FAC Explorer

Corrective Action Plans

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Finding 1154895 (2024-002)
Material Weakness 2024
South Central Medical and Resource Center, Inc.
OK
1. In 2024, SCMRC engaged its contract accountant to develop formal internal reconciliation procedures.
1. In 2024, SCMRC engaged its contract accountant to develop formal internal reconciliation procedures.
View Audit 367237
Finding 1154895 (2024-002)
Material Weakness 2024
South Central Medical and Resource Center, Inc.
OK
2. A full-time Controller was hired in April 2025, bringing additional oversight and financial management capacity.
2. A full-time Controller was hired in April 2025, bringing additional oversight and financial management capacity.
View Audit 367237
Finding 1154895 (2024-002)
Material Weakness 2024
South Central Medical and Resource Center, Inc.
OK
3. Monthly reconciliation processes were implemented and documented, including supporting schedules that tie A/R balances to the general ledger.
3. Monthly reconciliation processes were implemented and documented, including supporting schedules that tie A/R balances to the general ledger.
View Audit 367237
Finding 1154895 (2024-002)
Material Weakness 2024
South Central Medical and Resource Center, Inc.
OK
4. These reconciliation reports are now reviewed monthly by the CEO and included in Finance Committee materials.
4. These reconciliation reports are now reviewed monthly by the CEO and included in Finance Committee materials.
View Audit 367237
Finding 1154895 (2024-002)
Material Weakness 2024
South Central Medical and Resource Center, Inc.
OK
Corrective Action Plan:
Corrective Action Plan:
View Audit 367237
Finding 1154895 (2024-002)
Material Weakness 2024
South Central Medical and Resource Center, Inc.
OK
1. SCMRC will maintain monthly A/R-to-GL reconciliation processes, with the Controller responsible for oversight and documentation.
1. SCMRC will maintain monthly A/R-to-GL reconciliation processes, with the Controller responsible for oversight and documentation.
View Audit 367237
Finding 1154895 (2024-002)
Material Weakness 2024
South Central Medical and Resource Center, Inc.
OK
2. Reconciliation reports will continue to be included in monthly board and Finance Committee financial packets.
2. Reconciliation reports will continue to be included in monthly board and Finance Committee financial packets.
View Audit 367237
Finding 1154895 (2024-002)
Material Weakness 2024
South Central Medical and Resource Center, Inc.
OK
3. SCMRC’s financial policies adopted to clear OSV Condition #4 will be reviewed annually and updated as needed to ensure continued compliance with 45 CFR § 75.302 and related Uniform Guidance standards.
3. SCMRC’s financial policies adopted to clear OSV Condition #4 will be reviewed annually and updated as needed to ensure continued compliance with 45 CFR § 75.302 and related Uniform Guidance standards.
View Audit 367237
Finding 1154894 (2024-001)
Material Weakness 2024
South Central Medical and Resource Center, Inc.
OK
Corrective Actions Taken:
Corrective Actions Taken:
View Audit 367237
Finding 1154894 (2024-001)
Material Weakness 2024
South Central Medical and Resource Center, Inc.
OK
1. Historical reconciliations for FY21–FY24 were completed by CPA Zac Mabry in 2025.
1. Historical reconciliations for FY21–FY24 were completed by CPA Zac Mabry in 2025.
View Audit 367237
Finding 1154894 (2024-001)
Material Weakness 2024
South Central Medical and Resource Center, Inc.
OK
2. A full-time Controller was hired in April 2025 to manage the general ledger and oversee reconciliations.
2. A full-time Controller was hired in April 2025 to manage the general ledger and oversee reconciliations.
View Audit 367237
Finding 1154894 (2024-001)
Material Weakness 2024
South Central Medical and Resource Center, Inc.
OK
3. Bank reconciliations are now completed monthly and reviewed within 30 days of month-end.
3. Bank reconciliations are now completed monthly and reviewed within 30 days of month-end.
View Audit 367237
Finding 1154894 (2024-001)
Material Weakness 2024
South Central Medical and Resource Center, Inc.
OK
4. Reconciled financials are included in internal financial packets and presented to the Finance Committee prior to each board meeting.
4. Reconciled financials are included in internal financial packets and presented to the Finance Committee prior to each board meeting.
View Audit 367237
Finding 1154894 (2024-001)
Material Weakness 2024
South Central Medical and Resource Center, Inc.
OK
5. In May 2025, SCMRC’s Board of Directors received formal fiscal governance training from Forvis and OKPCA. The training recording is now part of new board member onboarding.
5. In May 2025, SCMRC’s Board of Directors received formal fiscal governance training from Forvis and OKPCA. The training recording is now part of new board member onboarding.
View Audit 367237
Finding 1154894 (2024-001)
Material Weakness 2024
South Central Medical and Resource Center, Inc.
OK
6. Weekly meetings between the CEO, Controller, and contract accountant ensure alignment between internal financials, grant documentation, and reconciliation accuracy.
6. Weekly meetings between the CEO, Controller, and contract accountant ensure alignment between internal financials, grant documentation, and reconciliation accuracy.
View Audit 367237
Finding 1154894 (2024-001)
Material Weakness 2024
South Central Medical and Resource Center, Inc.
OK
Corrective Action Plan:
Corrective Action Plan:
View Audit 367237
Finding 1154894 (2024-001)
Material Weakness 2024
South Central Medical and Resource Center, Inc.
OK
1. The Controller will maintain a monthly reconciliation checklist signed off by the CEO and contract accountant within 30 days of each month-end close.
1. The Controller will maintain a monthly reconciliation checklist signed off by the CEO and contract accountant within 30 days of each month-end close.
