Prince George's County Public Schools respectfully submits the following corrective action plan for the year ended June 30, 2024.
Audit period: June 30, 2024
The findings from the schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the number...
Prince George's County Public Schools respectfully submits the following corrective action plan for the year ended June 30, 2024.
Audit period: June 30, 2024
The findings from the schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule.
FINDINGS—FEDERAL AWARD PROGRAMS AUDITS
U.S. Department of EducationStudent Support and Academic Enrichment Program– Assistance Listing No. 84.424
We recommend that the School system review its procedures to ensure that amounts reported on the SEFA are in accordance with 2 CFR part 200.502 and 510.
Explanation of disagreement with audit finding: We agree with the finding in part. As the auditors noted, Grant Number 20157201, ended on 9/30/22. There were additional FY23 invoices and payroll processed to this grant after the grant was closed out by the Grant Accountant. The corrections to remove these expenses, though they caused a net effect of zero, were recorded in fiscal year 2024. The adjustments for $27,799 were mistakenly reported on the fiscal year 2024 SEFA. These additional amounts were never reported in the MSDE AFR system, because as noted, they resulted in net zero change. Reporting in the MSDE AFR system is always done with a report from Oracle, the school system’s financial reporting system, and only actual expenses are
reported. In addition, at year end, the full report is reconciled to our Grants Roll Forward Report, which allows us to ensure the correct information is reported for each grant.
Action taken in response to finding: The $27,799 will be removed from the FY24 SEFA. In an ongoing effort to ensure that all grants are reported correctly and in line Grant’s Administrator will hold regular meetings (at least quarterly) with the Budget Analyst and/or Grants Accountant assigned to these grant funds. The Grants Accountant will also provide transaction and payroll detail reports to the Grants Administrator on a regular basis for review and correction when necessary.
Planned completion date for corrective action plan: March 2025
Contact person(s) responsible for corrective action:
Department of the Division of Student Services:
Elizabeth Faison, Associate Superintendent of Student Services, Ph.D., NCC, LCPC
Grant Financial Management Office:
Darrell Haley, Supervising Budget Analyst
Claire Taylor, Supervising Grants Accountant, CPA, CGFM, CGMS