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Corrective Action Plans

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Finding 530093 (2024-001)
Significant Deficiency 2024
Midland School District
AR
School Nutrition Programs Eligibility
A.      The District will establish controls to ensure free and reduced price meal applications are properly completed by the applicant before processing.
A.      The District will establish controls to ensure free and reduced price meal applications are properly completed by the applicant before processing.
View Audit 348148
Finding 530093 (2024-001)
Significant Deficiency 2024
Midland School District
AR
School Nutrition Programs Eligibility
B.      The District will ensure that a complete application includes the names of children for whom the application is made.
B.      The District will ensure that a complete application includes the names of children for whom the application is made.
View Audit 348148
Finding 530093 (2024-001)
Significant Deficiency 2024
Midland School District
AR
School Nutrition Programs Eligibility
C.      A SNAP case number of the household for whom the application is made if person has SNAP.
C.      A SNAP case number of the household for whom the application is made if person has SNAP.
View Audit 348148
Finding 530093 (2024-001)
Significant Deficiency 2024
Midland School District
AR
School Nutrition Programs Eligibility
D.      The signature of an adult household member has been submitted on the paperwork. (this may be a foster parent or an official of a court or other agency with responsibility for the child.
D.      The signature of an adult household member has been submitted on the paperwork. (this may be a foster parent or an official of a court or other agency with responsibility for the child.
View Audit 348148
Finding 530093 (2024-001)
Significant Deficiency 2024
Midland School District
AR
School Nutrition Programs Eligibility
E.       The names of all household members.
E.       The names of all household members.
View Audit 348148
Finding 530093 (2024-001)
Significant Deficiency 2024
Midland School District
AR
School Nutrition Programs Eligibility
F.       The amount of current income by each member and the source of the income.
F.       The amount of current income by each member and the source of the income.
View Audit 348148
Finding 530093 (2024-001)
Significant Deficiency 2024
Midland School District
AR
School Nutrition Programs Eligibility
G.      The last four of the social security number of the adult household member who signs the application or an indication that the household member does not have a social security number (box checked for “no social security number”) Indication that the child is a foster child
G.      The last four of the social security number of the adult household member who signs the application or an indication that the household member does not have a social security number (box checked for “no social security number”) Indication that the child is a foster child
View Audit 348148
Finding 530089 (2024-002)
Significant Deficiency 2024
Wheaton College
MA
Student Financial Aid Reporting Matching / Level of Effort / Earmarking
2024-002 Enrollment Reporting Finding: The College did not accurately report enrollment dates at the program level to the National Student Loan Data System (NSLDS). Corrective Action Taken or Planned: The identified reporting errors are due to software defects that occurred after system upgrades, ...
2024-002 Enrollment Reporting Finding: The College did not accurately report enrollment dates at the program level to the National Student Loan Data System (NSLDS). Corrective Action Taken or Planned: The identified reporting errors are due to software defects that occurred after system upgrades, resulting in data improperly exporting from our system to the Clearinghouse. In collaboration with our system’s vendor the offices of the Registrar and Student Financial Services are correcting these defects and updating internal procedures to include substantial testing of the reporting function following all system upgrades in the future. These offices are in the process of manually correcting any student reporting affected from fiscal year 2024. As noted in the finding, these errors did not cause any questioned costs. Anticipated Completion Date: June 2025 Person(s) Responsible for Corrective Actions: Carla Minchello – Director of Student Financial Aid, Office of Student Financial Services Sara Smith - Manager, Student & Academic Systems, Office of the Registrar
View Audit 348132
Finding 530087 (2024-001)
Significant Deficiency 2024
Wheaton College
MA
Student Financial Aid Reporting Matching / Level of Effort / Earmarking
2024-001 Enrollment Change Reporting Finding: The College did not accurately report enrollment changes at the program level to the National Student Loan Data System (NSLDS). Corrective Action Taken or Planned: The identified reporting errors are due to unique circumstances in which the date of det...
2024-001 Enrollment Change Reporting Finding: The College did not accurately report enrollment changes at the program level to the National Student Loan Data System (NSLDS). Corrective Action Taken or Planned: The identified reporting errors are due to unique circumstances in which the date of determination and effective date for students’ withdrawals occurred in two separate academic periods (winter session and spring session). The methodology for tracking these students internally changed in fiscal year 2024, resulting in the reporting error. This methodology was not used in prior fiscal years and as such no prior year data was affected. The College updated procedures again in fiscal year 2025 to ensure that this unique circumstance was properly captured by our system’s reporting structure going forward, and is in the process of manually correcting any students in NSLDS with similar circumstances from fiscal year 2024. As noted in the finding, these errors did not cause any questioned costs. Anticipated Completion Date: April 2025 Person(s) Responsible for Corrective Actions: Carla Minchello – Director of Student Financial Aid, Office of Student Financial Services Sara Smith - Manager, Student & Academic Systems, Office of the Registrar
View Audit 348132
Finding 530079 (2024-002)
Significant Deficiency 2024
Lacasa
MI
Internal Control / Segregation of Duties Allowable Costs / Cost Principles Significant Deficiency
The Organization concurs with the finding and has already begun the process of developing a method of allocating shelter and hotline staff based on actual services provided and implementing regular training sessions for all staff involved in grant funded programs. Anticipated completion date is June...