View Audit 367237
Finding 1154894 (2024-001)
Material Weakness 2024
South Central Medical and Resource Center, Inc.
OK
2. SCMRC will implement a quarterly internal audit process beginning Q1 FY26 to review bank reconciliation documentation for accuracy, timeliness, and supporting detail.
2. SCMRC will implement a quarterly internal audit process beginning Q1 FY26 to review bank reconciliation documentation for accuracy, timeliness, and supporting detail.
View Audit 367237
Finding 1154894 (2024-001)
Material Weakness 2024
South Central Medical and Resource Center, Inc.
OK
3. The Finance Committee will receive quarterly attestation of reconciliation compliance and any discrepancies or delays will be documented in meeting minutes.
3. The Finance Committee will receive quarterly attestation of reconciliation compliance and any discrepancies or delays will be documented in meeting minutes.
View Audit 367237
Finding 1154894 (2024-001)
Material Weakness 2024
South Central Medical and Resource Center, Inc.
OK
4. SCMRC’s reconciliation policy will be reviewed annually by the CEO and Controller, with any updates formally approved by the Board.
4. SCMRC’s reconciliation policy will be reviewed annually by the CEO and Controller, with any updates formally approved by the Board.
View Audit 367237
Finding 1154894 (2024-001)
Material Weakness 2024
South Central Medical and Resource Center, Inc.
OK
5. New finance team hires will be required to complete onboarding training in reconciliation procedures and internal controls within 30 days of hire.
5. New finance team hires will be required to complete onboarding training in reconciliation procedures and internal controls within 30 days of hire.
View Audit 367237
Finding 1154894 (2024-001)
Material Weakness 2024
South Central Medical and Resource Center, Inc.
OK
6. A reconciliation exception log will be maintained by the Controller and reviewed by the CEO quarterly to monitor and resolve any recurring issues.
6. A reconciliation exception log will be maintained by the Controller and reviewed by the CEO quarterly to monitor and resolve any recurring issues.
View Audit 367237
Finding 1154893 (2024-005)
Material Weakness 2024
Southwest Health and Human Services
MN
Questioned Costs Allowable Costs / Cost Principles Reporting § 200.303
Finding Number: 2024-005 Finding Title: Activities Allowed or Unallowed, Allowable Costs/Cost Principles, and Reporting Program: 93.778 Medical Assistance Program Name of Contact Person Responsible for Corrective Action: Lisa DeBoer – Director of Business Management Jenny Severson – Fiscal Officer T...
Finding Number: 2024-005 Finding Title: Activities Allowed or Unallowed, Allowable Costs/Cost Principles, and Reporting Program: 93.778 Medical Assistance Program Name of Contact Person Responsible for Corrective Action: Lisa DeBoer – Director of Business Management Jenny Severson – Fiscal Officer Tiffany Bailey – Fiscal Officer Corrective Action Planned: The planned corrective action is to review report instructions regularly, accurately identify appropriate eligible revenue and expenditures for each report and review for accuracy by implementing secondary review of the data that is being reported as well as resubmit any report corrections timely. An improved process has been implemented for verifying FTE payroll splits and verifying staff time is allocated to the appropriate program. Anticipated Completion Date: October 31, 2025
View Audit 367223 Questioned Costs: $1
Finding 1154892 (2024-006)
Material Weakness 2024
Southwest Health and Human Services
MN
Eligibility Material Weakness Internal Control / Segregation of Duties § 200.303
Finding Number: 2024-006 Finding Title: Eligibility – MAXIS Program: 93.778 Medical Assistance Program Name of Contact Person Responsible for Corrective Action: Kathryn Herding – Eligibility Supervisor Corey Remiger – Eligibility Supervisor Ashley VanOverbeke- Eligibility Supervisor Corrective Actio...
Finding Number: 2024-006 Finding Title: Eligibility – MAXIS Program: 93.778 Medical Assistance Program Name of Contact Person Responsible for Corrective Action: Kathryn Herding – Eligibility Supervisor Corey Remiger – Eligibility Supervisor Ashley VanOverbeke- Eligibility Supervisor Corrective Action Planned: The planned corrective action is to continue reminding and reviewing with staff on a regular basis and at unit meetings the need to utilize checklists with all applications and renewals so all required documentation is on file, verify income and asset requirements, and complete case transfers correctly. Supervisors and/or Lead Workers will also complete case reviews for accuracy. Anticipated Completion Date: November 30, 2025
View Audit 367223
Finding 1154890 (2024-004)
Material Weakness 2024
Southwest Health and Human Services
MN
Allowable Costs / Cost Principles Reporting Internal Control / Segregation of Duties § 200.303
Finding Number: 2024-004 Finding Title: Activities Allowed or Unallowed and Allowable Costs/Cost Principles Program: 93.563 Child Support Services Name of Contact Person Responsible for Corrective Action: Lisa DeBoer – Director of Business Management Jenny Severson – Fiscal Officer Tiffany Bailey – ...
Finding Number: 2024-004 Finding Title: Activities Allowed or Unallowed and Allowable Costs/Cost Principles Program: 93.563 Child Support Services Name of Contact Person Responsible for Corrective Action: Lisa DeBoer – Director of Business Management Jenny Severson – Fiscal Officer Tiffany Bailey – Fiscal Officer Corrective Action Planned: The planned corrective action is to review report instructions regularly, accurately identify appropriate eligible revenue and expenditures for each report and review for accuracy by implementing secondary review of the data that is being reported as well as resubmit any report corrections timely. An improved process has been implemented for verifying FTE payroll splits and verifying staff time is allocated to the appropriate program. Anticipated Completion Date: October 31, 2025
View Audit 367223
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