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Corrective Action Plans

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Finding 2095 (2022-002)
Significant Deficiency 2022
Sapphire Community Health, Inc.
MT
Reporting § 200.512
Sapphire Community Health has contracted with an accounting and consulting firm to review records and procedures and to make recommendations for future use in June 2023 and have already begun implementing recommendations.
Sapphire Community Health has contracted with an accounting and consulting firm to review records and procedures and to make recommendations for future use in June 2023 and have already begun implementing recommendations.
View Audit 3653
Finding 2087 (2022-004)
Significant Deficiency 2022
Jewish Community Services, Inc.
MD
Allowable Costs / Cost Principles Subrecipient Monitoring Significant Deficiency § 200.303
Allowable costs Emergency Rental Assistance Program - Federal Assistance Listing Number: 21.023 Recommendation: We recommend that the Organization implement the proper policies and procedures to ensure compliance with 2 CFR section 200.303. Explanation of disagreement with audit finding: There is ...
Allowable costs Emergency Rental Assistance Program - Federal Assistance Listing Number: 21.023 Recommendation: We recommend that the Organization implement the proper policies and procedures to ensure compliance with 2 CFR section 200.303. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action planned/taken in response to finding:. JCS will ensure all expenses are properly allocated to the correct funding source. Name of the contact person responsible for corrective action: Nicole Wheeler, Controller Planned completion date for corrective action plan: June 30, 2024
View Audit 3645
Finding 2086 (2022-003)
Significant Deficiency 2022
Jewish Community Services, Inc.
MD
Subrecipient Monitoring Allowable Costs / Cost Principles Reporting § 200.303
Reporting Emergency Rental Assistance Program - Federal Assistance Listing Number: 21.023 Recommendation: We recommend that the Organization implement the proper policies and procedures to ensure compliance with 2 CFR section 200.303. Explanation of disagreement with audit finding: There is no dis...
Reporting Emergency Rental Assistance Program - Federal Assistance Listing Number: 21.023 Recommendation: We recommend that the Organization implement the proper policies and procedures to ensure compliance with 2 CFR section 200.303. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action planned/taken in response to finding: JCS will adopt a two-step process for grant reporting to ensure that deadlines are properly met. Grant reporting process begin will once the month ends and reports will be reviewed two days before the submission is due to ensure all reporting requirements are satisfied. Name of the contact person responsible for corrective action: Nicole Wheeler, Controller Planned completion date for corrective action plan: June 30, 2024
View Audit 3645
Eastern Connecticut Housing Organization
CT
Criteria: The Project’s reserve account must be fully funded in accordance with the budget as approved by USDA-RD and maintained in a separate bank account. Condition: During our audit testing, we noted that while the Project maintained a separate bank account for reserve funds, it was not funded in...
Criteria: The Project’s reserve account must be fully funded in accordance with the budget as approved by USDA-RD and maintained in a separate bank account. Condition: During our audit testing, we noted that while the Project maintained a separate bank account for reserve funds, it was not funded in accordance with the budget. -2- Cause: Budgeted transfers were not made before yearend to ensure the account is fully funded. Effect: Reserve bank account is underfunded. Questioned Costs: None noted. Recommendation: The Project should implement controls to ensure that the reserve bank account is fully funded. Management’s Views and Corrective Action Plan: Management will correct this when sufficient funds are able to be transferred into the reserve account.
View Audit 3623
Eastern Connecticut Housing Organization
CT
2021-001 SECURITY DEPOSITS Criteria: Tenant security deposit accounts must be fully funded and maintained in a separate bank account. Condition: During our audit testing, we noted that while the Project maintained a separate bank account for tenant security deposits, it was not fully funded. Cause: ...
2021-001 SECURITY DEPOSITS Criteria: Tenant security deposit accounts must be fully funded and maintained in a separate bank account. Condition: During our audit testing, we noted that while the Project maintained a separate bank account for tenant security deposits, it was not fully funded. Cause: The tenant security deposits subledger is not reconciled with the tenant security deposits bank account to ensure account is fully funded. Effect: Tenant security deposits bank account is underfunded. Questioned Costs: None noted. Recommendation: The Project should implement controls to ensure that the tenant security deposits bank account is fully funded. Management’s Views and Corrective Action Plan: Management has subsequently corrected this and transferred tenant funds received for their security deposit from the operating bank account to the tenant security deposits bank account to ensure it is fully funded.