The Organization concurs with the finding and has already begun the process of developing a method of allocating shelter and hotline staff based on actual services provided and implementing regular training sessions for all staff involved in grant funded programs. Anticipated completion date is June 30, 2025.
View Audit 348130
Finding 530074 (2024-001)
Material Weakness 2024
Chelan-Douglas Transportation Council
WA
Procurement, Suspension & Debarment Subrecipient Monitoring
CORRECTIVE ACTION PLAN FOR FINDINGS REPORTED UNDER UNIFORM GUIDANCE Chelan-Douglas Transportation Council July 1, 2023 through June 30, 2024 This schedule presents the corrective action planned by the Council for findings reported in this report in accordance with Title 2 U.S. Code of Federal Regula...
CORRECTIVE ACTION PLAN FOR FINDINGS REPORTED UNDER UNIFORM GUIDANCE Chelan-Douglas Transportation Council July 1, 2023 through June 30, 2024 This schedule presents the corrective action planned by the Council for findings reported in this report in accordance with Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Finding ref number: 2024-001 Finding caption: The Council did not have adequate internal controls and did not comply with federal suspension and debarment requirements. Name, address, and telephone of Council contact person: Jeff Wilkens, Executive Director 37 S Wenatchee Ave, Suite C Wenatchee, WA 98801 509-663-9059 Corrective action the auditee plans to take in response to the finding: The Council will add a suspension and debarment certification exhibit to its Professional Service Agreement form used for administering federally funded contracts. Anticipated date to complete the corrective action: March 1, 2025
View Audit 348126
Robertsville Apartments, Inc.
TN
HUD Housing Programs
Management will request a rent increase when the property is eligible and budget for monthly tax and escrow deposits to prevent future shortfalls in escrow cash.
Management will request a rent increase when the property is eligible and budget for monthly tax and escrow deposits to prevent future shortfalls in escrow cash.
View Audit 348120
Pedigo Apartments Ii, Inc.
TN
Corrective Action Plan: Management will request a rent increase when the property is eligible and budget for monthly tax and escrow deposits to prevent future shortfalls in escrow cash.
Corrective Action Plan: Management will request a rent increase when the property is eligible and budget for monthly tax and escrow deposits to prevent future shortfalls in escrow cash.
View Audit 348119
Pedigo Apartments I, Inc.
TN
HUD Housing Programs
Management will request a rent increase when the property is eligible and budget for monthly tax and escrow deposits to prevent future shortfalls in escrow cash.
Management will request a rent increase when the property is eligible and budget for monthly tax and escrow deposits to prevent future shortfalls in escrow cash.
View Audit 348118
Clinch River Apartments, Inc.
TN
HUD Housing Programs
Corrective Action Plan: Management will request a rent increase when the property is eligible and budget for monthly tax and escrow deposits to prevent future shortfalls in escrow cash.
Corrective Action Plan: Management will request a rent increase when the property is eligible and budget for monthly tax and escrow deposits to prevent future shortfalls in escrow cash.
View Audit 348115
Finding 530069 (2024-072)
Material Weakness 2024
State of Nebraska
NE
Questioned Costs Subrecipient Monitoring § 200.201
Program: AL 21.029 – COVID-19 Coronavirus Capital Projects Fund – Subrecipient Monitoring Corrective Action Plan: Prior to the second round of CPF awards, the department created a standardized “Budget Template” that has been incorporated into the grant application process. This tool allows for a...
