due to believing the informal process was adequate. The failure to review drawdown requests increases the likelihood of noncompliance with laws and regulations. (Finding Code No. 2022-004) RECOMMENDATION We recommend the University establish processes and procedures to ensure all cash drawdowns are reviewed, approved, and documentation of the review and approval is maintained. UNIVERSITY RESPONSE We agree and have implemented corrective actions. We did not have a consistent procedure in place during the audit period. We have addressed the weakness by establishing segregation of duties in the performance of the drawdown procedure. Also, we have implemented measures to ensure approvals are now documented appropriately prior to processing drawdowns.
2022-004. Finding: Insufficient Controls over Review and Approval of Cash Drawdowns Federal Agency: Various Assistance Listing Number: Various Program Expenditures: $16,320,119 Program Name: Research and Development Cluster Award Number(s): Various Questioned Costs: None Southern Illinois University (University) Carbondale campus did not have procedures in place to consistently review cash drawdowns for the Research and Development Cluster. During our testing of the University?s Research and Development Cluster cash drawdowns, we noted 18 out of 40 (45%) drawdowns totaling $1,090,049 had no evidence the drawdown had been reviewed. The sample was not a statistically valid sample. Uniform Guidance (2 CFR 200.303(a)) requires nonfederal entities receiving federal awards establish and maintain effective internal control to reasonably ensure compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. Effective internal controls should include review of drawdowns and appropriate supporting documentation should be retained. The Fiscal Control and Internal Auditing Act (30 ILCS 10/3001) requires the establishment and maintenance of a system, or systems, of internal fiscal and administrative controls to safeguard funds against waste, loss, unauthorized use, and misappropriation. University officials indicated there was no formal process in place in place to review and approve drawdowns due to believing the informal process was adequate. The failure to review drawdown requests increases the likelihood of noncompliance with laws and regulations. (Finding Code No. 2022-004) RECOMMENDATION We recommend the University establish processes and procedures to ensure all cash drawdowns are reviewed, approved, and documentation of the review and approval is maintained. UNIVERSITY RESPONSE We agree and have implemented corrective actions. We did not have a consistent procedure in place during the audit period. We have addressed the weakness by establishing segregation of duties in the performance of the drawdown procedure. Also, we have implemented measures to ensure approvals are now documented appropriately prior to processing drawdowns.
2022-004. Finding: Insufficient Controls over Review and Approval of Cash Drawdowns Federal Agency: Various Assistance Listing Number: Various Program Expenditures: $16,320,119 Program Name: Research and Development Cluster Award Number(s): Various Questioned Costs: None Southern Illinois University (University) Carbondale campus did not have procedures in place to consistently review cash drawdowns for the Research and Development Cluster. During our testing of the University?s Research and Development Cluster cash drawdowns, we noted 18 out of 40 (45%) drawdowns totaling $1,090,049 had no evidence the drawdown had been reviewed. The sample was not a statistically valid sample. Uniform Guidance (2 CFR 200.303(a)) requires nonfederal entities receiving federal awards establish and maintain effective internal control to reasonably ensure compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. Effective internal controls should include review of drawdowns and appropriate supporting documentation should be retained. The Fiscal Control and Internal Auditing Act (30 ILCS 10/3001) requires the establishment and maintenance of a system, or systems, of internal fiscal and administrative controls to safeguard funds against waste, loss, unauthorized use, and misappropriation. University officials indicated there was no formal process in place in place to review and approve drawdowns due to believing the informal process was adequate. The failure to review drawdown requests increases the likelihood of noncompliance with laws and regulations. (Finding Code No. 2022-004) RECOMMENDATION We recommend the University establish processes and procedures to ensure all cash drawdowns are reviewed, approved, and documentation of the review and approval is maintained. UNIVERSITY RESPONSE We agree and have implemented corrective actions. We did not have a consistent procedure in place during the audit period. We have addressed the weakness by establishing segregation of duties in the performance of the drawdown procedure. Also, we have implemented measures to ensure approvals are now documented appropriately prior to processing drawdowns.
2022-004. Finding: Insufficient Controls over Review and Approval of Cash Drawdowns Federal Agency: Various Assistance Listing Number: Various Program Expenditures: $16,320,119 Program Name: Research and Development Cluster Award Number(s): Various Questioned Costs: None Southern Illinois University (University) Carbondale campus did not have procedures in place to consistently review cash drawdowns for the Research and Development Cluster. During our testing of the University?s Research and Development Cluster cash drawdowns, we noted 18 out of 40 (45%) drawdowns totaling $1,090,049 had no evidence the drawdown had been reviewed. The sample was not a statistically valid sample. Uniform Guidance (2 CFR 200.303(a)) requires nonfederal entities receiving federal awards establish and maintain effective internal control to reasonably ensure compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. Effective internal controls should include review of drawdowns and appropriate supporting documentation should be retained. The Fiscal Control and Internal Auditing Act (30 ILCS 10/3001) requires the establishment and maintenance of a system, or systems, of internal fiscal and administrative controls to safeguard funds against waste, loss, unauthorized use, and misappropriation. University officials indicated there was no formal process in place in place to review and approve drawdowns due to believing the informal process was adequate. The failure to review drawdown requests increases the likelihood of noncompliance with laws and regulations. (Finding Code No. 2022-004) RECOMMENDATION We recommend the University establish processes and procedures to ensure all cash drawdowns are reviewed, approved, and documentation of the review and approval is maintained. UNIVERSITY RESPONSE We agree and have implemented corrective actions. We did not have a consistent procedure in place during the audit period. We have addressed the weakness by establishing segregation of duties in the performance of the drawdown procedure. Also, we have implemented measures to ensure approvals are now documented appropriately prior to processing drawdowns.
2022-004. Finding: Insufficient Controls over Review and Approval of Cash Drawdowns Federal Agency: Various Assistance Listing Number: Various Program Expenditures: $16,320,119 Program Name: Research and Development Cluster Award Number(s): Various Questioned Costs: None Southern Illinois University (University) Carbondale campus did not have procedures in place to consistently review cash drawdowns for the Research and Development Cluster. During our testing of the University?s Research and Development Cluster cash drawdowns, we noted 18 out of 40 (45%) drawdowns totaling $1,090,049 had no evidence the drawdown had been reviewed. The sample was not a statistically valid sample. Uniform Guidance (2 CFR 200.303(a)) requires nonfederal entities receiving federal awards establish and maintain effective internal control to reasonably ensure compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. Effective internal controls should include review of drawdowns and appropriate supporting documentation should be retained. The Fiscal Control and Internal Auditing Act (30 ILCS 10/3001) requires the establishment and maintenance of a system, or systems, of internal fiscal and administrative controls to safeguard funds against waste, loss, unauthorized use, and misappropriation. University officials indicated there was no formal process in place in place to review and approve drawdowns due to believing the informal process was adequate. The failure to review drawdown requests increases the likelihood of noncompliance with laws and regulations. (Finding Code No. 2022-004) RECOMMENDATION We recommend the University establish processes and procedures to ensure all cash drawdowns are reviewed, approved, and documentation of the review and approval is maintained. UNIVERSITY RESPONSE We agree and have implemented corrective actions. We did not have a consistent procedure in place during the audit period. We have addressed the weakness by establishing segregation of duties in the performance of the drawdown procedure. Also, we have implemented measures to ensure approvals are now documented appropriately prior to processing drawdowns.