View Audit 3623
Finding 2073 (2022-001)
Material Weakness 2022
Bellingham, City of
WA
Subrecipient Monitoring
The City of Bellingham has corrected its oversight in failing to file FFATA reports related to Housing and Services Program federal funding, and all reports are now up to date. In the future, the City will ensure timely reporting with procedures in place for the responsible staff to report regularly...
The City of Bellingham has corrected its oversight in failing to file FFATA reports related to Housing and Services Program federal funding, and all reports are now up to date. In the future, the City will ensure timely reporting with procedures in place for the responsible staff to report regularly and verify reporting is completed via email to the Housing and Services Program Manager.
View Audit 3605
Finding 2072 (2022-005)
Significant Deficiency 2022
Catherine McAuley Center, Inc.
IA
Allowable Costs / Cost Principles Significant Deficiency
Recommendation: Policies and procedures should be in place to ensure indirect costs are properly calculated and adequately approved/reviewed. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Management will review p...
Recommendation: Policies and procedures should be in place to ensure indirect costs are properly calculated and adequately approved/reviewed. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Management will review policies and procedures to ensure indirect costs are properly calculated and adequately approved/reviewed. Name of the contact person responsible for corrective action: Paula Land, Executive Director Planned completion date for corrective action plan: On going
View Audit 3591
Finding 2071 (2022-004)
Material Weakness 2022
Catherine McAuley Center, Inc.
IA
Allowable Costs / Cost Principles Material Weakness Reporting
Recommendation: Policies and procedures should be in place to ensure quarterly financial reports are properly supported, accurately reported, and adequately approved/reviewed. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to...
Recommendation: Policies and procedures should be in place to ensure quarterly financial reports are properly supported, accurately reported, and adequately approved/reviewed. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Management will review policies and procedures to ensure quarterly financial reports are properly supported, accurately reported, and adequately approved/reviewed. Name of the contact person responsible for corrective action: Paula Land, Executive Director Planned completion date for corrective action plan: On going
View Audit 3591
Finding 2023 (2022-002)
Significant Deficiency 2022
Fairfield City Board of Education
AL
Questioned Costs Equipment & Real Property Management § 200.313
The management of the Board was notified of the error and made the adjusting entries to correct the financial statements. The Technology Coordinator and CSFO will review expenditures for non-capitalized equipment more carefully.
The management of the Board was notified of the error and made the adjusting entries to correct the financial statements. The Technology Coordinator and CSFO will review expenditures for non-capitalized equipment more carefully.
View Audit 3535 Questioned Costs: $1
Tacoma Community House
WA
Questioned Costs Allowable Costs / Cost Principles § 200.402
We have no disagreement with the findings. We will require reconciliation of recorded expenses and actual payments to ensure billing of allowable reimbusable costs is correctly calculated and in agreement with the terms of relevant contracts. We will settle overbilling with the pass through entity. ...
We have no disagreement with the findings. We will require reconciliation of recorded expenses and actual payments to ensure billing of allowable reimbusable costs is correctly calculated and in agreement with the terms of relevant contracts. We will settle overbilling with the pass through entity. the Executive Director, Aimee Khuu will be responsible for ensuring that the corrective actions take place as described. if you have any questions or require additional information, please feel free to contact her at 253-383-3951 Ext 105 or akhuu@tacomacommunityhouse.org.
View Audit 3534 Questioned Costs: $1
Finding 2021 (2022-003)
Material Weakness 2022
Tacoma Community House
WA
Allowable Costs / Cost Principles Material Weakness
This is a reiteration of Finding 2022-002. Please refer to corrective action plan under finding 2022-002 as follows:We have no disagreement with the findings. Tacoma Community House will implement procedures to ensure disbursements are supported and approved before payment. Recurring payments will b...