Program: AL 21.029 – COVID-19 Coronavirus Capital Projects Fund – Subrecipient Monitoring Corrective Action Plan: Prior to the second round of CPF awards, the department created a standardized “Budget Template” that has been incorporated into the grant application process. This tool allows for a more robust documented review of reasonable and estimated costs. The updated budget process has already been applied to the 2024 Capital Projects Fund awards. The Commission has a standardized reimbursement template that further strengthens this process by allowing us to compare verified actual costs to the originally budgeted costs. The implementation of this enhanced process allows us to build a documented dataset of historical project data and associated costs, which will continue to expand as new awards are made and reimbursement requests reflecting actual costs are received. Contact: Carrie Gans Anticipated Completion Date: Completed
View Audit 348113 Questioned Costs: $1
Finding 530068 (2024-070)
Significant Deficiency 2024
State of Nebraska
NE
Matching / Level of Effort / Earmarking Subrecipient Monitoring Reporting § 200.302 § 200.511
Program: AL 21.027 – COVID-19 – Coronavirus State and Local Fiscal Recovery Funds – Reporting Corrective Action Plan: As of the reporting period ended September 30, 2024, changes requested by agencies to obligations or expenditures have been updated. DAS will obtain the written justification for...
Program: AL 21.027 – COVID-19 – Coronavirus State and Local Fiscal Recovery Funds – Reporting Corrective Action Plan: As of the reporting period ended September 30, 2024, changes requested by agencies to obligations or expenditures have been updated. DAS will obtain the written justification for capital expenditures for the projects identified. Contact: Philip Olsen Anticipated Completion Date: January 31, 2025
View Audit 348113
Finding 530067 (2024-069)
Material Weakness 2024
State of Nebraska
NE
Questioned Costs Allowable Costs / Cost Principles § 200.303 § 200.403 § 200.511
Program: AL 21.027 – COVID-19 – Coronavirus State and Local Fiscal Recovery Funds – Allowability   Corrective Action Plan: DHHS has implemented a process to obtain signed legal affidavits from all recipients attesting to using the employee retention and recruitment funds in accordance with state a...
Program: AL 21.027 – COVID-19 – Coronavirus State and Local Fiscal Recovery Funds – Allowability   Corrective Action Plan: DHHS has implemented a process to obtain signed legal affidavits from all recipients attesting to using the employee retention and recruitment funds in accordance with state and federal law. Additionally, the department subsequently requested and received supporting documentation of expenditures from all samples selected by the APA, supporting allowable use of the funds distributed. The Department will request documentation of expenditures for SFY25 payments made under this program for a sample of recipients for final payments received as part of LB1014 in SFY25. The State Fair Board contract with NDEE is ongoing and the change in the calculated tourism loss amount will result in tourism loss section and Clean Water (all other) section contractual revisions (offsetting adjustments). No additional impact or follow up action noted. Contact: Philip Olsen Anticipated Completion Date: January 31, 2025
View Audit 348113 Questioned Costs: $1
State of Nebraska
NE
Allowable Costs / Cost Principles Reporting Matching / Level of Effort / Earmarking § 200.302
Program: AL 21.023 – COVID-19 Emergency Rental Assistance – Reporting Corrective Action Plan: On February 3, 2025, the vendor system report was corrected. A review of summary AMI data will be reconciled to detailed data to ensure subsequent reports are correct. Contact: Philip Olsen – DAS Acc...
Program: AL 21.023 – COVID-19 Emergency Rental Assistance – Reporting Corrective Action Plan: On February 3, 2025, the vendor system report was corrected. A review of summary AMI data will be reconciled to detailed data to ensure subsequent reports are correct. Contact: Philip Olsen – DAS Accounting Administrator Anticipated Completion Date: February 2, 2025
View Audit 348113
Finding 530065 (2024-067)
Material Weakness 2024
State of Nebraska
NE
Questioned Costs Eligibility Allowable Costs / Cost Principles § 200.303
Program: AL 21.023 – COVID-19 Emergency Rental Assistance – Allowability & Eligibility Corrective Action Plan: • Additional guidance will be provided to Nelnet reviewers, specifically regarding households with no income that need to be verified every 90 days and households with more than one ad...
Program: AL 21.023 – COVID-19 Emergency Rental Assistance – Allowability & Eligibility Corrective Action Plan: • Additional guidance will be provided to Nelnet reviewers, specifically regarding households with no income that need to be verified every 90 days and households with more than one adult in the home. • Additional guidance will be provided to Nelnet reviewers regarding applicant communication such as move outs, relocations, payment concerns, etc. • NEMA will work with NIFA and will continue to pursue any payments that should be returned due to tenant vacating rental unit. • NEMA will advise NIFA and will implement any recommended changes to late fee policy. Contact: Erv Portis, Impala Carey, NEMA Anticipated Completion Date: 28 March, 2025
View Audit 348113 Questioned Costs: $1
State of Nebraska
NE
Questioned Costs Allowable Costs / Cost Principles Subrecipient Monitoring § 200.332 § 200.403 § 200.405 § 200.430 § 200.442
Program: AL 20.509 – Formula Grants for Rural Areas – Allowability & Subrecipient Monitoring Corrective Action Plan: • NDOT will continue to enhance its financial review procedures to ensure that all subrecipients provide adequate supporting documentation for expenditures, including personnel ...