2022-004. Finding: Insufficient Controls over Review and Approval of Cash Drawdowns Federal Agency: Various Assistance Listing Number: Various Program Expenditures: $16,320,119 Program Name: Research and Development Cluster Award Number(s): Various Questioned Costs: None Southern Illinois University (University) Carbondale campus did not have procedures in place to consistently review cash drawdowns for the Research and Development Cluster. During our testing of the University?s Research and Development Cluster cash drawdowns, we noted 18 out of 40 (45%) drawdowns totaling $1,090,049 had no evidence the drawdown had been reviewed. The sample was not a statistically valid sample. Uniform Guidance (2 CFR 200.303(a)) requires nonfederal entities receiving federal awards establish and maintain effective internal control to reasonably ensure compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. Effective internal controls should include review of drawdowns and appropriate supporting documentation should be retained. The Fiscal Control and Internal Auditing Act (30 ILCS 10/3001) requires the establishment and maintenance of a system, or systems, of internal fiscal and administrative controls to safeguard funds against waste, loss, unauthorized use, and misappropriation. University officials indicated there was no formal process in place in place to review and approve drawdowns due to believing the informal process was adequate. The failure to review drawdown requests increases the likelihood of noncompliance with laws and regulations. (Finding Code No. 2022-004) RECOMMENDATION We recommend the University establish processes and procedures to ensure all cash drawdowns are reviewed, approved, and documentation of the review and approval is maintained. UNIVERSITY RESPONSE We agree and have implemented corrective actions. We did not have a consistent procedure in place during the audit period. We have addressed the weakness by establishing segregation of duties in the performance of the drawdown procedure. Also, we have implemented measures to ensure approvals are now documented appropriately prior to processing drawdowns.
2022-004. Finding: Insufficient Controls over Review and Approval of Cash Drawdowns Federal Agency: Various Assistance Listing Number: Various Program Expenditures: $16,320,119 Program Name: Research and Development Cluster Award Number(s): Various Questioned Costs: None Southern Illinois University (University) Carbondale campus did not have procedures in place to consistently review cash drawdowns for the Research and Development Cluster. During our testing of the University?s Research and Development Cluster cash drawdowns, we noted 18 out of 40 (45%) drawdowns totaling $1,090,049 had no evidence the drawdown had been reviewed. The sample was not a statistically valid sample. Uniform Guidance (2 CFR 200.303(a)) requires nonfederal entities receiving federal awards establish and maintain effective internal control to reasonably ensure compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. Effective internal controls should include review of drawdowns and appropriate supporting documentation should be retained. The Fiscal Control and Internal Auditing Act (30 ILCS 10/3001) requires the establishment and maintenance of a system, or systems, of internal fiscal and administrative controls to safeguard funds against waste, loss, unauthorized use, and misappropriation. University officials indicated there was no formal process in place in place to review and approve drawdowns due to believing the informal process was adequate. The failure to review drawdown requests increases the likelihood of noncompliance with laws and regulations. (Finding Code No. 2022-004) RECOMMENDATION We recommend the University establish processes and procedures to ensure all cash drawdowns are reviewed, approved, and documentation of the review and approval is maintained. UNIVERSITY RESPONSE We agree and have implemented corrective actions. We did not have a consistent procedure in place during the audit period. We have addressed the weakness by establishing segregation of duties in the performance of the drawdown procedure. Also, we have implemented measures to ensure approvals are now documented appropriately prior to processing drawdowns.
2022-004. Finding: Insufficient Controls over Review and Approval of Cash Drawdowns Federal Agency: Various Assistance Listing Number: Various Program Expenditures: $16,320,119 Program Name: Research and Development Cluster Award Number(s): Various Questioned Costs: None Southern Illinois University (University) Carbondale campus did not have procedures in place to consistently review cash drawdowns for the Research and Development Cluster. During our testing of the University?s Research and Development Cluster cash drawdowns, we noted 18 out of 40 (45%) drawdowns totaling $1,090,049 had no evidence the drawdown had been reviewed. The sample was not a statistically valid sample. Uniform Guidance (2 CFR 200.303(a)) requires nonfederal entities receiving federal awards establish and maintain effective internal control to reasonably ensure compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. Effective internal controls should include review of drawdowns and appropriate supporting documentation should be retained. The Fiscal Control and Internal Auditing Act (30 ILCS 10/3001) requires the establishment and maintenance of a system, or systems, of internal fiscal and administrative controls to safeguard funds against waste, loss, unauthorized use, and misappropriation. University officials indicated there was no formal process in place in place to review and approve drawdowns due to believing the informal process was adequate. The failure to review drawdown requests increases the likelihood of noncompliance with laws and regulations. (Finding Code No. 2022-004) RECOMMENDATION We recommend the University establish processes and procedures to ensure all cash drawdowns are reviewed, approved, and documentation of the review and approval is maintained. UNIVERSITY RESPONSE We agree and have implemented corrective actions. We did not have a consistent procedure in place during the audit period. We have addressed the weakness by establishing segregation of duties in the performance of the drawdown procedure. Also, we have implemented measures to ensure approvals are now documented appropriately prior to processing drawdowns.
2022-004. Finding: Insufficient Controls over Review and Approval of Cash Drawdowns Federal Agency: Various Assistance Listing Number: Various Program Expenditures: $16,320,119 Program Name: Research and Development Cluster Award Number(s): Various Questioned Costs: None Southern Illinois University (University) Carbondale campus did not have procedures in place to consistently review cash drawdowns for the Research and Development Cluster. During our testing of the University?s Research and Development Cluster cash drawdowns, we noted 18 out of 40 (45%) drawdowns totaling $1,090,049 had no evidence the drawdown had been reviewed. The sample was not a statistically valid sample. Uniform Guidance (2 CFR 200.303(a)) requires nonfederal entities receiving federal awards establish and maintain effective internal control to reasonably ensure compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. Effective internal controls should include review of drawdowns and appropriate supporting documentation should be retained. The Fiscal Control and Internal Auditing Act (30 ILCS 10/3001) requires the establishment and maintenance of a system, or systems, of internal fiscal and administrative controls to safeguard funds against waste, loss, unauthorized use, and misappropriation. University officials indicated there was no formal process in place in place to review and approve drawdowns due to believing the informal process was adequate. The failure to review drawdown requests increases the likelihood of noncompliance with laws and regulations. (Finding Code No. 2022-004) RECOMMENDATION We recommend the University establish processes and procedures to ensure all cash drawdowns are reviewed, approved, and documentation of the review and approval is maintained. UNIVERSITY RESPONSE We agree and have implemented corrective actions. We did not have a consistent procedure in place during the audit period. We have addressed the weakness by establishing segregation of duties in the performance of the drawdown procedure. Also, we have implemented measures to ensure approvals are now documented appropriately prior to processing drawdowns.