This is a reiteration of Finding 2022-002. Please refer to corrective action plan under finding 2022-002 as follows:We have no disagreement with the findings. Tacoma Community House will implement procedures to ensure disbursements are supported and approved before payment. Recurring payments will be identified and approved at the start of the year. We will require accounts payable personnel to process payments only on documented and approved transactions. We will require credit card holders to limit use of their credit cards on pre-approved purposes, require adequate documentation of the expenses, and prohibit use of credit cared by their staff. Tacoma Community House will establish vendor rellationships with significant vendors and process such vendor purchases through accounts payable. The Executive Director, Aimee Khuu will be responsible for ensuring that the corrective actions take place as descibed. If you have any questions or require additional information, please feel free to contact her at 253-383-3951 Ext 105 or akhuu@tacomacommounityhouse.org.
View Audit 3534
Fountain Court Consumer Housing Cooperative, Inc.
IN
Questioned Costs
Management will deposit $1,650 into the replacement reserve and confirm future deposits are made in accordance with HUD.
Management will deposit $1,650 into the replacement reserve and confirm future deposits are made in accordance with HUD.
View Audit 3484 Questioned Costs: $1
Finding 2002 (2022-004)
Significant Deficiency 2022
The Immigrant and Community Refugee Organization
OR
Internal Control / Segregation of Duties Subrecipient Monitoring Allowable Costs / Cost Principles
Contact person (s) responsible: Jocelyn Swain, Interim Fiscal Director. Corrective action planned: Management will ensure that the Indirect Cost Rate Proposal is submitted annually and on time. Anticipated completion date: June 1, 2023
Contact person (s) responsible: Jocelyn Swain, Interim Fiscal Director. Corrective action planned: Management will ensure that the Indirect Cost Rate Proposal is submitted annually and on time. Anticipated completion date: June 1, 2023
View Audit 3447
Daniels Crossing
UT
HUD Housing Programs Equipment & Real Property Management
Ashleigh Lindquist, the Executive Director, will work with the Organization to repay the $500 that was unauthorized. The anticipated completion date is March 31, 2023.
Ashleigh Lindquist, the Executive Director, will work with the Organization to repay the $500 that was unauthorized. The anticipated completion date is March 31, 2023.
View Audit 3440
Daniels Crossing
UT
HUD Housing Programs
Ashleigh Lindquist, the Executive Director, will work with the Organization towards having all materials ready in order for the audit to be completed on time for the next fiscal year end. The anticipated completion to have all materials ready is August 31, 2023.
Ashleigh Lindquist, the Executive Director, will work with the Organization towards having all materials ready in order for the audit to be completed on time for the next fiscal year end. The anticipated completion to have all materials ready is August 31, 2023.
View Audit 3440
Daniels Crossing
UT
HUD Housing Programs
Ashleigh Lindquist, the Executive Director, will work with the Organization towards bringing the reserve account into compliance. The anticipated completion date is March 31, 2023.
Ashleigh Lindquist, the Executive Director, will work with the Organization towards bringing the reserve account into compliance. The anticipated completion date is March 31, 2023.
View Audit 3440
Finding 1994 (2022-002)
Material Weakness 2022
Good Shepherd Community Center
MS
Questioned Costs Subrecipient Monitoring Allowable Costs / Cost Principles
The Center agrees with the recommendation, and it will be implemented by Cindy McCarley no later than January 31, 2024. Some of these procedures have already been put into place in the calendar year 2023 and a thorough review of current procedures will be done to ensure compliance in future audits. ...
The Center agrees with the recommendation, and it will be implemented by Cindy McCarley no later than January 31, 2024. Some of these procedures have already been put into place in the calendar year 2023 and a thorough review of current procedures will be done to ensure compliance in future audits. The Center believes that all questioned costs were allowable costs as Center staff were diligent in obtaining approvals from the granting organization before spending grant funds.
View Audit 3433 Questioned Costs: $1
Finding 1993 (2022-001)
Material Weakness 2022
Good Shepherd Community Center
MS
Questioned Costs Internal Control / Segregation of Duties
The Center agrees with the recommendation, and it will be implemented by Cindy McCarley no later than January 31, 2024.