Program: AL 20.509 – Formula Grants for Rural Areas – Allowability & Subrecipient Monitoring Corrective Action Plan: • NDOT will continue to enhance its financial review procedures to ensure that all subrecipients provide adequate supporting documentation for expenditures, including personnel charges and cost allocations. • Training sessions will continue to be conducted for subrecipients to reinforce compliance requirements related to allowable costs, proper documentation, and cost allocation methods. • Revised internal procedures will clarify expectations for travel costs, fuel charges, personnel reimbursements, and revenue reporting to prevent improper charges to the grant. • Assigning audit staff to conduct periodic sampling throughout the year enhances our ability to ensure costs are properly supported, adapt to necessary changes, and effectively communicate updates to our subrecipients. Contact: Jodi Gibson Anticipated Completion Date: NDOT appreciates the audit’s recommendations and remains committed to ensuring compliance with Federal requirements through strengthened internal controls and enhanced subrecipient oversight. This will be an ongoing and continual effort to address anticipated compliance requirements and evolving state and federal regulations.
View Audit 348113 Questioned Costs: $1
State of Nebraska
NE
Questioned Costs Allowable Costs / Cost Principles § 200.405
Program: AL 17.225 – Unemployment Insurance (UI) – Admin – Allowability Corrective Action Plan: NDOL has reviewed the current cost allocation plan with the Federal authority and received conditional approval for changes beginning in state fiscal year 2025. Contact: Rea Easton Anticipated Compl...
Program: AL 17.225 – Unemployment Insurance (UI) – Admin – Allowability Corrective Action Plan: NDOL has reviewed the current cost allocation plan with the Federal authority and received conditional approval for changes beginning in state fiscal year 2025. Contact: Rea Easton Anticipated Completion Date: Completed
View Audit 348113 Questioned Costs: $1
Finding 530062 (2024-065)
Significant Deficiency 2024
State of Nebraska
NE
Reporting Eligibility HUD Housing Programs
Program: AL 17.225 – Unemployment Insurance (UI) – State – Special Tests Corrective Action Plan: We continue to refine our processes to ensure that overpayments are established promptly and in accordance with all applicable regulations. We will continue to monitor the implemented procedures and ...
Program: AL 17.225 – Unemployment Insurance (UI) – State – Special Tests Corrective Action Plan: We continue to refine our processes to ensure that overpayments are established promptly and in accordance with all applicable regulations. We will continue to monitor the implemented procedures and make improvements as necessary to ensure that overpayments are established and processed accurately and timely. We are working with our vendor to correct the system issues related to charging. Contact: Andi Bridgmon Anticipated Completion Date: December 2025
View Audit 348113
Finding 530061 (2024-064)
Significant Deficiency 2024
State of Nebraska
NE
Internal Control / Segregation of Duties Special Tests & Provisions
Program: AL 17.225 – Unemployment Insurance (UI) – State – Special Tests Corrective Action Plan: Work with vendor to implement system changes needed. Continuous process improvement of adjudication is ongoing. Contact: Andi Bridgmon Anticipated Completion Date: December 2025
Program: AL 17.225 – Unemployment Insurance (UI) – State – Special Tests Corrective Action Plan: Work with vendor to implement system changes needed. Continuous process improvement of adjudication is ongoing. Contact: Andi Bridgmon Anticipated Completion Date: December 2025
View Audit 348113
State of Nebraska
NE
Reporting Matching / Level of Effort / Earmarking Internal Control / Segregation of Duties § 200.302
Program: AL 17.225 – Unemployment Insurance (UI) – State – Reporting Corrective Action Plan: NDOL has reviewed the federal directions associated with the report in question and has an increased understanding of the report requirements. NDOL has developed a better understanding of reports related...
Program: AL 17.225 – Unemployment Insurance (UI) – State – Reporting Corrective Action Plan: NDOL has reviewed the federal directions associated with the report in question and has an increased understanding of the report requirements. NDOL has developed a better understanding of reports related to benefits paid, reissued, cancelled, and recouped. NDOL can reconcile the timing of benefits drawn, benefits paid, benefits failed, benefits reissued to that activity in bank statements. NDOL is developing a reconciliation process for the timing of recouped benefits, and that activity on bank statements. NDOL will be able to accurately report benefits paid by relevant source, netted for any cancelled or recouped amounts in accordance with reporting guidelines, and directly traceable to supporting documentation. Contact: Rea Easton Anticipated Completion Date: September 2025
View Audit 348113
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