2022-004. Finding: Insufficient Controls over Review and Approval of Cash Drawdowns Federal Agency: Various Assistance Listing Number: Various Program Expenditures: $16,320,119 Program Name: Research and Development Cluster Award Number(s): Various Questioned Costs: None Southern Illinois University (University) Carbondale campus did not have procedures in place to consistently review cash drawdowns for the Research and Development Cluster. During our testing of the University?s Research and Development Cluster cash drawdowns, we noted 18 out of 40 (45%) drawdowns totaling $1,090,049 had no evidence the drawdown had been reviewed. The sample was not a statistically valid sample. Uniform Guidance (2 CFR 200.303(a)) requires nonfederal entities receiving federal awards establish and maintain effective internal control to reasonably ensure compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. Effective internal controls should include review of drawdowns and appropriate supporting documentation should be retained. The Fiscal Control and Internal Auditing Act (30 ILCS 10/3001) requires the establishment and maintenance of a system, or systems, of internal fiscal and administrative controls to safeguard funds against waste, loss, unauthorized use, and misappropriation. University officials indicated there was no formal process in place in place to review and approve drawdowns due to believing the informal process was adequate. The failure to review drawdown requests increases the likelihood of noncompliance with laws and regulations. (Finding Code No. 2022-004) RECOMMENDATION We recommend the University establish processes and procedures to ensure all cash drawdowns are reviewed, approved, and documentation of the review and approval is maintained. UNIVERSITY RESPONSE We agree and have implemented corrective actions. We did not have a consistent procedure in place during the audit period. We have addressed the weakness by establishing segregation of duties in the performance of the drawdown procedure. Also, we have implemented measures to ensure approvals are now documented appropriately prior to processing drawdowns.
2022-004. Finding: Insufficient Controls over Review and Approval of Cash Drawdowns Federal Agency: Various Assistance Listing Number: Various Program Expenditures: $16,320,119 Program Name: Research and Development Cluster Award Number(s): Various Questioned Costs: None Southern Illinois University (University) Carbondale campus did not have procedures in place to consistently review cash drawdowns for the Research and Development Cluster. During our testing of the University?s Research and Development Cluster cash drawdowns, we noted 18 out of 40 (45%) drawdowns totaling $1,090,049 had no evidence the drawdown had been reviewed. The sample was not a statistically valid sample. Uniform Guidance (2 CFR 200.303(a)) requires nonfederal entities receiving federal awards establish and maintain effective internal control to reasonably ensure compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. Effective internal controls should include review of drawdowns and appropriate supporting documentation should be retained. The Fiscal Control and Internal Auditing Act (30 ILCS 10/3001) requires the establishment and maintenance of a system, or systems, of internal fiscal and administrative controls to safeguard funds against waste, loss, unauthorized use, and misappropriation. University officials indicated there was no formal process in place in place to review and approve drawdowns due to believing the informal process was adequate. The failure to review drawdown requests increases the likelihood of noncompliance with laws and regulations. (Finding Code No. 2022-004) RECOMMENDATION We recommend the University establish processes and procedures to ensure all cash drawdowns are reviewed, approved, and documentation of the review and approval is maintained. UNIVERSITY RESPONSE We agree and have implemented corrective actions. We did not have a consistent procedure in place during the audit period. We have addressed the weakness by establishing segregation of duties in the performance of the drawdown procedure. Also, we have implemented measures to ensure approvals are now documented appropriately prior to processing drawdowns.
2022-004. Finding: Insufficient Controls over Review and Approval of Cash Drawdowns Federal Agency: Various Assistance Listing Number: Various Program Expenditures: $16,320,119 Program Name: Research and Development Cluster Award Number(s): Various Questioned Costs: None Southern Illinois University (University) Carbondale campus did not have procedures in place to consistently review cash drawdowns for the Research and Development Cluster. During our testing of the University?s Research and Development Cluster cash drawdowns, we noted 18 out of 40 (45%) drawdowns totaling $1,090,049 had no evidence the drawdown had been reviewed. The sample was not a statistically valid sample. Uniform Guidance (2 CFR 200.303(a)) requires nonfederal entities receiving federal awards establish and maintain effective internal control to reasonably ensure compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. Effective internal controls should include review of drawdowns and appropriate supporting documentation should be retained. The Fiscal Control and Internal Auditing Act (30 ILCS 10/3001) requires the establishment and maintenance of a system, or systems, of internal fiscal and administrative controls to safeguard funds against waste, loss, unauthorized use, and misappropriation. University officials indicated there was no formal process in place in place to review and approve drawdowns due to believing the informal process was adequate. The failure to review drawdown requests increases the likelihood of noncompliance with laws and regulations. (Finding Code No. 2022-004) RECOMMENDATION We recommend the University establish processes and procedures to ensure all cash drawdowns are reviewed, approved, and documentation of the review and approval is maintained. UNIVERSITY RESPONSE We agree and have implemented corrective actions. We did not have a consistent procedure in place during the audit period. We have addressed the weakness by establishing segregation of duties in the performance of the drawdown procedure. Also, we have implemented measures to ensure approvals are now documented appropriately prior to processing drawdowns.
2022-004. Finding: Insufficient Controls over Review and Approval of Cash Drawdowns Federal Agency: Various Assistance Listing Number: Various Program Expenditures: $16,320,119 Program Name: Research and Development Cluster Award Number(s): Various Questioned Costs: None Southern Illinois University (University) Carbondale campus did not have procedures in place to consistently review cash drawdowns for the Research and Development Cluster. During our testing of the University?s Research and Development Cluster cash drawdowns, we noted 18 out of 40 (45%) drawdowns totaling $1,090,049 had no evidence the drawdown had been reviewed. The sample was not a statistically valid sample. Uniform Guidance (2 CFR 200.303(a)) requires nonfederal entities receiving federal awards establish and maintain effective internal control to reasonably ensure compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. Effective internal controls should include review of drawdowns and appropriate supporting documentation should be retained. The Fiscal Control and Internal Auditing Act (30 ILCS 10/3001) requires the establishment and maintenance of a system, or systems, of internal fiscal and administrative controls to safeguard funds against waste, loss, unauthorized use, and misappropriation. University officials indicated there was no formal process in place in place to review and approve drawdowns due to believing the informal process was adequate. The failure to review drawdown requests increases the likelihood of noncompliance with laws and regulations. (Finding Code No. 2022-004) RECOMMENDATION We recommend the University establish processes and procedures to ensure all cash drawdowns are reviewed, approved, and documentation of the review and approval is maintained. UNIVERSITY RESPONSE We agree and have implemented corrective actions. We did not have a consistent procedure in place during the audit period. We have addressed the weakness by establishing segregation of duties in the performance of the drawdown procedure. Also, we have implemented measures to ensure approvals are now documented appropriately prior to processing drawdowns.
2022-004. Finding: Insufficient Controls over Review and Approval of Cash Drawdowns Federal Agency: Various Assistance Listing Number: Various Program Expenditures: $16,320,119 Program Name: Research and Development Cluster Award Number(s): Various Questioned Costs: None Southern Illinois University (University) Carbondale campus did not have procedures in place to consistently review cash drawdowns for the Research and Development Cluster. During our testing of the University?s Research and Development Cluster cash drawdowns, we noted 18 out of 40 (45%) drawdowns totaling $1,090,049 had no evidence the drawdown had been reviewed. The sample was not a statistically valid sample. Uniform Guidance (2 CFR 200.303(a)) requires nonfederal entities receiving federal awards establish and maintain effective internal control to reasonably ensure compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. Effective internal controls should include review of drawdowns and appropriate supporting documentation should be retained. The Fiscal Control and Internal Auditing Act (30 ILCS 10/3001) requires the establishment and maintenance of a system, or systems, of internal fiscal and administrative controls to safeguard funds against waste, loss, unauthorized use, and misappropriation. University officials indicated there was no formal process in place in place to review and approve drawdowns due to believing the informal process was adequate. The failure to review drawdown requests increases the likelihood of noncompliance with laws and regulations. (Finding Code No. 2022-004) RECOMMENDATION We recommend the University establish processes and procedures to ensure all cash drawdowns are reviewed, approved, and documentation of the review and approval is maintained. UNIVERSITY RESPONSE We agree and have implemented corrective actions. We did not have a consistent procedure in place during the audit period. We have addressed the weakness by establishing segregation of duties in the performance of the drawdown procedure. Also, we have implemented measures to ensure approvals are now documented appropriately prior to processing drawdowns.