The Center agrees with the recommendation, and it will be implemented by Cindy McCarley no later than January 31, 2024.
View Audit 3433 Questioned Costs: $1
Finding 1951 (2022-003)
Material Weakness 2022
Municipality of Gurabo
PR
HUD Housing Programs Reporting
We are working in implementing adequate internal control procedures in order to comply with the submission of all required information for the Single Audit for Fiscal Year 2023.
We are working in implementing adequate internal control procedures in order to comply with the submission of all required information for the Single Audit for Fiscal Year 2023.
View Audit 3372
Finding 1948 (2022-002)
Material Weakness 2022
Municipality of Gurabo
PR
Reporting Matching / Level of Effort / Earmarking Internal Control / Segregation of Duties § 200.512
We are working in implementing adequate internal control procedures in order to comply with the submission of all required information for the Single Audit for Fiscal Year 2023.
We are working in implementing adequate internal control procedures in order to comply with the submission of all required information for the Single Audit for Fiscal Year 2023.
View Audit 3372
Finding 1945 (2022-001)
Material Weakness 2022
East Liverpool City School District
OH
Procurement, Suspension & Debarment
The first action to be taken will be to obtain the waiver from ODE to use the Columbiana County ESC exclusively for services provided due to lack of availability for said services due to location and logistics. If the waiver is unable to be obtained, bids will be obtained showing that services to b...
The first action to be taken will be to obtain the waiver from ODE to use the Columbiana County ESC exclusively for services provided due to lack of availability for said services due to location and logistics. If the waiver is unable to be obtained, bids will be obtained showing that services to be provided cannot be provided due to above mentioned contraints or that die to those constraints costs would be dramatically higher and unreasonable.
View Audit 3367
Finding 1943 (2022-003)
Material Weakness 2022
United Women East Africa Support Team
CA
Planned Corrective Action: Management will ensure that all federal expenditures are monitored to determine if they expend more than $750,000 that they will be required to complete a single audit within nine months of year end. Sahra Abdi, Executive Director, will be responsible for this oversight ...
Planned Corrective Action: Management will ensure that all federal expenditures are monitored to determine if they expend more than $750,000 that they will be required to complete a single audit within nine months of year end. Sahra Abdi, Executive Director, will be responsible for this oversight and estimates the completion date to be December 31, 2023.
View Audit 3362
Finding 1942 (2022-002)
Significant Deficiency 2022
United Women East Africa Support Team
CA
Planned Corrective Action: Management will ensure that all transactions have proper coding and approvals on them prior to entry into the accounting software. Sahra Abdi, Executive Director, will be responsible for this oversight and estimates the completion date to be December 31, 2023.
Planned Corrective Action: Management will ensure that all transactions have proper coding and approvals on them prior to entry into the accounting software. Sahra Abdi, Executive Director, will be responsible for this oversight and estimates the completion date to be December 31, 2023.
View Audit 3362
Finding 1941 (2022-001)
Significant Deficiency 2022
United Women East Africa Support Team
CA
Planned Corrective Action: Management will ensure that all significant accounts are properly reconciled on an annual basis. Sahra Abdi, Executive Director, will be responsible for this oversight and estimates the completion date to be December 31, 2023.
Planned Corrective Action: Management will ensure that all significant accounts are properly reconciled on an annual basis. Sahra Abdi, Executive Director, will be responsible for this oversight and estimates the completion date to be December 31, 2023.
View Audit 3362
Finding 1932 (2022-006)
Material Weakness 2022
Pryor School District No. 2 & 3
MT
Allowable Costs / Cost Principles Material Weakness Internal Control / Segregation of Duties
The Board Chairmen concurs with the finding, a new business manager was put in place August 2022, and is familiar with filing and organizing documents. REQs have been put into place for all purchases.
The Board Chairmen concurs with the finding, a new business manager was put in place August 2022, and is familiar with filing and organizing documents. REQs have been put into place for all purchases.
View Audit 3344
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