2022-004. Finding: Insufficient Controls over Review and Approval of Cash Drawdowns Federal Agency: Various Assistance Listing Number: Various Program Expenditures: $16,320,119 Program Name: Research and Development Cluster Award Number(s): Various Questioned Costs: None Southern Illinois University (University) Carbondale campus did not have procedures in place to consistently review cash drawdowns for the Research and Development Cluster. During our testing of the University?s Research and Development Cluster cash drawdowns, we noted 18 out of 40 (45%) drawdowns totaling $1,090,049 had no evidence the drawdown had been reviewed. The sample was not a statistically valid sample. Uniform Guidance (2 CFR 200.303(a)) requires nonfederal entities receiving federal awards establish and maintain effective internal control to reasonably ensure compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. Effective internal controls should include review of drawdowns and appropriate supporting documentation should be retained. The Fiscal Control and Internal Auditing Act (30 ILCS 10/3001) requires the establishment and maintenance of a system, or systems, of internal fiscal and administrative controls to safeguard funds against waste, loss, unauthorized use, and misappropriation. University officials indicated there was no formal process in place in place to review and approve drawdowns due to believing the informal process was adequate. The failure to review drawdown requests increases the likelihood of noncompliance with laws and regulations. (Finding Code No. 2022-004) RECOMMENDATION We recommend the University establish processes and procedures to ensure all cash drawdowns are reviewed, approved, and documentation of the review and approval is maintained. UNIVERSITY RESPONSE We agree and have implemented corrective actions. We did not have a consistent procedure in place during the audit period. We have addressed the weakness by establishing segregation of duties in the performance of the drawdown procedure. Also, we have implemented measures to ensure approvals are now documented appropriately prior to processing drawdowns.
2022-004. Finding: Insufficient Controls over Review and Approval of Cash Drawdowns Federal Agency: Various Assistance Listing Number: Various Program Expenditures: $16,320,119 Program Name: Research and Development Cluster Award Number(s): Various Questioned Costs: None Southern Illinois University (University) Carbondale campus did not have procedures in place to consistently review cash drawdowns for the Research and Development Cluster. During our testing of the University?s Research and Development Cluster cash drawdowns, we noted 18 out of 40 (45%) drawdowns totaling $1,090,049 had no evidence the drawdown had been reviewed. The sample was not a statistically valid sample. Uniform Guidance (2 CFR 200.303(a)) requires nonfederal entities receiving federal awards establish and maintain effective internal control to reasonably ensure compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. Effective internal controls should include review of drawdowns and appropriate supporting documentation should be retained. The Fiscal Control and Internal Auditing Act (30 ILCS 10/3001) requires the establishment and maintenance of a system, or systems, of internal fiscal and administrative controls to safeguard funds against waste, loss, unauthorized use, and misappropriation. University officials indicated there was no formal process in place in place to review and approve drawdowns due to believing the informal process was adequate. The failure to review drawdown requests increases the likelihood of noncompliance with laws and regulations. (Finding Code No. 2022-004) RECOMMENDATION We recommend the University establish processes and procedures to ensure all cash drawdowns are reviewed, approved, and documentation of the review and approval is maintained. UNIVERSITY RESPONSE We agree and have implemented corrective actions. We did not have a consistent procedure in place during the audit period. We have addressed the weakness by establishing segregation of duties in the performance of the drawdown procedure. Also, we have implemented measures to ensure approvals are now documented appropriately prior to processing drawdowns.
2022-004. Finding: Insufficient Controls over Review and Approval of Cash Drawdowns Federal Agency: Various Assistance Listing Number: Various Program Expenditures: $16,320,119 Program Name: Research and Development Cluster Award Number(s): Various Questioned Costs: None Southern Illinois University (University) Carbondale campus did not have procedures in place to consistently review cash drawdowns for the Research and Development Cluster. During our testing of the University?s Research and Development Cluster cash drawdowns, we noted 18 out of 40 (45%) drawdowns totaling $1,090,049 had no evidence the drawdown had been reviewed. The sample was not a statistically valid sample. Uniform Guidance (2 CFR 200.303(a)) requires nonfederal entities receiving federal awards establish and maintain effective internal control to reasonably ensure compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. Effective internal controls should include review of drawdowns and appropriate supporting documentation should be retained. The Fiscal Control and Internal Auditing Act (30 ILCS 10/3001) requires the establishment and maintenance of a system, or systems, of internal fiscal and administrative controls to safeguard funds against waste, loss, unauthorized use, and misappropriation. University officials indicated there was no formal process in place in place to review and approve drawdowns due to believing the informal process was adequate. The failure to review drawdown requests increases the likelihood of noncompliance with laws and regulations. (Finding Code No. 2022-004) RECOMMENDATION We recommend the University establish processes and procedures to ensure all cash drawdowns are reviewed, approved, and documentation of the review and approval is maintained. UNIVERSITY RESPONSE We agree and have implemented corrective actions. We did not have a consistent procedure in place during the audit period. We have addressed the weakness by establishing segregation of duties in the performance of the drawdown procedure. Also, we have implemented measures to ensure approvals are now documented appropriately prior to processing drawdowns.
2022-004. Finding: Insufficient Controls over Review and Approval of Cash Drawdowns Federal Agency: Various Assistance Listing Number: Various Program Expenditures: $16,320,119 Program Name: Research and Development Cluster Award Number(s): Various Questioned Costs: None Southern Illinois University (University) Carbondale campus did not have procedures in place to consistently review cash drawdowns for the Research and Development Cluster. During our testing of the University?s Research and Development Cluster cash drawdowns, we noted 18 out of 40 (45%) drawdowns totaling $1,090,049 had no evidence the drawdown had been reviewed. The sample was not a statistically valid sample. Uniform Guidance (2 CFR 200.303(a)) requires nonfederal entities receiving federal awards establish and maintain effective internal control to reasonably ensure compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. Effective internal controls should include review of drawdowns and appropriate supporting documentation should be retained. The Fiscal Control and Internal Auditing Act (30 ILCS 10/3001) requires the establishment and maintenance of a system, or systems, of internal fiscal and administrative controls to safeguard funds against waste, loss, unauthorized use, and misappropriation. University officials indicated there was no formal process in place in place to review and approve drawdowns due to believing the informal process was adequate. The failure to review drawdown requests increases the likelihood of noncompliance with laws and regulations. (Finding Code No. 2022-004) RECOMMENDATION We recommend the University establish processes and procedures to ensure all cash drawdowns are reviewed, approved, and documentation of the review and approval is maintained. UNIVERSITY RESPONSE We agree and have implemented corrective actions. We did not have a consistent procedure in place during the audit period. We have addressed the weakness by establishing segregation of duties in the performance of the drawdown procedure. Also, we have implemented measures to ensure approvals are now documented appropriately prior to processing drawdowns.
2022-004. Finding: Insufficient Controls over Review and Approval of Cash Drawdowns Federal Agency: Various Assistance Listing Number: Various Program Expenditures: $16,320,119 Program Name: Research and Development Cluster Award Number(s): Various Questioned Costs: None Southern Illinois University (University) Carbondale campus did not have procedures in place to consistently review cash drawdowns for the Research and Development Cluster. During our testing of the University?s Research and Development Cluster cash drawdowns, we noted 18 out of 40 (45%) drawdowns totaling $1,090,049 had no evidence the drawdown had been reviewed. The sample was not a statistically valid sample. Uniform Guidance (2 CFR 200.303(a)) requires nonfederal entities receiving federal awards establish and maintain effective internal control to reasonably ensure compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. Effective internal controls should include review of drawdowns and appropriate supporting documentation should be retained. The Fiscal Control and Internal Auditing Act (30 ILCS 10/3001) requires the establishment and maintenance of a system, or systems, of internal fiscal and administrative controls to safeguard funds against waste, loss, unauthorized use, and misappropriation. University officials indicated there was no formal process in place in place to review and approve drawdowns due to believing the informal process was adequate. The failure to review drawdown requests increases the likelihood of noncompliance with laws and regulations. (Finding Code No. 2022-004) RECOMMENDATION We recommend the University establish processes and procedures to ensure all cash drawdowns are reviewed, approved, and documentation of the review and approval is maintained. UNIVERSITY RESPONSE We agree and have implemented corrective actions. We did not have a consistent procedure in place during the audit period. We have addressed the weakness by establishing segregation of duties in the performance of the drawdown procedure. Also, we have implemented measures to ensure approvals are now documented appropriately prior to processing drawdowns.
2022-004. Finding: Insufficient Controls over Review and Approval of Cash Drawdowns Federal Agency: Various Assistance Listing Number: Various Program Expenditures: $16,320,119 Program Name: Research and Development Cluster Award Number(s): Various Questioned Costs: None Southern Illinois University (University) Carbondale campus did not have procedures in place to consistently review cash drawdowns for the Research and Development Cluster. During our testing of the University?s Research and Development Cluster cash drawdowns, we noted 18 out of 40 (45%) drawdowns totaling $1,090,049 had no evidence the drawdown had been reviewed. The sample was not a statistically valid sample. Uniform Guidance (2 CFR 200.303(a)) requires nonfederal entities receiving federal awards establish and maintain effective internal control to reasonably ensure compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. Effective internal controls should include review of drawdowns and appropriate supporting documentation should be retained. The Fiscal Control and Internal Auditing Act (30 ILCS 10/3001) requires the establishment and maintenance of a system, or systems, of internal fiscal and administrative controls to safeguard funds against waste, loss, unauthorized use, and misappropriation. University officials indicated there was no formal process in place in place to review and approve drawdowns due to believing the informal process was adequate. The failure to review drawdown requests increases the likelihood of noncompliance with laws and regulations. (Finding Code No. 2022-004) RECOMMENDATION We recommend the University establish processes and procedures to ensure all cash drawdowns are reviewed, approved, and documentation of the review and approval is maintained. UNIVERSITY RESPONSE We agree and have implemented corrective actions. We did not have a consistent procedure in place during the audit period. We have addressed the weakness by establishing segregation of duties in the performance of the drawdown procedure. Also, we have implemented measures to ensure approvals are now documented appropriately prior to processing drawdowns.
2022-004. Finding: Insufficient Controls over Review and Approval of Cash Drawdowns Federal Agency: Various Assistance Listing Number: Various Program Expenditures: $16,320,119 Program Name: Research and Development Cluster Award Number(s): Various Questioned Costs: None Southern Illinois University (University) Carbondale campus did not have procedures in place to consistently review cash drawdowns for the Research and Development Cluster. During our testing of the University?s Research and Development Cluster cash drawdowns, we noted 18 out of 40 (45%) drawdowns totaling $1,090,049 had no evidence the drawdown had been reviewed. The sample was not a statistically valid sample. Uniform Guidance (2 CFR 200.303(a)) requires nonfederal entities receiving federal awards establish and maintain effective internal control to reasonably ensure compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. Effective internal controls should include review of drawdowns and appropriate supporting documentation should be retained. The Fiscal Control and Internal Auditing Act (30 ILCS 10/3001) requires the establishment and maintenance of a system, or systems, of internal fiscal and administrative controls to safeguard funds against waste, loss, unauthorized use, and misappropriation. University officials indicated there was no formal process in place in place to review and approve drawdowns due to believing the informal process was adequate. The failure to review drawdown requests increases the likelihood of noncompliance with laws and regulations. (Finding Code No. 2022-004) RECOMMENDATION We recommend the University establish processes and procedures to ensure all cash drawdowns are reviewed, approved, and documentation of the review and approval is maintained. UNIVERSITY RESPONSE We agree and have implemented corrective actions. We did not have a consistent procedure in place during the audit period. We have addressed the weakness by establishing segregation of duties in the performance of the drawdown procedure. Also, we have implemented measures to ensure approvals are now documented appropriately prior to processing drawdowns.
2022-004. Finding: Insufficient Controls over Review and Approval of Cash Drawdowns Federal Agency: Various Assistance Listing Number: Various Program Expenditures: $16,320,119 Program Name: Research and Development Cluster Award Number(s): Various Questioned Costs: None Southern Illinois University (University) Carbondale campus did not have procedures in place to consistently review cash drawdowns for the Research and Development Cluster. During our testing of the University?s Research and Development Cluster cash drawdowns, we noted 18 out of 40 (45%) drawdowns totaling $1,090,049 had no evidence the drawdown had been reviewed. The sample was not a statistically valid sample. Uniform Guidance (2 CFR 200.303(a)) requires nonfederal entities receiving federal awards establish and maintain effective internal control to reasonably ensure compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. Effective internal controls should include review of drawdowns and appropriate supporting documentation should be retained. The Fiscal Control and Internal Auditing Act (30 ILCS 10/3001) requires the establishment and maintenance of a system, or systems, of internal fiscal and administrative controls to safeguard funds against waste, loss, unauthorized use, and misappropriation. University officials indicated there was no formal process in place in place to review and approve drawdowns due to believing the informal process was adequate. The failure to review drawdown requests increases the likelihood of noncompliance with laws and regulations. (Finding Code No. 2022-004) RECOMMENDATION We recommend the University establish processes and procedures to ensure all cash drawdowns are reviewed, approved, and documentation of the review and approval is maintained. UNIVERSITY RESPONSE We agree and have implemented corrective actions. We did not have a consistent procedure in place during the audit period. We have addressed the weakness by establishing segregation of duties in the performance of the drawdown procedure. Also, we have implemented measures to ensure approvals are now documented appropriately prior to processing drawdowns.
2022-004. Finding: Insufficient Controls over Review and Approval of Cash Drawdowns Federal Agency: Various Assistance Listing Number: Various Program Expenditures: $16,320,119 Program Name: Research and Development Cluster Award Number(s): Various Questioned Costs: None Southern Illinois University (University) Carbondale campus did not have procedures in place to consistently review cash drawdowns for the Research and Development Cluster. During our testing of the University?s Research and Development Cluster cash drawdowns, we noted 18 out of 40 (45%) drawdowns totaling $1,090,049 had no evidence the drawdown had been reviewed. The sample was not a statistically valid sample. Uniform Guidance (2 CFR 200.303(a)) requires nonfederal entities receiving federal awards establish and maintain effective internal control to reasonably ensure compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. Effective internal controls should include review of drawdowns and appropriate supporting documentation should be retained. The Fiscal Control and Internal Auditing Act (30 ILCS 10/3001) requires the establishment and maintenance of a system, or systems, of internal fiscal and administrative controls to safeguard funds against waste, loss, unauthorized use, and misappropriation. University officials indicated there was no formal process in place in place to review and approve drawdowns due to believing the informal process was adequate. The failure to review drawdown requests increases the likelihood of noncompliance with laws and regulations. (Finding Code No. 2022-004) RECOMMENDATION We recommend the University establish processes and procedures to ensure all cash drawdowns are reviewed, approved, and documentation of the review and approval is maintained. UNIVERSITY RESPONSE We agree and have implemented corrective actions. We did not have a consistent procedure in place during the audit period. We have addressed the weakness by establishing segregation of duties in the performance of the drawdown procedure. Also, we have implemented measures to ensure approvals are now documented appropriately prior to processing drawdowns.
2022-004. Finding: Insufficient Controls over Review and Approval of Cash Drawdowns Federal Agency: Various Assistance Listing Number: Various Program Expenditures: $16,320,119 Program Name: Research and Development Cluster Award Number(s): Various Questioned Costs: None Southern Illinois University (University) Carbondale campus did not have procedures in place to consistently review cash drawdowns for the Research and Development Cluster. During our testing of the University?s Research and Development Cluster cash drawdowns, we noted 18 out of 40 (45%) drawdowns totaling $1,090,049 had no evidence the drawdown had been reviewed. The sample was not a statistically valid sample. Uniform Guidance (2 CFR 200.303(a)) requires nonfederal entities receiving federal awards establish and maintain effective internal control to reasonably ensure compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. Effective internal controls should include review of drawdowns and appropriate supporting documentation should be retained. The Fiscal Control and Internal Auditing Act (30 ILCS 10/3001) requires the establishment and maintenance of a system, or systems, of internal fiscal and administrative controls to safeguard funds against waste, loss, unauthorized use, and misappropriation. University officials indicated there was no formal process in place in place to review and approve drawdowns due to believing the informal process was adequate. The failure to review drawdown requests increases the likelihood of noncompliance with laws and regulations. (Finding Code No. 2022-004) RECOMMENDATION We recommend the University establish processes and procedures to ensure all cash drawdowns are reviewed, approved, and documentation of the review and approval is maintained. UNIVERSITY RESPONSE We agree and have implemented corrective actions. We did not have a consistent procedure in place during the audit period. We have addressed the weakness by establishing segregation of duties in the performance of the drawdown procedure. Also, we have implemented measures to ensure approvals are now documented appropriately prior to processing drawdowns.
2022-004. Finding: Insufficient Controls over Review and Approval of Cash Drawdowns Federal Agency: Various Assistance Listing Number: Various Program Expenditures: $16,320,119 Program Name: Research and Development Cluster Award Number(s): Various Questioned Costs: None Southern Illinois University (University) Carbondale campus did not have procedures in place to consistently review cash drawdowns for the Research and Development Cluster. During our testing of the University?s Research and Development Cluster cash drawdowns, we noted 18 out of 40 (45%) drawdowns totaling $1,090,049 had no evidence the drawdown had been reviewed. The sample was not a statistically valid sample. Uniform Guidance (2 CFR 200.303(a)) requires nonfederal entities receiving federal awards establish and maintain effective internal control to reasonably ensure compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. Effective internal controls should include review of drawdowns and appropriate supporting documentation should be retained. The Fiscal Control and Internal Auditing Act (30 ILCS 10/3001) requires the establishment and maintenance of a system, or systems, of internal fiscal and administrative controls to safeguard funds against waste, loss, unauthorized use, and misappropriation. University officials indicated there was no formal process in place in place to review and approve drawdowns due to believing the informal process was adequate. The failure to review drawdown requests increases the likelihood of noncompliance with laws and regulations. (Finding Code No. 2022-004) RECOMMENDATION We recommend the University establish processes and procedures to ensure all cash drawdowns are reviewed, approved, and documentation of the review and approval is maintained. UNIVERSITY RESPONSE We agree and have implemented corrective actions. We did not have a consistent procedure in place during the audit period. We have addressed the weakness by establishing segregation of duties in the performance of the drawdown procedure. Also, we have implemented measures to ensure approvals are now documented appropriately prior to processing drawdowns.
2022-004. Finding: Insufficient Controls over Review and Approval of Cash Drawdowns Federal Agency: Various Assistance Listing Number: Various Program Expenditures: $16,320,119 Program Name: Research and Development Cluster Award Number(s): Various Questioned Costs: None Southern Illinois University (University) Carbondale campus did not have procedures in place to consistently review cash drawdowns for the Research and Development Cluster. During our testing of the University?s Research and Development Cluster cash drawdowns, we noted 18 out of 40 (45%) drawdowns totaling $1,090,049 had no evidence the drawdown had been reviewed. The sample was not a statistically valid sample. Uniform Guidance (2 CFR 200.303(a)) requires nonfederal entities receiving federal awards establish and maintain effective internal control to reasonably ensure compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. Effective internal controls should include review of drawdowns and appropriate supporting documentation should be retained. The Fiscal Control and Internal Auditing Act (30 ILCS 10/3001) requires the establishment and maintenance of a system, or systems, of internal fiscal and administrative controls to safeguard funds against waste, loss, unauthorized use, and misappropriation. University officials indicated there was no formal process in place in place to review and approve drawdowns due to believing the informal process was adequate. The failure to review drawdown requests increases the likelihood of noncompliance with laws and regulations. (Finding Code No. 2022-004) RECOMMENDATION We recommend the University establish processes and procedures to ensure all cash drawdowns are reviewed, approved, and documentation of the review and approval is maintained. UNIVERSITY RESPONSE We agree and have implemented corrective actions. We did not have a consistent procedure in place during the audit period. We have addressed the weakness by establishing segregation of duties in the performance of the drawdown procedure. Also, we have implemented measures to ensure approvals are now documented appropriately prior to processing drawdowns.
2022-004. Finding: Insufficient Controls over Review and Approval of Cash Drawdowns Federal Agency: Various Assistance Listing Number: Various Program Expenditures: $16,320,119 Program Name: Research and Development Cluster Award Number(s): Various Questioned Costs: None Southern Illinois University (University) Carbondale campus did not have procedures in place to consistently review cash drawdowns for the Research and Development Cluster. During our testing of the University?s Research and Development Cluster cash drawdowns, we noted 18 out of 40 (45%) drawdowns totaling $1,090,049 had no evidence the drawdown had been reviewed. The sample was not a statistically valid sample. Uniform Guidance (2 CFR 200.303(a)) requires nonfederal entities receiving federal awards establish and maintain effective internal control to reasonably ensure compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. Effective internal controls should include review of drawdowns and appropriate supporting documentation should be retained. The Fiscal Control and Internal Auditing Act (30 ILCS 10/3001) requires the establishment and maintenance of a system, or systems, of internal fiscal and administrative controls to safeguard funds against waste, loss, unauthorized use, and misappropriation. University officials indicated there was no formal process in place in place to review and approve drawdowns due to believing the informal process was adequate. The failure to review drawdown requests increases the likelihood of noncompliance with laws and regulations. (Finding Code No. 2022-004) RECOMMENDATION We recommend the University establish processes and procedures to ensure all cash drawdowns are reviewed, approved, and documentation of the review and approval is maintained. UNIVERSITY RESPONSE We agree and have implemented corrective actions. We did not have a consistent procedure in place during the audit period. We have addressed the weakness by establishing segregation of duties in the performance of the drawdown procedure. Also, we have implemented measures to ensure approvals are now documented appropriately prior to processing drawdowns.
2022-004. Finding: Insufficient Controls over Review and Approval of Cash Drawdowns Federal Agency: Various Assistance Listing Number: Various Program Expenditures: $16,320,119 Program Name: Research and Development Cluster Award Number(s): Various Questioned Costs: None Southern Illinois University (University) Carbondale campus did not have procedures in place to consistently review cash drawdowns for the Research and Development Cluster. During our testing of the University?s Research and Development Cluster cash drawdowns, we noted 18 out of 40 (45%) drawdowns totaling $1,090,049 had no evidence the drawdown had been reviewed. The sample was not a statistically valid sample. Uniform Guidance (2 CFR 200.303(a)) requires nonfederal entities receiving federal awards establish and maintain effective internal control to reasonably ensure compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. Effective internal controls should include review of drawdowns and appropriate supporting documentation should be retained. The Fiscal Control and Internal Auditing Act (30 ILCS 10/3001) requires the establishment and maintenance of a system, or systems, of internal fiscal and administrative controls to safeguard funds against waste, loss, unauthorized use, and misappropriation. University officials indicated there was no formal process in place in place to review and approve drawdowns due to believing the informal process was adequate. The failure to review drawdown requests increases the likelihood of noncompliance with laws and regulations. (Finding Code No. 2022-004) RECOMMENDATION We recommend the University establish processes and procedures to ensure all cash drawdowns are reviewed, approved, and documentation of the review and approval is maintained. UNIVERSITY RESPONSE We agree and have implemented corrective actions. We did not have a consistent procedure in place during the audit period. We have addressed the weakness by establishing segregation of duties in the performance of the drawdown procedure. Also, we have implemented measures to ensure approvals are now documented appropriately prior to processing drawdowns.
2022-004. Finding: Insufficient Controls over Review and Approval of Cash Drawdowns Federal Agency: Various Assistance Listing Number: Various Program Expenditures: $16,320,119 Program Name: Research and Development Cluster Award Number(s): Various Questioned Costs: None Southern Illinois University (University) Carbondale campus did not have procedures in place to consistently review cash drawdowns for the Research and Development Cluster. During our testing of the University?s Research and Development Cluster cash drawdowns, we noted 18 out of 40 (45%) drawdowns totaling $1,090,049 had no evidence the drawdown had been reviewed. The sample was not a statistically valid sample. Uniform Guidance (2 CFR 200.303(a)) requires nonfederal entities receiving federal awards establish and maintain effective internal control to reasonably ensure compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. Effective internal controls should include review of drawdowns and appropriate supporting documentation should be retained. The Fiscal Control and Internal Auditing Act (30 ILCS 10/3001) requires the establishment and maintenance of a system, or systems, of internal fiscal and administrative controls to safeguard funds against waste, loss, unauthorized use, and misappropriation. University officials indicated there was no formal process in place in place to review and approve drawdowns due to believing the informal process was adequate. The failure to review drawdown requests increases the likelihood of noncompliance with laws and regulations. (Finding Code No. 2022-004) RECOMMENDATION We recommend the University establish processes and procedures to ensure all cash drawdowns are reviewed, approved, and documentation of the review and approval is maintained. UNIVERSITY RESPONSE We agree and have implemented corrective actions. We did not have a consistent procedure in place during the audit period. We have addressed the weakness by establishing segregation of duties in the performance of the drawdown procedure. Also, we have implemented measures to ensure approvals are now documented appropriately prior to processing drawdowns.
2022-004. Finding: Insufficient Controls over Review and Approval of Cash Drawdowns Federal Agency: Various Assistance Listing Number: Various Program Expenditures: $16,320,119 Program Name: Research and Development Cluster Award Number(s): Various Questioned Costs: None Southern Illinois University (University) Carbondale campus did not have procedures in place to consistently review cash drawdowns for the Research and Development Cluster. During our testing of the University?s Research and Development Cluster cash drawdowns, we noted 18 out of 40 (45%) drawdowns totaling $1,090,049 had no evidence the drawdown had been reviewed. The sample was not a statistically valid sample. Uniform Guidance (2 CFR 200.303(a)) requires nonfederal entities receiving federal awards establish and maintain effective internal control to reasonably ensure compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. Effective internal controls should include review of drawdowns and appropriate supporting documentation should be retained. The Fiscal Control and Internal Auditing Act (30 ILCS 10/3001) requires the establishment and maintenance of a system, or systems, of internal fiscal and administrative controls to safeguard funds against waste, loss, unauthorized use, and misappropriation. University officials indicated there was no formal process in place in place to review and approve drawdowns due to believing the informal process was adequate. The failure to review drawdown requests increases the likelihood of noncompliance with laws and regulations. (Finding Code No. 2022-004) RECOMMENDATION We recommend the University establish processes and procedures to ensure all cash drawdowns are reviewed, approved, and documentation of the review and approval is maintained. UNIVERSITY RESPONSE We agree and have implemented corrective actions. We did not have a consistent procedure in place during the audit period. We have addressed the weakness by establishing segregation of duties in the performance of the drawdown procedure. Also, we have implemented measures to ensure approvals are now documented appropriately prior to processing drawdowns.
2022-004. Finding: Insufficient Controls over Review and Approval of Cash Drawdowns Federal Agency: Various Assistance Listing Number: Various Program Expenditures: $16,320,119 Program Name: Research and Development Cluster Award Number(s): Various Questioned Costs: None Southern Illinois University (University) Carbondale campus did not have procedures in place to consistently review cash drawdowns for the Research and Development Cluster. During our testing of the University?s Research and Development Cluster cash drawdowns, we noted 18 out of 40 (45%) drawdowns totaling $1,090,049 had no evidence the drawdown had been reviewed. The sample was not a statistically valid sample. Uniform Guidance (2 CFR 200.303(a)) requires nonfederal entities receiving federal awards establish and maintain effective internal control to reasonably ensure compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. Effective internal controls should include review of drawdowns and appropriate supporting documentation should be retained. The Fiscal Control and Internal Auditing Act (30 ILCS 10/3001) requires the establishment and maintenance of a system, or systems, of internal fiscal and administrative controls to safeguard funds against waste, loss, unauthorized use, and misappropriation. University officials indicated there was no formal process in place in place to review and approve drawdowns due to believing the informal process was adequate. The failure to review drawdown requests increases the likelihood of noncompliance with laws and regulations. (Finding Code No. 2022-004) RECOMMENDATION We recommend the University establish processes and procedures to ensure all cash drawdowns are reviewed, approved, and documentation of the review and approval is maintained. UNIVERSITY RESPONSE We agree and have implemented corrective actions. We did not have a consistent procedure in place during the audit period. We have addressed the weakness by establishing segregation of duties in the performance of the drawdown procedure. Also, we have implemented measures to ensure approvals are now documented appropriately prior to processing drawdowns.
2022-004. Finding: Insufficient Controls over Review and Approval of Cash Drawdowns Federal Agency: Various Assistance Listing Number: Various Program Expenditures: $16,320,119 Program Name: Research and Development Cluster Award Number(s): Various Questioned Costs: None Southern Illinois University (University) Carbondale campus did not have procedures in place to consistently review cash drawdowns for the Research and Development Cluster. During our testing of the University?s Research and Development Cluster cash drawdowns, we noted 18 out of 40 (45%) drawdowns totaling $1,090,049 had no evidence the drawdown had been reviewed. The sample was not a statistically valid sample. Uniform Guidance (2 CFR 200.303(a)) requires nonfederal entities receiving federal awards establish and maintain effective internal control to reasonably ensure compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. Effective internal controls should include review of drawdowns and appropriate supporting documentation should be retained. The Fiscal Control and Internal Auditing Act (30 ILCS 10/3001) requires the establishment and maintenance of a system, or systems, of internal fiscal and administrative controls to safeguard funds against waste, loss, unauthorized use, and misappropriation. University officials indicated there was no formal process in place in place to review and approve drawdowns due to believing the informal process was adequate. The failure to review drawdown requests increases the likelihood of noncompliance with laws and regulations. (Finding Code No. 2022-004) RECOMMENDATION We recommend the University establish processes and procedures to ensure all cash drawdowns are reviewed, approved, and documentation of the review and approval is maintained. UNIVERSITY RESPONSE We agree and have implemented corrective actions. We did not have a consistent procedure in place during the audit period. We have addressed the weakness by establishing segregation of duties in the performance of the drawdown procedure. Also, we have implemented measures to ensure approvals are now documented appropriately prior to processing drawdowns.
2022-004. Finding: Insufficient Controls over Review and Approval of Cash Drawdowns Federal Agency: Various Assistance Listing Number: Various Program Expenditures: $16,320,119 Program Name: Research and Development Cluster Award Number(s): Various Questioned Costs: None Southern Illinois University (University) Carbondale campus did not have procedures in place to consistently review cash drawdowns for the Research and Development Cluster. During our testing of the University?s Research and Development Cluster cash drawdowns, we noted 18 out of 40 (45%) drawdowns totaling $1,090,049 had no evidence the drawdown had been reviewed. The sample was not a statistically valid sample. Uniform Guidance (2 CFR 200.303(a)) requires nonfederal entities receiving federal awards establish and maintain effective internal control to reasonably ensure compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. Effective internal controls should include review of drawdowns and appropriate supporting documentation should be retained. The Fiscal Control and Internal Auditing Act (30 ILCS 10/3001) requires the establishment and maintenance of a system, or systems, of internal fiscal and administrative controls to safeguard funds against waste, loss, unauthorized use, and misappropriation. University officials indicated there was no formal process in place in place to review and approve drawdowns due to believing the informal process was adequate. The failure to review drawdown requests increases the likelihood of noncompliance with laws and regulations. (Finding Code No. 2022-004) RECOMMENDATION We recommend the University establish processes and procedures to ensure all cash drawdowns are reviewed, approved, and documentation of the review and approval is maintained. UNIVERSITY RESPONSE We agree and have implemented corrective actions. We did not have a consistent procedure in place during the audit period. We have addressed the weakness by establishing segregation of duties in the performance of the drawdown procedure. Also, we have implemented measures to ensure approvals are now documented appropriately prior to processing drawdowns.
2022-004. Finding: Insufficient Controls over Review and Approval of Cash Drawdowns Federal Agency: Various Assistance Listing Number: Various Program Expenditures: $16,320,119 Program Name: Research and Development Cluster Award Number(s): Various Questioned Costs: None Southern Illinois University (University) Carbondale campus did not have procedures in place to consistently review cash drawdowns for the Research and Development Cluster. During our testing of the University?s Research and Development Cluster cash drawdowns, we noted 18 out of 40 (45%) drawdowns totaling $1,090,049 had no evidence the drawdown had been reviewed. The sample was not a statistically valid sample. Uniform Guidance (2 CFR 200.303(a)) requires nonfederal entities receiving federal awards establish and maintain effective internal control to reasonably ensure compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. Effective internal controls should include review of drawdowns and appropriate supporting documentation should be retained. The Fiscal Control and Internal Auditing Act (30 ILCS 10/3001) requires the establishment and maintenance of a system, or systems, of internal fiscal and administrative controls to safeguard funds against waste, loss, unauthorized use, and misappropriation. University officials indicated there was no formal process in place in place to review and approve drawdowns due to believing the informal process was adequate. The failure to review drawdown requests increases the likelihood of noncompliance with laws and regulations. (Finding Code No. 2022-004) RECOMMENDATION We recommend the University establish processes and procedures to ensure all cash drawdowns are reviewed, approved, and documentation of the review and approval is maintained. UNIVERSITY RESPONSE We agree and have implemented corrective actions. We did not have a consistent procedure in place during the audit period. We have addressed the weakness by establishing segregation of duties in the performance of the drawdown procedure. Also, we have implemented measures to ensure approvals are now documented appropriately prior to processing drawdowns.
2022-004. Finding: Insufficient Controls over Review and Approval of Cash Drawdowns Federal Agency: Various Assistance Listing Number: Various Program Expenditures: $16,320,119 Program Name: Research and Development Cluster Award Number(s): Various Questioned Costs: None Southern Illinois University (University) Carbondale campus did not have procedures in place to consistently review cash drawdowns for the Research and Development Cluster. During our testing of the University?s Research and Development Cluster cash drawdowns, we noted 18 out of 40 (45%) drawdowns totaling $1,090,049 had no evidence the drawdown had been reviewed. The sample was not a statistically valid sample. Uniform Guidance (2 CFR 200.303(a)) requires nonfederal entities receiving federal awards establish and maintain effective internal control to reasonably ensure compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. Effective internal controls should include review of drawdowns and appropriate supporting documentation should be retained. The Fiscal Control and Internal Auditing Act (30 ILCS 10/3001) requires the establishment and maintenance of a system, or systems, of internal fiscal and administrative controls to safeguard funds against waste, loss, unauthorized use, and misappropriation. University officials indicated there was no formal process in place in place to review and approve drawdowns due to believing the informal process was adequate. The failure to review drawdown requests increases the likelihood of noncompliance with laws and regulations. (Finding Code No. 2022-004) RECOMMENDATION We recommend the University establish processes and procedures to ensure all cash drawdowns are reviewed, approved, and documentation of the review and approval is maintained. UNIVERSITY RESPONSE We agree and have implemented corrective actions. We did not have a consistent procedure in place during the audit period. We have addressed the weakness by establishing segregation of duties in the performance of the drawdown procedure. Also, we have implemented measures to ensure approvals are now documented appropriately prior to processing drawdowns.
2022-004. Finding: Insufficient Controls over Review and Approval of Cash Drawdowns Federal Agency: Various Assistance Listing Number: Various Program Expenditures: $16,320,119 Program Name: Research and Development Cluster Award Number(s): Various Questioned Costs: None Southern Illinois University (University) Carbondale campus did not have procedures in place to consistently review cash drawdowns for the Research and Development Cluster. During our testing of the University?s Research and Development Cluster cash drawdowns, we noted 18 out of 40 (45%) drawdowns totaling $1,090,049 had no evidence the drawdown had been reviewed. The sample was not a statistically valid sample. Uniform Guidance (2 CFR 200.303(a)) requires nonfederal entities receiving federal awards establish and maintain effective internal control to reasonably ensure compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. Effective internal controls should include review of drawdowns and appropriate supporting documentation should be retained. The Fiscal Control and Internal Auditing Act (30 ILCS 10/3001) requires the establishment and maintenance of a system, or systems, of internal fiscal and administrative controls to safeguard funds against waste, loss, unauthorized use, and misappropriation. University officials indicated there was no formal process in place in place to review and approve drawdowns due to believing the informal process was adequate. The failure to review drawdown requests increases the likelihood of noncompliance with laws and regulations. (Finding Code No. 2022-004) RECOMMENDATION We recommend the University establish processes and procedures to ensure all cash drawdowns are reviewed, approved, and documentation of the review and approval is maintained. UNIVERSITY RESPONSE We agree and have implemented corrective actions. We did not have a consistent procedure in place during the audit period. We have addressed the weakness by establishing segregation of duties in the performance of the drawdown procedure. Also, we have implemented measures to ensure approvals are now documented appropriately prior to processing drawdowns.